The Henry County Board of Commissioners held a Public
Meeting at 9:00 a.m. on Monday, December 3, 2007, in the Community Room,
Warren E. Holder, District I Commissioner
Elizabeth (“B.J.”) Mathis, Vice-Chairman, District II Commissioner
Randy Stamey, District III Commissioner
Reid A. Bowman, District IV Commissioner
Johnny B. Basler, District V Commissioner
Those absent were:
Jason Harper, Chairman
Also attending were Patrick Jaugstetter, County
Attorney; Shay Mathis, County Clerk; Rob Magnaghi, County Manager; Phyllis
Shrader, Deputy County Manager; Terry McMickle, Public Works Division Director;
(NOTE: Audio of this meeting is available with the
Vice-Chairman Mathis called the meeting to order and called for
acceptance of the agenda.
Vice-Chairman Mathis announced to keep Chairman Harper in our prayers as he was due to have surgery.
Vice-Chairman Mathis announced the following item was removed from the agenda per staff’s request and would not be heard:
requesting authorization to award a bid to purchase S.W.A.T. Tactical
Communications Equipment for the Police Department (Presenter: Major
PUBLIC SAFETY DIVISION
Authorization of a Mutual Aid Agreement with six (6) contiguous counties
Chief Jenkins, Fire Department, presented the agenda item
to the Board. The request is to update
the mutual aid agreements with the following Counties: Butts, Clayton, Dekalb,
WHEREAS, the Henry County Fire Department and its peer agencies in the six counties adjacent to Henry County has an interest in the control of fire, fire prevention, hazardous materials control, and/or other emergency support; and
WHEREAS, the Henry County Fire Department and its peer agencies in the six counties adjacent to Henry County owns and maintains equipment and retains personnel who are trained to provide various levels of service in the control of fire, fire prevention, emergency medical service equipment and personnel, hazardous materials control, and/or other emergency support; and
WHEREAS, in the event of a major fire, disaster or other emergency, either party may need the assistance of the other party to these Mutual Aid and Automatic Aid Agreements to provide supplemental fire suppression, emergency medical service equipment and personnel, hazardous materials control, and/or other emergency support; and
WHEREAS, each of the parties of these six respective Mutual Aid and Automatic Aid agreements may have the necessary equipment and personnel available to enable it to provide such services to the other party to these Agreements in the event of such a major fire, disaster, or other emergency; and
WHEREAS, the facilities of each party are located in such a manner as to enable each party to render mutual assistance to the other
NOW THEREFORE BE IT RESOLVED that the
Board of Commissioners of
BE IT FURTHER RESOLVED that each of
these six agreements are shall be transmitted to their respective counties, for
review and approval by the governing authority of each respective county. Each
Mutual Aid and Automatic Aid Agreement shall become effective only upon
approval and execution by the respective jurisdiction and
Award a bid to purchase uniforms and accessories for the Police Department
Michael Sabine, Assistant County Manager and Major
WHEREAS, sealed bids (SB-08-10-101007-3) were solicited for the purchase of Uniforms for the Police Department; and,
WHEREAS, twelve (12) vendors submitted bids for this purchase, as indicated on attached Bid Tabulation; and,
WHEREAS, funds are available in the Police Department’s account for this commodity; and,
WHEREAS, departmental personnel recommend multiple awards to Command Uniforms, Antietam Embroidery, Artistic Designs, GT Distributors, Law Enforcement Supply, Galls, and Ticket Board;
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-08-10-101007-3 to the vendors listed above, award as a unit / price contract with no fixed quantities for the purchase of uniforms and accessories. The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.
Authorization of an agreement with Charter Communications Business for Data Network Services
Clark Rainer, Director of Technology Services, presented the agenda item to the Board (This item was tabled at the November 19th meeting). Charter Communications Business is offering a contract that will provide similar data services for connectivity to county facilities for less than half of the price currently being charged by AT & T.
Skip James, Charter Communications Government Liaison, was present to address issues of the Board. Also present from Charter was Brenda Ivey, Director of Operations in South Georgia; H. T. Mohair, Director of Charter Business for Georgia; David Spriggs, Director of Operations in North Georgia; Kevin Covert, Charter Business Manager and Dwayne Lemon, Charter Business Account Executive.
A statement was added to the contract which states if Charter does not comply with the service delivery guarantee as stated in the agreement it gives the County the option to end the contract and any invested capital funds will be prorated.
WHEREAS, Charter Communications Business meets the requirement of the Technology Services Department to provide needed services; and
WHEREAS, a pilot program with Charter Communications Business at Hidden Valley Senior Center and the Henry County Administration Building has met and demonstrated the communication needs of Henry County; and
WHEREAS, this agreement will
reduce current overall communications costs to
WHEREAS, this agreement is not exclusive and the Technology Services Department will be able to negotiate with competitive vendors to add, change, or remove service to facilities, depending on need, availability and lowest competitive market rates, so long as appropriate funds are available; and
WHEREAS, all necessary funds are currently budgeted and are available in the Technology Services Communication budget for the initial locations to be served.
NOW, THEREFORE, BE IT RESOLVED that the
NOW, THEREFORE BE IT FURTHER RESOLVED that the
Bid award for network wiring and fiber optic cabling
Clark Rainer, Director of Technology Services, presented the agenda item to the Board. The request is for wiring when new buildings and offices are built.
Commissioner Bowman made the motion to award the bid to Com-Tech;
WHEREAS, Henry County has many current and evolving needs for wiring of public facilities to accommodate computer networks, and telephone systems, and;
WHEREAS, emergency needs for repair on damaged fiber optic and other data network infrastructure has become common due to growth and construction in the area, and;
WHEREAS, funding is available as budgeted in Information Systems repair and maintenance account, and;
WHEREAS, Com Tech has maintained a good working relationship, has met all requirements, and consistently have been reliable, and;
WHEREAS, Com Tech was the overall lowest proposal, and;
NOW, THEREFORE, BE IT RESOLVED THAT the Board award the attached low voltage wiring and fiber optic cabling contract with Com-Tech of McDonough for a period of one year to perform network (Cat 5, 6) and fiber optic cabling and repairs, and authorize the Chairman to execute all associated documents.
PARKS AND RECREATION
Bid award for rental of Portable Restroom Trailers
WHEREAS, a need exists to provide portable trailer toilets at various parks and events by Parks and Recreation; and
WHEREAS, the vendor shall furnish, deliver, install, service and remove portable trailer toilets at various parks and events; and
WHEREAS, Mass Services Inc., dba Comfort Zone Portables provided the only pricing per Item Price Schedule from bid as verified by the Budget and Procurement Department during the bid process SB-08-15-090707-1;
NOW THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners, approve and authorize the Chairman to sign any and all documentation to accept the only bid pricing per Item Price Schedule from Mass Services Inc., dba Comfort Zone Portables to furnish, deliver, install, service and remove portable trailer toilets at various locations within Henry County. All budget transfers and journal entries needed to account for this transaction are hereby approved by this resolution.
Amendment to the
Susan Craig, Director of Senior Services, presented the agenda item to the Board. The first amendment represents cuts in most fund sources. The total net reduction is $23, 786. Service reductions will be handled through attrition, which will result in a longer wait for new referrals.
WHEREAS, the Henry County Senior Services Department is the local Agency on Aging;
WHEREAS, Henry County Senior Services desires to accept the Atlanta Regional Commission’s FY 07-08 First Amendment to provide community based services to the older adults of Henry County; and
WHEREAS, Senior Services seeks approval by the Board of Commissioners of the First Amendment to the Aging Subgrant Contract between the Atlanta Regional Commission and the Henry County Board of Commissioners.
THEREFORE, BE IT RESOLVED, that the
Acceptance of a donation of a Blacksmith Shop and
related items for the
Roy Clack, Director of SPLOST/Capital
Projects, presented the agenda item to the Board. Janette Gardner, widow of Bob Gardner who
served on the Planning & Zoning Board for many years, wanted to donate a
traditional blacksmith shop and related items to be relocated to
After discussion regarding the cost
(approximately $3,000 as stated by Mr. Clack) and means of moving the building,
Commissioner Bowman made the motion
to table the item to the January 10th meeting so that donations
could be solicited to fund the move and relocation of the blacksmith shop;
There were no comments.
COUNTY ATTORNEY COMMENTS
Approval to establish a uniform cable franchise fee rate applicable to all cable operators providing cable service in Henry County and amending Ordinance § 3-3-10
WHEREAS, the Georgia General Assembly has recently enacted the Consumer Choice For Television Act (HB 227) which authorizes cable providers and video service providers (collectively referred to herein as “cable operators”) to obtain State-issued Cable Franchises in lieu of local franchises beginning January 1, 2008; and
WHEREAS, the Consumer Choice For Television Act (“the Act”) allows cable operators who have obtained State-issued Cable Franchises to provide cable service in local jurisdictions such as Henry County; and
WHEREAS, the Act further authorizes affected local jurisdictions to establish a uniform cable franchise fee rate applicable to all cable operators doing business within their jurisdiction up to the federal maximum rate of five percent (5%) of the cable operator’s gross revenues; and
WHEREAS, upon the establishment of a uniform cable franchise fee rate, local governments are required to provide written notice to the Secretary of State and each State Franchise cable operator seeking to do business in Henry County before such fee can be assessed and collected.
NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of Henry County that the cable franchise fee rate applicable to all cable operators doing business in Henry County is hereby established at five per cent (5%) of each cable operator’s gross revenues as defined by law;
BE IT FURTHER RESOLVED that the Clerk is authorized and directed to transmit a certified copy of this Resolution to the Office of the Secretary of State for inclusion in its records;
BE IT FURTHER RESOLVED that
(6) The franchise fee shall be determined by the board of commissioners at the time of the public hearing and shall be reviewed by the board of commissioners on an annual basis thereafter and is subject to change upon notice to the franchisee and public hearing. However, beginning January 1, 2008, the franchise fee rate applicable to all cable operators doing business in Henry County under a local franchise agreement shall be 5% of the cable operators’ “gross revenues” as that term is defined by Georgia law.
There were no comments.
APPROVAL OF THE MINUTES
November 19th minutes
November 20th minutes
1. Tuesday, December 4th @ 9:00 a.m., Regular BOC meeting (There are no agenda items for this meeting)
2. Monday, December 17th @ 9:00 a.m. and Tuesday, December 18th @ 6:30 p.m.
3. Thursday, January 10th @ 6:30p.m., Joint Board of Commissioners and Board of Education meeting
4. The Monday, December 31st meeting has been cancelled. Any agenda items for this meeting will be addressed at the January 10th meeting.
1. Monday, December 24th thru Wednesday, December 26th for Christmas
2. Tuesday, January 1st for New Year’s Day
Elizabeth Mathis, Vice-Chairman