STATE OF GEORGIA

 

COUNTY OF HENRY

 

 

 

The Henry County Board of Commissioners held a regularly scheduled Public Meeting at 9:00 a.m. on Monday, November 20, 2006, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.  Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

            Jason T. Harper, Chairman, presiding

            Gerry Adams, Vice-Chairman, District IV Commissioner,

            Warren E. Holder, District I Commissioner

            Elizabeth (“B.J.”) Mathis, District II Commissioner

            Randy Stamey, District III Commissioner

            Lee Holman, District V Commissioner

 

Also attending were Rob Magnaghi, County Manager; Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; LaTonya Wiley, Deputy County Attorney; Phyllis Shrader, Deputy County Manager; Michael Harris, Planning and Development Division Director; Terry McMickle, Public Works Division Director; Angie Bailey, Interim Administration Division Director; Michael Sabine, Assistant to the County Manager; Roy Clack, SPLOST/Capital Projects Director; Mike Bush, Finance Director; and others.

 

(NOTE: An audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

 

Chairman Harper called the meeting to order and announced the following items would not be heard.

Nancy Gomez of McDonough, GA, AP-06-12, Commissioner Stamey, District 3, (Presenter:  Steve Schafer, Director, Development Plan
Review);This item was tabled at the October 16, 2006 BOC meeting (Exhibit # 6)

Nancy Gomez of McDonough, GA requests an appeal of a denial of a boundary survey for property located on the north side of Green Circle. 
The property is located in Land Lot 11 of the 11th District and Land Lot 11 of the 7th District, consisting of 15.0 +/- acres.  The request was
denied by the Development Plan Review Department.  An appeal was submitted to the Development Plan Review Department on September
11, 2006.

Candace Ledbetter of McDonough, GA, AP-06-13, Commissioner Holder, District 1 (Presenter:  Steve Schafer, Director, Development Plan Review). This item was tabled at the October 16, 2006 BOC meeting (Exhibit # 7)

 Candace Ledbetter of McDonough, GA requests an appeal of a denial of a boundary survey for property located on the south side of Cardell Drive.  The property is located in Land Lot 223 of the 2nd District, consisting of 4.9 +/- acres.  The request was denied by the Development Plan Review Department.  An appeal was submitted to the Development Plan Department on September 11th, 2006.

 

            Commissioner Adams made the motion to approve the agenda as amended; Commissioner Stamey seconded.  The motion carried unanimously.

 

            Presentation by Mr. Kelly Jordan, Chair of the Arabia Mountain Heritage Alliance

 

            Mr. Jordan stated the Arabia Mountain Heritage Alliance is a non-profit organization of various jurisdictions and community interest and anyone that has interest in the area.  This project was recently declared a National Heritage Area.  Mr. Jordan informed the Board how this declaration affects Henry County and the planning process that has been completed and Mr. Jordan presented the Board with a copy of the Management Plan (a copy is on file in the County Clerk’s Office). 

            The Arabia Mountain Heritage Area Management Plan (“the plan”) presents a comprehensive strategy for future management and protection of the Heritage Area’s diverse historic sites, unusual natural habitats and cultural resources. Developed with extensive public involvement, the Plan seeks to preserve the Heritage Area’s Assets, link key sites together and promote education and tourism opportunities.

 

            FINANCE

           

Authorization to transfer lease purchase escrow accounts from UMB Bank to Wachovia Bank

In March 2006, the Board of Commissioners approved a resolution for the lighting of several recreation fields by Georgia Power through a lease purchase agreement.  In April 2006, the Board approved a resolution for construction projects at four County parks through a lease purchase agreement.  Both lease purchase escrow accounts are being held in trust by UMB Bank of Kansas City, MO.  All other lease purchase escrow accounts are currently held in trust at Wachovia Bank and staff requested the two escrow accounts at UMB Bank be transferred to Wachovia Bank in order to facilitate easier tracking of funds.

Commissioner Adams made the motion to approve the request; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution.

A Resolution of the

Henry County Board of Commissioners

For the Purpose of Authorizing the Transfer of

Lease Purchase Escrow Accounts

From UMB Bank to Wachovia Bank

WHEREAS, Henry County has a lease purchase escrow account for $3,550,774.00 with UMB Bank of Kansas City, Missouri; and,

            WHEREAS, Henry County has a second lease purchase escrow account for $6,825,000.00 with UMB Bank of Kansas City; and,

            WHEREAS, all other County lease purchase escrow accounts are held in trust by Wachovia Bank; and,

            WHEREAS, transferring the two accounts from UMB Bank to Wachovia Bank will facilitate easier tracking of funds;

NOW, THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners approve and authorize the transfer of the two lease purchase escrow accounts from UMB Bank to Wachovia Bank. All budget transfers and journal entries needed to account for this transaction are hereby approved by this resolution.

 

PUBLIC WORKS

 

Bid Award for Pavment Marking Services for DOT

The Department of Transportation requires pavement marking services for various County projects.  Having a contract for these items allows quick access to the product and guarantees prices will remain firm for the contract period.  Sealed bids were requested and issued to eleven (11) vendors; two (2) vendors responded.  Staff recommended award to Mid-State Striping, Inc.

Commissioner Holder made the motion to award the bid to Mid-State Striping, Inc.; Commissioner Holman seconded.  The motion carried unanimously approving the following the resolution:

A Resolution of the Board of Commissioners Awarding a Bid for

Pavement Marking Services for the

Department of Transportation

 

            WHEREAS, sealed bids (SB-07-12-091506-1) were solicited for pavement marking services for the Department of Transportation; and,

            WHEREAS, two (2) vendors submitted bids for this purchase, as indicated on attached bid tab; and,

WHEREAS, funds are available in the budget of the Department of Transportation for this commodity; services will be ordered as required for approved projects; and,

            WHEREAS, Mid-State Striping, Inc. has submitted the lowest and most responsive bid for the purchase of pavement marking services.

NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-07-12-091506-1 to Mid-State Striping, Inc.; award shall be as a renewable Unit/Price Contract with no fixed quantities; prices shall remain firm for the contract period.

BE IT FURTHER RESOLVED by the Board of Commissioners that the Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase

 

Bid Award for One Asphalt Paving Machine for DOT

            Sealed bids were requested for a paving machine and eleven (11) notices were issued; five (5) vendors responded.  Staff recommended award to Roadtec as the lowest bidder meeting specifications.

            Commissioner Holman made the motion to award the bid to Roadtec; Commissioner Adams seconded.  The motion carried unanimously approving the following the resolution:

            A Resolution of the Board of Commissioners Awarding a Bid for

one (1) each Asphalt Paving Machine for the

Department of Transportation

 

WHEREAS, sealed bids (SB-07-20-102006-1) were solicited for the purchase of one (1) each Asphalt Paving Machine for the Department of Transportation; and,

            WHEREAS, five (5) vendors submitted bids for this purchase, as indicated on attached bid tab; and,

            WHEREAS, funds are available in the budget of the Department of Transportation for this commodity; ; and,

            WHEREAS, Roadtec has submitted the lowest and most responsive bid meeting specifications for the purchase of the Asphalt Paving Machine.

NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-07-20-102006-1 to Roadtec, Inc. in the total amount of $284,112.00.

BE IT FURTHER RESOLVED by the Board of Commissioners that the Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase

 

 

            PLANNING AND DEVELOPMENT

 

            A Request for a 181-Day Extension for a move-in house

            Mr. Theron Adams (the applicant) requested a 181-Day Extension for a move-in house to be located at 401 Cook Drive.  The Bond has been renewed thru November, 2007.  The applicant stated the structure should be completed by April 30, 2007, within the 181 days.

            Commissioner Holman made the motion to grant the 181-Day Extension for a move in house to be located at 401 Cook Drive; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

Resolution of the

Henry County Board of Commissioners

Pertaining to a request for a 181-Day Extension

For a Move-In House           

            WHEREAS, Mr. Theron Adams received a building permit on January 13, 2006 for a move-in house to be located 401 Cook Drive; and

WHEREAS, on March 3, 2006 a foundation inspection was requested, inspected and passed and on April 12, 2006 a plumbing slab inspection was requested, inspected and passed and on April 19, 2006 a basement slab inspection was requested, inspected and passed; and

WHEREAS, due to circumstances the project was not completed and a 30-day extension was filed and granted by the Building Department and a 109-day extension was filed and granted by the Board of Commissioners which extended the completion date to October 30, 2006; and

            WHEREAS, no additional building inspection have been requested as of April 21, 2006; and

NOW, THEREFORE, BE IT RESOLVED Mr. Theron Adams is requesting the Board of Commissioners grant a 181-Day extension to complete the project by April 30, 2007;

BE IT FURTHER RESOLVED the Board of Commissioners approves this request and grants a 181-Day extension to Mr. Theron Adams for a move in house located at 401 Cook Drive

 

            New Streetlight Districts

            All requirements have been met for the streetlight districts.

            Commissioner Stamey made the motion to approve the new streetlight district; Commissioner Mathis seconded.  The motion carried unanimously approving the following resolution:

 

          Resolution Approving Streetlight Requests

WHEREAS, the owners of the following subdivisions have applied for the creation of streetlight districts:

 

·         Stroud Landing, 12 lights, 35 lots, Snapping Shoals EMC, District 1

·         Crown Manor, Phase One, 12 lights, 29 lots, Central Georgia EMC, District 2

·         Fears Mill, Phase II, 19 lights, 71 lots, Central Georgia EMC, District 2

WHEREAS, all County and State requirements for a public hearing have been met; and

WHEREAS, the Development Plan Review Staff for Henry County has reviewed the requests and submitted reports that are part of the public record; and

WHEREAS, the Development Plan Review Staff have reviewed and recommended approval of the requests; and

NOW, THEREFORE, BE IT RESOLVED THAT the Board of Commissioners of Henry County approves the requests for new streetlight districts.

 

            GRANTS ADMINISTRATION

 

            Approval to accept a GEMA/OHS Grant

            The Hazardous Materials vehicle and equipment the Henry County Fire Department secured last year through a grant from the Georgia Emergency Management Agency and Office of Homeland Security raised the Hazardous Materials Unit to a Level 3 Status, which means they can be completely self-sustaining for up to eight (8) hours.

            The Fire Department has been awarded another GEMA/OHS grant to raise the Hazardous Materials Unit from Level 3 to a Level 2 Status, through the purchase of six closed circuit self-contained air packs, suits and additional equipment.

            The Level 2 status will enable the Fire Department to build and enhance capabilities to prevent, protect against, respond to and recover from terrorist attacks, major disasters and other emergencies in accordance with the goals and objectives of the State Strategic Plan.

            The grant is completely funded through the Georgia Emergency Management Agency of Office of Homeland Security and there are no matching funds required.

            This is an example of the high regards State and Federal Agencies have of the Henry County Fire Department.  The county did not seek this grant, GEMA notified the County of the funds.

            Commissioner Adams made the motion to accept the grant; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

           

 

 

A Resolution of the

Henry County Board of Commissioners

For the Purpose of Authorizing the Acceptance of a

GEMA/OHS Grant To Upgrade the Fire Department’s

Hazardous Materials Unit from Level 3 to Level 2

WHEREAS, the Hazardous Materials truck and equipment purchased by the Henry County Fire Department through a grant from the Georgia Emergency Management Agency and Office of Homeland Security raised the unit to a Level 3 status; and,

WHEREAS, Henry County has been awarded another GEMA/OHS grant of $58,375.00.00 to purchase equipment which will raise the Hazardous Material unit to a Level 2 status; and,

WHEREAS, the Level 2 status will enable the Fire Department to build and enhance capabilities to prevent, protect against, respond to, and recover from terrorist attacks, major disasters and other emergencies in accordance with the goals and objectives of the State Strategic Plan; and,

WHEREAS, there are no matching funds required for this grant;

NOW THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners authorizes the acceptance of the Georgia Emergency Management Agency and Office of Homeland Security grant and authorizes the Chairman to sign the grant contract and amend the budget based on the grant amount.

 

            COUNTY MANAGER COMMENTS

            There were no comments.

 

            COUNTY ATTORNEY COMMENTS

            There were no comments.

 

            PUBLIC COMMENTS

            There were no comments.

 

            UPCOMING MEETINGS

Tuesday, November 21st  @ 6:30 p.m.

Monday, December 4th @ 9:00 a.m. & Tuesday, December 5th@ 9:00 a.m.

Monday, December 18th @ 9:00 am & Tuesday, December 19th @ 6:30 pm

 

 

EXECUTIVE SESSION

            Commissioner Holman made the motion to convene into executive session; Commissioner Stamey seconded.  The motion carried unanimously.

 

_______________________(An Executive Session was Held)______________________

 

            Commissioner Adams made the motion to reconvene into public session; Commissioner Mathis seconded.  The motion carried unanimously.

            Commissioner Stamey made the motion to approve the executive session affidavit and authorize the chairman to sign; Commissioner Adams seconded.  The motion carried unanimously.

            Commissioner Stamey made the motion to amend the agenda out of public necessity to approve the sponsorship of the annual New Year’s Celebration at Truett’s Grill; Commissioner Adams seconded.  The motion carried unanimously.

            Commissioner Holder made the motion to amend the agenda out of public necessity to appoint Mr. Lloyd Smikle to the Board of Assessors; Commissioner Holman seconded.  The motion carried unanimously.

            Commissioner Stamey made the motion to adjourn; Commissioner Mathis seconded.  The motion carried unanimously.