The Henry County Board of Commissioners held a Regular Public Workshop Meeting at 9:00 a.m. on Monday, November 30, 2009, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:


                        Elizabeth “BJ” Mathis, Chairman,

Reid A. Bowman, Vice-Chairman, District IV Commissioner

Warren E. Holder, District I Commissioner

Rick Jeffares, District II Commissioner

            Randy Stamey, District III Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; Phyllis Shrader, Interim County Manager; Mike Bush, Finance Director; Terry McMickle, Public Works Division Director; Michael Harris, Planning & Zoning Services Division Director; Jim Lubbering, Building and Development Services Division Director; and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.) 

Chairman Mathis called the meeting to order and called for an acceptance of the agenda.  Commissioner Jeffares made the motion to approve the agenda; Commissioner Basler seconded.  The motion carried 5-0-0.

The future of the houses located on properties acquired for the Rocky Creek Road Intersection Improvement Project

            Roque Romero, SPLOST Transportation Project Director presented the agenda item to the Board.  Three properties were acquired for this project.  The question is what the Board would like to do with the three homes on the property.  The first house is located at 1105 Hampton/Locust Grove Road.  The house is on a crawl space and will be impacted when the intersection is improved.  The second house is located at 1081 Hampton/Locust Grove Road and this house in on a slab.  The last house is located at 1057 Hampton/Locust Grove Road and is also on a slab.  Staff is asking for input from the Board on how to proceed with the properties.

            Chairman Mathis asked when the project will actually be under construction.  Mr. Romero stated it should be within the first quarter of 2010 (around February or March). 

            Commissioner Bowman suggested using the two properties that will be affected by the intersection improvements for training for the Fire Department. 

            Commissioner Stamey suggested inquiring to see if the NSP (Neighborhood Stabilization Program) would allow the homes to be moved to a vacant lot in a subdivision and sold.  Mike Bush, Finance Director stated staff would look into that possibility.     

            Commissioner Holder stated one of the homes can be moved, make an offer to a house mover as to what he would give for the house and demolish the other two if there is no practical use for them.  Also after the project is complete, the remnant parcels should be offered to the adjoining property owners.

            Chairman Mathis asked if the property had been looked at for potential wetland bank.  Mr. Romero stated that had not been looked into but could be considered. 

Authorization to submit a Recreational Trails Grant Application to the Georgia Department of Natural Resources

            Mike Bush, Finance Director presented the agenda item to the Board.  Henry County has the opportunity to apply for a Recreational Trails Program Grant through the Georgia Department of Natural Resources.  The grant amount is $100,000 and the matching funds would be $30,000 of which $25,410 is in-kind and $4,590 is cash match.  The grant is for the development of recreational trails and maintenance of existing substandard trails at Nash Farm Park.  Recreational trails at Nash Farm Park are delineated in the Master Plan prepared for this site. 

            Commissioner Jeffares asked which department would provide the in-kind match.  Mr. Bush stated it would be several different departments. 

            Commissioner Bowman stated within the package it states volunteer labor, would all the labor from the different departments be volunteer.  Mr. Bush stated no, the volunteer portion would be for example the Friends of Nash Farm, people who would go on their own time under the county’s supervision.

            Commissioner Bowman asked how the Personnel Department would volunteer $1,250.  Mr. Bush stated he believed that was for creating the grant itself.  Commissioner Bowman asked how staff came up with the $2,500 for public works.  Mr. Bush stated he did not have that information. 

            Commissioner Bowman asked if this grant was for one year.  Mr. Bush stated the grant is for construction of the trails and the county would maintain the trails.  Commissioner Bowman asked what the projected maintenance cost on the trails is.  Mr. Bush stated he did not have that information. 

            Commissioner Holder stated he continues to receive calls regarding the sign at Nash Farm.  There was a resolution to change the name of the park to Nash Farm Park.  Commissioner Holder asked when will the sign currently at the park that says Nash Farm Battlefield be changed.  Chairman Mathis stated that in the resolution it states that activities related to the Battlefield would continue to be referred to as Nash Farm Battlefield and those activities related to recreation would be Nash Farm Park.  Commissioner Holder stated the sign still reads Nash Farm Battlefield.  Chairman Mathis stated the sign cost $4,000 and is located next to the historical marker.  The idea was to place the new sign at the Babbs Mill Road entrance to the park.  Commissioner Basler asked if there was a way to move the sign to the battlefield area. If the sign needs to remain near the marker then it needs to be addressed and maybe the resolution needs to be readdressed. 

            Commissioner Jeffares stated this is an application for the grant and it will not be awarded until next year.  Commissioner Jeffares asked if awarded the grant are we obligated to accept the grant.  Mr. Bush stated that was correct the grant will not be awarded until the summer or fall of next year and the grant is for a maximum of $100,000 it could be less if deemed necessary. 

Commissioner Jeffares made the motion to approve; Commissioner Holder seconded.  The motion carried 4-1-0 with Commissioners Jeffares, Basler, Stamey and Holder in favor and Commissioner Bowman opposed.  The following resolution was approved:

            WHEREAS, the Board of Commissioners is the custodian of the county treasury and of county facilities in Henry County; and

            WHEREAS, the Board of Commissioners has sponsored preparation of a Master Plan for Nash Farm Park; and

            WHEREAS, this Master Plan incorporates recreational trails to link historical, cultural, and natural resources together along with greenspace; and

            WHEREAS, the need for recreational trails is also referenced in the adopted Henry County Joint Comprehensive Plan; and

            WHEREAS, the Board of Commissioners is aware of an opportunity to apply for Recreational Trail Grant Funds in the amount of $100,000 to facilitate realization of recreational trails consistent with the aforementioned Master Plan and Joint Comprehensive Plan; and

            WHEREAS, the Board of Commissioners desires to formally authorize the filing of said application in accordance with the rules and regulations of the Recreational Trails Grant Program.

            NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HENRY COUNTY that the Board hereby authorizes the filing of an application for grant assistance with the Georgia Department of Natural Resources relative to the Recreational Trails Grant Program.  The amount of the grant application is $100,000 and the total project cost (including local match) is $130,000.  Local match for this grant shall include cash match of $4,590 and in-kind match of $25,410; cash match funds are available in the Grant Match Account.

            BE IT FURTHER RESOLVED that the Chairman is hereby formally authorized to execute and transit the aforementioned application to the Georgia Department of Natural Resources immediately upon adoption of this Resolution.

Budget Update

            Mike Bush, Finance Director updated the Board on the current budget.

County Manager Comments

            There were no comments.

County Attorney Comments

            There were no comments.

Public Comments

            There were no comments.

Upcoming Meetings

1.      Monday, December 14th at 9:00 a.m. and Tuesday, December 15th at 6:30 p.m. are Regular Board Meetings.

2.      Thursday, December 24th and Friday, December 25th all County Offices will be closed in observance of the Christmas Holidays.

3.      Monday, January 4th at 9:00 a.m. a Workshop Meeting and Tuesday, January 5th at 9:00 a.m. a Regular Board Meeting.

Executive Session

Commissioner Stamey made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by LaTonya Wiley, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Jeffares seconded.  The motion carried 5-0-0.

(Executive Session was held.)

Commissioner Basler made the motion to reconvene into Public Session; Commissioner Stamey seconded.  The motion carried 5-0-0.

Commissioner Jeffares made the motion to approve the affidavit and resolution pertaining to Executive Session; Commissioner Holder seconded.  The motion carried 5-0-0.

Commissioner Holder made the motion to amend the agenda out of public necessity and to approve an agreement to acquire right of way by way of donation from L & C Partnership for certain property located in Land Lot 218 of the 7th District of Henry County, Georgia; Commissioner Bowman seconded.  The motion carried 5-0-0.

Chairman Mathis announced an upcoming meeting on December 10th from 5:30 p.m. to 7:30 p.m. at the Administration Building a meeting with Henry County’s Local Delegation and the meeting will be chaired by State Representative Steve Davis.

Commissioner Stamey made the motion to adjourn; Commissioner Jeffares seconded.  The motion carried 5-0-0.


                                                                        Elizabeth “BJ” Mathis, Chairman


Shay Mathis, County Clerk