Regular Public Meeting

Henry County Board of Commissioners

9:00 a.m., Monday, March 31, 2008

 

Those present:      

Chairman Harper; Commissioner Holder; Commissioner Stamey; Commissioner Mathis; Commissioner Basler; Commissioner Bowman; Rob Magnaghi, County Manager; Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; Phyllis Schrader, Deputy County Manager; Latonya Wiley, Deputy County Attorney; and others.

 

I.                   Call to Order

II.                Acceptance of the Agenda

Motion: To accept the agenda, Action: Approved, Moved by Commissioner Mathis, Seconded by Commissioner Stamey, Vote: 5-0-0

III.             Proclamation

IV.            Acceptance of an amended agenda

Motion: To accept the amended agenda, Action: Approved, Moved by Commissioner Mathis, Seconded by Commissioner Stamey, Vote: 5-0-0

V.               Request for consideration and approval of a lease agreement with the Haven House to lease the vacated County Extension Building (Presenter:  Jason Harper, Chairman & Patrick Jaugstetter, County Attorney) (Exhibit #1)

Motion: To approve the lease agreement, Action: Approved, Moved by Commissioner Stamey, Seconded by Commissioner Mathis, Vote: 5-0-0

VI.            Request approval of a resolution supporting the construction of a Griffin Technical College Satellite Campus in Henry County (Presenter:  Jason Harper, Chairman) (Handout #1)

Motion: To approve a resolution supporting the construction of a Griffin Tech Satellite Campus in Henry County, Action: Approved, Moved by Commissioner Holder, Seconded by Commissioner Mathis, Vote: 5-0-0

VII.         Public Safety

A.   Resolution requesting authorization to accept a donation from Willett Honda for the support and appreciation of the Henry County Police Department employees (Presenter:  Major Danny Butler, Police Department) (Exhibit #2)

Motion: To authorize acceptance of the donation, Action: Approved, Moved by Commissioner Mathis, Seconded by Commissioner Stamey, Vote: 5-0-0

 

B.   Resolution requesting authorization to accept a donation of a Color Laser Jet Printer and a Xerox copier for the Police Department (Presenter:  Major Danny Butler, Police Department) (Exhibit #3)

Motion: To authorize acceptance of the printer and copier, Action: Approved, Moved by Commissioner Stamey, Seconded by Commissioner Mathis, Vote: 5-0-0

C.   Resolution requesting authorization to award a bid for the replacement of four (4) ambulances for the Fire Department (Presenter:  Michael Sabine, Assistant County Manager and Brad Johnson, Division Chief) (Exhibit #4)

Motion: To authorize the bid award, Action: Approved, Moved by Commissioner Mathis, Seconded by Commissioner Stamey, Vote: 5-0-0

VIII.      Public Works

A.   Resolution requesting authorization to abandon a portion of a public road known as Nail Road (Presenter:  Terry McMickle, Public Works Division Director) (Exhibit #5)

Motion: To authorize the abandonment, Action: Approved, Moved by Commissioner Mathis, Seconded by Commissioner Stamey, Vote: 5-0-0

B.   Resolution requesting approval to add speed humps in the Lake Dow Estates subdivision (Presenter: Terry McMickle, Public Works Division Director) (Exhibit #6)

Motion: To approve the speed humps, Action: Approved, Moved by Commissioner Stamey, Seconded by Commissioner Mathis, Vote: 5-0-0

IX.            Planning & Zoning Services

A.   Resolution approving a subdivision sign in the right-of-way (Presenter:  Stacey Jordan, Chief Planner) (Exhibit #7)

Motion: To approve the subdivision sign, Action: Approved, Moved by Commissioner Mathis, Seconded by Commissioner Stamey, Vote: 5-0-0

X.               Finance

A.   Resolution requesting authorization of financing to purchase police cars, ambulances, heavy equipment for DOT and other equipment on the Capital request sheet (Presenter:  Mike Bush, Financial Services Director) (Exhibit #8)

Motion: To authorize the financing, Action: Approved, Moved by Commissioner Stamey, Seconded by Commissioner Mathis, Vote: 5-0-0

B.   Public Hearing concerning a proposed plan for the County to enter into with Association County Commissioners of Georgia for the purchase and financing by the County of the expansion of and improvements to the Henry County Jail

1.    Resolution authorizing the amendment to the original financing of the addition to the County Jail (Presenter:  Mike Bush, Financial Services Director) (Exhibit #9)

Motion: To authorize the amendment, Action: Approved, Moved by Commissioner Basler, Seconded by Commissioner Holder, Vote: 5-0-0

 

2.    Resolution authorizing additional financing of $6 million to finance the construction of intake area and second floor of administration offices (Exhibit #9)

Motion: To authorize additional financing, Action: Approved, Moved by Commissioner Holder, Seconded by Commissioner Basler, Vote: 5-0-0

XI.            SPLOST/Capital Projects

A.   Resolution requesting approval of a change order for the design of the East Lake Extension (Presenter:  Roy Clack, SPLOST/Capital Projects Director) (Exhibit #10)

Motion: To approve the change order, Action: Approved, Moved by Commissioner Stamey, Seconded by Commissioner Basler, Vote: 5-0-0

B.   Resolution requesting approval of two change orders for the Courthouse Restoration (Presenter:  Roy Clack, SPLOST/Capital Projects Director) (Exhibit #11)

Motion: To approve the two change orders, Action: Approved, Moved by Commissioner Holder, Seconded by Commissioner Bowman, Vote: 4-1-0 with Commissioner Mathis in opposition

C.   Resolution verifying, for GDOT, funding for the McDonough Parkway Extension, Phase I (Presenter:  Roy Clack, SPLOST/Capital Projects Director) (Handout #2)

Motion: To approve the resolution, Action: Approved, Moved by Commissioner Stamey, Seconded by Commissioner Mathis, Vote: 5-0-0

D.   Resolution verifying, for GDOT, funding for East Lake Extension, Phase II (Presenter:  Roy Clack, SPLOST/Capital Projects Director) (Handout #3)

Motion: To approve the resolution, Action: Approved, Moved by Commissioner Stamey, Seconded by Commissioner Mathis, Vote: 5-0-0

E.   Resolution verifying, for GDOT, funding for Thurman Road at Fairview Road (Presenter:  Roy Clack, SPLOST/Capital Projects Director) (Handout #4)

Motion: To approve the resolution, Action: Approved, Moved by Commissioner Basler, Seconded by Commissioner Mathis, Vote: 5-0-0

XII.         Assistant to County Manager

A.   Resolution requesting authorization to award an RFP for Pest Control Services (Presenter: Michael Sabine, Assistant County Manager)(Exhibit #12)

Motion: To award the RFP to Cox’s Mid Georgia Pest Control, Action: Approved, Moved by Commissioner Holder, Seconded by Commissioner Mathis, Vote: 5-0-0

B.   Resolution requesting authorization to declare certain assets as surplus property for disposal at the county auction (Presenter:  Michael Sabine, Assistant County Manager) (Exhibit #13)

Motion: To declare the assets as surplus, Action: Approved, Moved by Commissioner Mathis, Seconded by Commissioner Stamey, Vote: 4-0-1 with Commissioner Holder abstaining

XIII.      Deputy County Manager

C.   Resolution requesting authorization to amend the Henry County Personnel Policy Manual ratifying the 2007 amendments (Presenter:  Becky Zebe, Human Resources Director) (Exhibit #14)

This item was moved to after executive session

XIV.      County Manager Comments

XV.         County Attorney Comments

XVI.      Approval of March 17th & March 18th minutes

Motion: To approve the minutes, Action: Approved, Moved by Commissioner Mathis, Seconded by Commissioner Holder, Vote: 5-0-0

XVII.   Public Comments – Citizens are allowed to voice county related concerns, opinions, etc., that are not listed on the agenda, during this portion of the meeting.  (All persons wishing to speak for public comment must sign in with the County Clerk prior to the beginning of the meeting.  You must sign your name, address and specific topic you wish to speak about or you will not be recognized.  You will be able to address the Board for five (5) minutes.)

XVIII.            Upcoming Meetings:

                                                          1.      The Tuesday, April 1st @ 9:00 a.m. meeting has been cancelled.

                                                          2.      Tuesday April 8th @ 9:00 a.m. called meeting.

                                                          3.      On Monday, April 14th, the Board will be traveling to Cobb County and Gwinnett County to tour civic and performing arts venues and will be meeting with the officials in those communities.

                                                          4.      Tuesday, April 15th @ 6:30 p.m., Regular BOC meeting

XVIII.            Executive Session

Motion: To convene into executive session, Action: Approved, Moved by Commissioner Basler, Seconded by Commissioner Mathis, Vote: 5-0-0

XIX.      Reconvene

Motion: To reconvene into public session, Action: Approved, Moved by Commissioner Stamey, Seconded by Commissioner Mahtis, Vote: 5-0-0

XX.         Approval of an affidavit and resolution pertaining to executive session

Motion: To approve the affidavit and resolution, Action: Approved, Moved by Commissioner Mathis, Seconded by Commissioner Stamey, Vote: 5-0-0

XXI.      Resolution requesting authorization to amend the Henry County Personnel Policy Manual ratifying the 2007 amendments (Presenter:  Becky Zebe, Human Resources Director) (Exhibit #14)

Motion: To approve the amendments, Action: Approved, Moved by Commissioner Mathis, Seconded by Commissioner Basler, Vote: 5-0-0

XXII.   Adjournment

Motion: To adjourn, Action: Approved, Moved by Commissioner Stamey, Seconded by Commissioner Mathis, Vote: 5-0-0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Charter Cable customers can watch
Henry County Commission Meetings on Henry TV 14 at the following times:

Monday meetings:  9 a.m., 2 p.m. and 7 p.m. on Wednesdays, Fridays and Sundays

Tuesday meetings:  9 a.m., 2 p.m. and 7 p.m. on Thursdays, Saturdays and Mondays.