STATE OF GEORGIA

 

COUNTY OF HENRY

 

 

 

The Henry County Board of Commissioners held a regularly scheduled Public Meeting at 9:00 a.m. on Monday, November 6, 2006, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.  Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

            Jason T. Harper, Chairman, presiding

            Gerry Adams, Vice-Chairman, District IV Commissioner,

            Warren E. Holder, District I Commissioner

            Elizabeth (“B.J.”) Mathis, District II Commissioner

            Randy Stamey, District III Commissioner

            Lee Holman, District V Commissioner

 

Also attending were Rob Magnaghi, County Manager; Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; LaTonya Wiley, Deputy County Attorney; Michael Harris, Planning and Development Division Director; Terry McMickle, Public Works Division Director; Angie Bailey, Interim Administration Division Director; Michael Sabine, Assistant to the County Manager; Roy Clack, SPLOST/Capital Projects Director; Mike Bush, Finance Director; and others.

 

(NOTE: An audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

 

Chairman Harper called the meeting to order and announced the following items would not be heard.  The applicant has requested they be postponed:

 

1.        Butch Springer of Hampton, GA, RZ-06-31, Commissioner Mathis, District 2, (Presenter:  Ray Gibson, Director) (Exhibit # 6)

Butch Springer of Hampton, GA requests a rezoning from RA (Residential-Agricultural) to R-2 (Single-Family Residence) for properties located at 785 & 825 New Morn Drive.  The properties are located in Land Lot 213 of the 6th District, consisting of 45.19 +/- acres.  The request is for the development of a single-family residential subdivision.  The Zoning Advisory Board recommended Denial on September 14, 2006.

 

2.        Butch Springer of Hampton, GA, AP-06-15, Commissioner Mathis,  District 2 (Presenter Ray Gibson, Director) (Exhibit # 7)

Butch Springer of Hampton, GA requested a variance for properties located at 785 & 825 New Morn Drive.  The properties are located in Land Lot 213 of the 6th District, consisting of 45.19 +/- acres.  The request was to allow for reduction to the minimum allowable lot size for a proposed single-family residential subdivision development in a
watershed district.  The request was denied by the Henry County Zoning Advisory Board on September 14, 2006.  The applicant filed an appeal with the Henry County Planning and Zoning Department on September 15, 2006.  The Zoning Advisory Board recommended Denial on September 14, 2006

 

Chairman Harper asked for an acceptance of the agenda; Commissioner Adams made the motion to approve the Agenda; Commissioner Holman seconded.  The motion carried unanimously.

 

Chairman Harper thanked everyone for their thoughts and prayers during his illness.

 

Commissioner Mathis commented on the two items that were postponed.  She stated it appears, with the new developments for districts one and two; a lot of the requests are for development within the watersheds.  Commissioner Mathis asked staff to transmit the Henry County Watershed Ordinance to the North Georgia Planning District for review.  She suggested that the Board of Commissioners meet with the Water Authority to discuss the types of zonings allowed in watersheds. 

 

Commissioner Holder stated he agreed and welcomed a meeting with the Water Authority.  (Staff will schedule the meeting.)

 

Chairman Harper recognized students from the Bible Baptist Christian Academy (Andrew Henry’ class).  They were observing Government Week.

 

Chairman Harper read a proclamation recognizing Commissioner Mathis, District II Commissioner, for completing the Association of County Commissioners of Georgia Advanced Certification Program.

 

A Proclamation in Honor of
District Two Commissioner Elizabeth ‘B.J.’ Mathis  for Completion of the
Association of County Commissioners of Georgia’s
Advanced Certification Program

 

WHEREAS, Commissioner Elizabeth ‘B.J.’ Mathis recently completed the nationally recognized County Commissioners Training Program co-sponsored by the Association of County Commissioners of Georgia and the University of Georgia’s Carl Vinson Institute of Government;

 

WHEREAS, this certification involved 48 hours of instruction which enhances the local government’s ability to provide public services responsibly, efficiently and cost-effectively;

 

NOW, THEREFORE BE IT PROCLAIMED the Henry County Board of Commissioners  wish to congratulate Commissioner Mathis for this accomplishment and to express its appreciation to Commissioner Mathis for her commitment to providing better leadership and service to Henry County citizens.

 

 

UPDATE TO THE COMPREHENSIVE TRANSPORTATION PLAN (CTP)

 

            Cheri Hobson-Mathews, Transportation Planning, stated in August, 2005 the County along with the four (4) Cities cooperatively agreed to develop the first Joint Comprehensive Transportation Plan.  There are many phases to preparing a plan of this magnitude.  The CTP (Comprehensive Transportation Plan) is being developed with a group of state coders, the public and transportation data. 

 

            Jamie Cochran, Project Manager, with Parsons & Brinklehoff stated staff and members of the project team have worked very hard to get to this important point in the transportation study.  The presentation was to brief the county and the cities on where the study is in regards to setting transportation project priorities.  This was one of the primary objects in the development of a CTP.

 

            There are several steps in developing a transportation plan.  After the project priorities are agreed upon the remaining step is to develop the implementation strategies (a blueprint on how to carry out the plan) and public policies that help preserve an efficient transportation system. 

 

            There was an extensive process analyzing potential land use concepts that could materialize in the future in Henry County.  It was very important that the development of the comprehensive plan be coordinated with the transportation plan.   

 

            Transportation projects were identified with high, medium, and low priorities including roadway projects as well as public transportation priorities.  Currently there are programmed projects that are in the Atlanta Regional Commission’s Transportation Improvement Program.  Those programmed projects will remain active but will not show up on the priority list because they are committed projects.  There are projects identified in the long range section of ARC’s plan and also new transportation projects that were developed as part of the CTP process. 

 

            In coordination with the Comprehensive Land Use Plan, the transportation corridors are aligned with major active centers and important places for citizens and businesses to reach within Henry County. 

 

            Transportation Project Priorities were identified for: 1) Arterial Road Widening Projects; 2) Collector Road Widening Projects; 3) Roadway Extensions; 4) Express Bus Routes.  In addition to the project priorities, programs will be developed within the CTP to routinely address projects such as intersection improvements, safety improvements, traffic signalization, etc., to make sure the operation of the transportation system, as it develops, is addressed over time.

 

            A number of transportation performance measures were used in setting the priorities, to look at how each individual project would perform in reducing congestion.  The congestion measure was considered in a number of ways; the location of the congestion and the duration of the congestion.  Also measures consistent with the Land Use Plan were considered.

 

            This process lead to a three tiered set of project priorities; 1) projects that are considered as the highest priorities (in terms of providing the most benefit to address traffic congestion and mobility needs); 2) mid level priorities and 3) lower level priorities.  All projects are needed for mobility within the county; however some projects prove more benefits than others.  More transportation alternatives are being established (north/south and east/west).  A need for a new transportation corridor has been identified, west of Interstate 75, which would provide an alternative route. 

 

 

 

 

The second category of priorities deals with collector roads.  Collector roads are secondary roadways that connect to the major arterial roads and provide alternative paths to travel within the county.  Theses projects are not include in the ARC’s existing regional transportation plan.

 

 

The third category of priorities deals with roadway extensions.  Roadway extensions were to identify places were there could be better connectivity by adding existing roadway for more options for traffic flow.

 

 

 

 

            The following is Community Feedback received through the public involvement process regarding the Transportation Plan:

 

 

 

 

 

 

 

 

 

 

 

            ARC and the Georgia Department of Transportation have been challenged with getting projects started with cost increase.  ARC has to make cuts to the Regional Transportation Plan because of the increase in costs.  The following is the financial outlook for CTP:

 

 

            The following is an estimate of costs for transportation projects:

 

 

            The CTP will also address the development of two corridors in more detail to try to get immediate congestion relief and better connectivity.  The two corridors are the SR 42 and Westside/Flippen Road Extension Corridors.  The potential short term improvements are SR 42 and Eagles Landing Parkway and SR 42 in Downtown Locust Grove.  The following is the community feedback on corridor concepts:

 

 

            The next step is to convey the Boards desires in terms of transportation priorities to ARC.  The complete plan documentation is projected to be completed by December, 2006 and the adoption of the CTP by the County and Cities by January, 2007.

 

PUBLIC SAFETY

 

Thermal Imaging Devices for the Police Department

 

The Henry County Police Department seeks to improve its ability to search and seize evidence and persons involved in criminal activity.

 

The ThermoVision Scout is the latest in infrared camera technology offering superior tracking capabilities for a wide variety of law enforcement applications.  The Thermo Vision Scott is ideal for search and rescue, patrol or SWAT operations. 

 

This new infrared camera allows officers to see suspects or victims clearly in complete darkness or smoke, through foliage and in other hard to see situations, from up to 1200 feet away.

 

Built to improve officer safety, the vivid 2.5” color LCD allows officers to peer around corners or look into attics without exposing themselves to the line of fire.  In fact, the Scout is so subtle; suspects won’t even know they’re being tracked.

 

Commissioner Mathis made the motion to approve a resolution requesting authorization to purchase two thermal imaging devices; Commissioner Adams seconded.  The motion carried unanimously approving the following resolution:

 

 

 

 

 

 

A Resolution of the Henry County Board of Commissioners

Authorizing the use of Seized Funds for the

Purchase of Two Thermal Imaging Devices for the

Henry County Police Department

 

WHEREAS, terrorism, vandalism, and random violence threaten the safety of

personnel and the integrity of public and private facilities; and,

 

WHEREAS, a comprehensive security program utilizing thermal imaging is the key to asset protection and risk mitigation by exposing threats hidden in the darkness, concealed by adverse weather, and veiled by obscurants like dust, fog and smoke that easily blind other technologies; and,

 

WHEREAS, not only would this thermal technology aid in search and seizure missions, but also aid law enforcement personnel in locating missing persons; and,

 

WHEREAS, money is available in the seized funds account of the Henry County

Police Department’s Special Services Division (Narcotics);

 

NOW, THEREFORE, BE IT RESOLVED, that the Henry County Board of

Commissioners authorizes the Chairman to approve the Henry County Police

Department’s request to use $20,475.00 in seized funds to purchase two thermal

imaging devices to improve their ability to search and seize evidence and/or persons involved in criminal activity.

 

Donation to the Henry County Animal Shelter from O’Reilly Auto Parts

 

            On Tuesday, November 2, 2006, O’Reilly Auto Parts celebrated the Grand Opening of their new store on Racetrack Road.  In conjunction with the grand opening and to promote their interest in our community, O’Reilly Auto Parts offered to donate $200 to the Henry County Animal Shelter.

 

            Commissioner Stamey made the motion to approve; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

 

A Resolution of the Board of Commissioners Accepting

A Donation from O’Reilly Auto Parts to the

Animal Care & Control Department

 

WHEREAS,   the Board of Commissioners oversees the county treasury; and

 

WHEREAS,   the Board of Commissioners is aware that O’Reilly Auto Parts

desires to donate funds to the Animal Care & Control Department in conjunction

with the opening of their McDonough auto parts store; AND

 

WHEREAS,   the Board of Commissioners desires to formally accept these funds

for use by the Animal Care & Control Department.

 

NOW THEREFORE BE IT RESOLVED BY the Board of Commissioners of Henry County that the Board hereby accepts the donation of $200 from O’Reilly Auto Parts for use by the Animal Care & Control Department.

 

BE IT FURTHER RESOLVED that the County Manager is authorized to execute the associated budget amendment to reflect this donation.

 

            PUBLIC WORKS

 

            Bid for the purchase of CRS-2H Asphalt Emulsion

 

            This request is to award a bid for CRS-2H Asphalt Emulsion (material that glues different levels of asphalt or overlays together).  This contract is for six (6) months and staff recommended the bid be awarded to Central Oil Asphalt Corporation.

 

            Commissioner Holder made the motion to approve; Commissioner Holman seconded.  The motion carried unanimously approving the following resolution:

 

A Resolution of the Henry County Board of Commissioners

Pertaining to the Purchase of CRS-2H Asphalt Emulsion

for the Department of Transportation

 

WHEREAS, sealed bids were solicited for the purchase of CRS-2H Asphalt Emulsion for the Henry County Department of Transportation; and

 

WHEREAS, two (2) vendors submitted bids for this purchase, as indicated on attached bid tab; and

           

            WHEREAS, funds are available from the budget to complete this purchase; and

 

WHEREAS, Central Oil Asphalt Corporation’s bid meets bid specifications and is recommended by departmental personnel.

 

NOW THEREFORE BE IT RESOLVED that the Henry County Board of Commissioners awards the bid for the purchase of CRS-2H Asphalt Emulsion for the Department of Transportation to Central Oil Asphalt Corporation; award as unit/price contract with no fixed quantities; prices will remain fixed for one contract period. The Chairman is authorized to sign all necessary documents to accomplish this purchase.

 

            Bid Award for traffic signalization at Tanger Boulevard

 

            On October 17, 2006 the Board approved a resolution regarding traffic signalization at the intersection of Tanger Boulevard and the Tanger Outlet Center Entrance.  The resolution stated the cost for the signal would be divided between Henry County ($91, 408.34), the City of Locust Grove ($91,408.34) and Tanger Outlet Center ($33,333.33).  There was an agreement which stated the County, City of Locust Grove and Tanger Outlet Center shall each be responsible for 1/3 of the total cost for the installation of a traffic signal.

 

            Commissioner Holder made the motion to rescind Resolution 06-306 that was approved at the October 17, 2006 meeting; Commissioner Adams seconded.  The motion carried unanimously.

 

            Commissioner Holder made the motion to approve a resolution stating the funds for signalization at the intersection of Tanger Blvd. @ Tanger Outlet Center Entrance will be divided equally by the County, the City of Locust Grove and Tanger Outlet Center in the amount of $72,050.00 each; Commissioner Adams seconded.  The motion carried unanimously approving the following resolution:

 

Resolution of the Henry County Board of Commissioners

Pertaining to a project for Traffic signalization

At the Intersection of Tanger Blvd. @

Tanger Outlet Center Entrance

 

WHEREAS, the Board of Commissioners adopted Resolution 06-306 to provide for traffic signal installation at Tanger Boulevard; and,

WHEREAS, a need has come to revise the above Resolution to adhere to the Agreement between Henry County, The City of Locust Grove and Tanger Properties, LTD Partnership, dated June 5, 2006; and,

WHEREAS, sealed bids were solicited for a project to install a traffic signal at the intersection of Tanger Blvd. @ Tanger Outlet Center entrance;

WHEREAS, one (1) vendor submitted a bid for this project, as indicated on attached bid form; and,

WHEREAS, funds for this project are divided equally per “Agreement Regarding Installation of Traffic Signal Tanger Boulevard”, dated June 5, 2006:  Henry County - $72,050.00; City of Locust Grove - $72,050.00; Tanger Outlet Center - $72,050.00; and,

WHEREAS, R. J. Haynie & Associates’ bid in the amount of $216,150.00 meets bid specifications and is recommended by departmental personnel.

NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners awards the Contract for traffic signal installation to R. J. Haynie & Associates, Inc.  in the amount of $216,150.00 and authorizes the Chairman to sign all necessary documents to accomplish this purchase.  Completion time for this project is forty-five (45) days from written Notice to Proceed.  Liquidated damage charges are in the amount of one hundred ten dollars ($110.00) per day.

 

           

 

 

 

PLANNING & DEVELOPMENT

 

            Lease Agreement for Office Space at Westridge Park

 

            The request is to extend the existing lease agreement for office space for the Development Authority offices.  The original lease was with Hudgins Communities, Inc.  The new property owner is H-Comm Properties.  H-Comm has agreed to lease the same space with no increase in cost for one year. 

 

            Commissioner Holder made the motion to approve the agreement; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

 

Resolution to approve a Lease Agreement with H-Comm Properties

for office space at 124 Westridge Parkway which is utilized

by the Henry County Development Authority

 

WHEREAS, the Henry County Development Authority currently leases approximately 3,200 square feet of office space in the Westridge Business Center from Hudgins Communities,      Inc.; and

 

WHEREAS, the new lease reflects a change of ownership from Hudgins Communities,             Inc. to H-Comm Properties; and

 

WHEREAS, the monthly lease amount of $2,198.00 agreed upon in the previous lease with Hudgins Communities, Inc. will remain in effect for the term of the new lease with H-Comm Properties; and

 

WHEREAS, the Henry County Development Authority desires to extend this lease through September 30, 2007; and

 

WHEREAS, the funding for the lease renewal has been included in the current budget.

NOW, THEREFORE BE IT RESOLVED the Henry County Board of Commissioners approves the lease agreement with H-Comm Properties for the term beginning October 1, 2006 through September 30, 2007 and authorizes the Chairman to sign all necessary documents to execute this lease.

 

Stormwater Presentation regarding the Utility Credit Policy

 

In previous meetings with staff, Arcadis and members of the Board of Commissioners discussed the draft Stormwater Utility Fee Credit System.  Draft Credit Manuals were presented and the application process, potential credits and maximum and minimum credit percentages were also discussed.  Edits were made to the draft manual.

 

Pete Yakimowich with Arcadis Engineers made the presentation to the Board.  Mr. Yakiimowich stated there were two key provisions in the approved Ordinance that set the frame work for the credit manual.  One was the credit manual would apply to developed land other than single family residential properties.  The reason for this is there was a flat rate developed for single family residential parcels and within that rate was a credit/allowance for larger parcels because of the lesser impact. So rather than have specific individual credits for each of the 43,000 single family residential parcels, it was deemed appropriate to build the credit in.  The other key provision was the service charge credit would be proportional, expect on site systems, facilities, etc. maintained by the property owner would actually reduced the cost of service to the stormwater utility. 

 

One of the objectives in the development of the credit policy is to promote equity among the rate payers, and to also promote property owner participation in the stormwater management task; the property owners are important to the overall success of the program.  Also and objective is to promote the implementation of specific maintenance and best management practices and to more broadly protect and preserve water quality, control flooding, and to prevent or reduce public expenditures on the program. 

 

The Credit Manual establishes criteria and a process for the appropriate and effective adjustment of stormwater fees.  By providing the manual, the county’s cost for services related to stormwater management will be reduced. 

 

The credit policy and procedures have been designed with the following set of guidelines:

 

1.      Provide a method tailored to the local program priorities and needs.

2.      Provide a policy consistent with state-adopted standards for stormwater management.

3.      Utilize and incorporate the previously adopted GSMM as the technical manual and standard.

4.      Encourage the application of better site development practices.

5.      Provide credit measures that provide a benefit to the Stormwater Management Utility that is greater than the cost to administer.

6.      Minimize administrative effort and costs.

7.      Maintain the financial integrity of the Stormwater Management Utility.

8.      Maintain a balance between simplicity and effectiveness.

9.      Provide the opportunity for NSFR (Non Single Family Residential) properties to obtain a service fee credit.

 

The County has made provision for a variety of approved fee credit measures.  These are designed to provide the opportunity for NSFR properties to obtain a service fee credit.  The credit types fall into the following categories:

1.      Educational Services

2.      Industrial NPDES Stormwater Permit Compliance

3.      Stormwater Pollution Prevention at “Hot Spots”

4.      Retrofitting existing facilities for Georgia Stormwater Management Manual Compliance (GSMM)

5.      Exceeding minimum GSMM criteria

6.      Special preservation measures

Some properties may take advantage of any number of these credits in combination with a maximum credit of forty percent.  A process has been designed to meet the current billing cycle:

Period                                     Time                Action

January 1 to March 1                60 days            Applications are received and recorded

March 1 to May 1                    60 days            Applications are reviewed and processed

May 1 to July 1                        60 days            Period open for appeals

July 1 to August 1                     30 days            Final Approved Credits are posted to Master

Account File

 

            Credit applications are for a fixed term and require a nonrefundable application processing fee of $250.00.  Credits subject to an annual review and certification require a review processing fee of $50.00 with the submittal of the application.  A filling fee of $50.00 is required with any appeal or re-submittal.

 

            Applications for education credits are for one year and require a processing fee of $50.00 (the $250.00 credit application fee is waived).

 

            There will be informational meetings, flyers and mailers going out in the near future detailing the next steps regarding the service fee credit.  The Board is scheduled to adopt the Service Fee Credit Manual at the meeting, December 18th @ 9:00 a.m.

 

            Commissioner Mathis commented she realizes this is a federal mandate that the County has to do and the Board has become proactive in the development of subdivisions.  The Board should be moving towards mandating homeowner associations to take responsibility of their retention ponds when approving zonings.

 

            Modification to a Zoning Condition

 

            Ellenwood Plaza, LLC of Atlanta, GA – MC-06-08

Ellenwood Plaza, LLC of Atlanta requests a modification to a zoning condition for property located at 220-234 Fairview Road.  The property is located in Land Lots 197 and 198 of the 12th District, consisting of 3.12+/- acres.  The request is to modify a zoning condition regarding permitted uses.  The Zoning Advisory Board recommended Approval on September 14, 2006.

The subject property was rezoned from RA (Residential-Agricultural) to C-1 (Neighborhood Commercial) by the Henry County Board of Commissioners on December 16, 2003, with sixteen conditions.  On April 18, 2006 the applicant came to the Board to modify condition #10 to permit a dry cleaner to be located on the property, which was approved.

The applicant is requesting an additional modification to condition #10 to allow all C-1 permitted uses as outlined in the zoning ordinance. 

Mr. Phillippe Pellerin was present to represent the applicant in this request.

Chairman Harper called for public comments from anyone in opposition to the request; there was no response.

Commissioner Holman made the motion to approve the resolution to modify a condition of zoning to allow all permitted uses for C-1 (Neighborhood Commercial) for the subject property; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Ellenwood Plaza, LLC (MC-06-08) applied for a modification to a zoning condition regarding permitted uses for a rezoning that was approved by the Board of Commissioners on December 16, 2003.  The property is located at 220-230 Fairview Road (parcel ID Numbers 025-01-032-000 and 025-01-033-000) in Land Lots 197 and 198 of the 12th District, consisting of 3.12+/- acres; and

 

WHEREAS, all County and State requirements for legal advertisement and a public hearing have been met; and

 

WHEREAS, the request is to modify zoning condition number 10 to allow all permitted uses of the C-1 (Neighborhood Commercial) zoning district to be permitted upon the subject property; and

 

WHEREAS, the Planning & Zoning Staff for Henry County has reviewed the request and submitted a report that is part of the public record; and

 

WHEREAS, the Henry County Zoning Advisory Board has reviewed and recommended approval of the request on September 14, 2006; and

NOW, THEREFORE, BE IT RESOLVED THAT the Henry County Board of Commissioners approves the above modification to a zoning condition to allow all permitted uses of the C-1 (Neighborhood Commercial) zoning district to be permitted upon the subject property. 

 

Rezoning

 

Fabio Brian Gwaltney, d/b/a South Atlanta Motor Sports of McDonough, GA – RA-06-41

            Fabio Brian Gwaltney, d/b/a South Atlanta Motor Sports of McDonough, GA requests a rezoning from C-1 (Neighborhood Commercial) to C-3 (Heavy Commercial) for property located on the north side of Jonesboro Road, west of Dailey Mill Road.  The property is located in Land Lot 126 of the 7th District, consisting of 1.15 +/- acres.  The request is for the development of an automotive sales center.  The Zoning Advisory Board recommended Approval on September 28, 2006.

            A variance request to reduce a forty (40) foot wide planted buffer to ten (10) feet was submitted with the rezoning request.  The Zoning Advisory Board heard and approved the variance request on September 28, 2006. 

            Brent Moye, representing the applicant, asked for clarification of the two conditions (#5 & #12) regarding signage.  He asked the Board to consider combing those conditions to make one condition regarding signage.   Mr. Moye stated the applicant had concerns regarding condition #6 (An acceleration/deceleration lane shall be required upon approval by the Georgia Department of Transportation).  He stated the concept plan shows an accel/decel lane and Georgia DOT has revised the requirements, it is not clear if an accel/decel lane will be required and they would like the remove this condition.  If it is not required by Georgia DOT, the applicant would not want to be obligated by the condition. 

            Staff stated an accel/decel lane is needed and wanted for this development.  Jonesboro Road is a county road and is temporarily a state route while under construction and Georgia DOT has permitting rights.  It is not a permanent state route. 

            Commissioner Holder commented there are times when Georgia DOT has not required accel/decel lanes, they were not put in, but they were needed.

            After discussion regarding the buffer requirement Commissioner Stamey made the motion to table the rezoning request to the December 5th meeting; Commissioner Holman seconded.  The motion carried unanimously.

            GRANTS ADMINISTRATION

            Grant from Wal-Mart, Sam’s Club and the City of Stockbridge to purchase a drug interdiction K-9

            The Henry County Police Department recently received a $1,500 grant from the newly-opened Hudson Bridge Wal-Mart Store through Wal-Mart’s Safe Neighborhood Heroes grant program, a $1,500 donation from the McDonough Sam’s Club, and a $300 donation from the City of Stockbridge.

            The Police Department requested to use the funds toward the purchase of a K-9 for drug interdiction in the Narcotics Unit.  The purchase and training of a “drug dog” will enhance the Narcotics Unit’s ability to locate and recover illegal drugs that are unable to be found by drug agents during normal searches of homes, vehicles, warehouses, storage facilities, and containers (mail).  This will expedite searches and recovery of hidden illegal drugs and provides opportunities for more thorough searches, ensuring that illegal contraband is not overlooked.

            The dog will also be used in extensive public relations demonstrations for county schools, community groups, civic organizations, and other interested groups.

            Commissioner Adams made the motion to approve the request; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

 

 

 

 

 

A Resolution for the purpose of Authorizing

the Acceptance of a Grant in the amount of $1,500 from Wal-Mart

a donation in the amount of $1,500 from Sam’s Club and a

donation in the amount of $300 from the City of Stockbridge

to be used to purchases a Drug Interdiction K-9

 

WHEREAS, illegal drugs and paraphernalia are often confined to areas difficult for narcotics agents to reach and a trained drug interdiction K-9 is capable of discovering previously inaccessible caches of illegal drugs, allowing it to be a key asset to the Narcotics Unit for search and seizure; and,

 

WHEREAS, a trained drug dog would also provide the Henry County Police Department with a means of interactive public relations in the form of demonstrations or public outreach programs for schools, community service groups, and other interested parties; and,

 

WHEREAS, the Henry County Police Department recently received a $1,500.00 grant from the Hudson Bridge WalMart Store’s Safe Neighborhood Heroes program, a $1,500.00 donation from the McDonough Sam’s Club, and a $300.00 donation from the City of Stockbridge; and

 

WHEREAS, the Henry County Police Department requests to use the grant and donations for the purchase of a drug interdiction dog;

 

NOW THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners authorizes the acceptance of the WalMart Safe Neighborhood Heroes grant, the Sam’s Club donation, and the City of Stockbridge donation, and approves all budget amendments or transfers necessary for proper accounting of this resolution.

 

            Purchase of an AFIS Latent Fingerprint Workstation

            Currently, when fingerprints are received during criminal investigations, the fingerprints must be physically sent to the Georgia Bureau of Investigations for search and match processing, which often takes three months to complete due to the GBI’s workload.  Such a process also increases the possibility of misplaced or tainted fingerprints which would be inadmissible in court.

            The Henry County Police Department requested to purchase an AFIS Latent Fingerprint Workstation to perform latent fingerprint database search and match processing.  The HCPD unit will be connected as a remote terminal to the host AFIS unit at the Georgia Bureau of Investigations.  The local AFIS unit would result in search and match processing completed in days rather than months, and would resolve custody issues and possible misplaced or tainted evidence.

            The workstation is equipped with a high-resolution video camera for direct latent entry and a laser printer for hard-copy output.  Installation of the unit includes full on-site testing and a one-week training class for four individuals on the unit, as well as a 90-day warranty period.  The quote is exclusive of communication line costs.

            According to GBI, NEC Corporation of America is the sole source provider.  The total price is $43,383.  The County will be reimbursed 46% of the cost through usage agreements with the District Attorney’s Office, the City of Locust Grove and the City of McDonough.  The remaining 54% will be paid out of seized funds from the Police Department’s Special Services Division (Narcotics)

            The City of Hampton was contacted; they stated funds were not available to contribute to this service.

            Commissioner Adams made the motion to approve the request; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

A Resolution Authorizing the Purchase of an

AFIS Latent Fingerprint Workstation for the

Henry County Police Department

 

WHEREAS, criminal investigations routinely involve the retrieval of latent fingerprints to aid in establishing identities of possible perpetrators and victims, and the fingerprints must be physically sent to the GBI for search and match; and,

 

WHEREAS, this process often takes three months or more from submission to receive results from the GBI, and allows for the possibility of misplaced or tainted evidence which would be inadmissible in court; and,

 

WHEREAS, the AFIS Latent Fingerprint Workstation will effective solve time delays, resulting in results posted within days rather than months, and would resolve custody issues and possible misplaced or tainted evidence; and,

 

WHEREAS, a usage agreement with the District Attorney’s Office, the City of McDonough and the City of Locust Grove will lead to better communications and more effective use of time and resources in investigations; and

 

WHEREAS, under the usage agreement the District Attorney’s Office, City of McDonough and City of Locust Grove will provide 46 percent of the cost of the AFIS Latent Fingerprint Workstation, and money is available in the seized funds account of the Henry County Police Department’s Special Services Division (Narcotics) for the remaining 54 percent;

 

NOW, THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners authorizes the purchase of the AFIS Latent Fingerprint Workstation, using the aforementioned funding sources. All budget transfers and journal entries needed to account for this transaction are hereby approved by this resolution.

 

 

            SPLOST

            Request to extend the construction contract of McCoy Grading

            Lester Mill Road and 2,000 feet of Bethlehem Road is already a SPLOST II project and is currently under construction by McCoy Grading, Inc.

            The remainder of Bethlehem (1,375 feet), including the bridge, needs to be completed due to a new elementary school opening in August 2007.

            SPLOST Management wishes to extend a contract with McCoy Grading to complete the portion in front of the proposed school site.

            Commissioner Mathis made the motion to approve the request; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

SPLOST Resolution for a Budget Amendment and to

Extend the Construction Contract of McCoy to include an

Additional Portions of Bethlehem Road

WHEREAS, Lester Mill Road and 2000 ft. of Bethlehem Road is already a SPLOST II project and is currently under construction by McCoy Grading, Inc.; and

WHEREAS, the remainder of Bethlehem (1375 ft.), including the bridge, needs to be completed due to a new elementary school opening August 2007; and

WHEREAS, SPLOST Management is currently waiting on the Corp of Engineers to cross the wetlands before completing the project; and

WHEREAS, SPLOST Management can begin construction on 500 ft. of the 1375 ft. on Bethlehem in front of the proposed school site; and

WHEREAS, SPLOST Management wishes to extend a contract with McCoy Grading in the amount of $167,271.14 to complete the portion in front of the proposed school site; and

WHEREAS, a budget amendment would be needed to cover the extended contract and cover related construction cost in the amount of $250,000.00; and

WHEREAS, this funding is available from SPLOST II Unallocated Sales Tax; and

NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves a budget amendment and to extend the contract with McCoy Grading, Inc. and authorizes the Chairman of the Board to sign all necessary documents for the widening and paving of the additional 500 ft. of Bethlehem Road in front of the proposed school site.  All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

 

 

            Bid Award regarding the widening and paving of Tuner Church Road, Phase III

            Turner Church Road, Phase III (from end of pavement to North Ola Road) is a designated SPLOST II project.  Sealed bids were solicited for this project and six (6) bids were received.

            A budget amendment is needed to cover the increased construction and related cost in the amount of $381,667 making the total project budget $1,899,577.

            Commissioner Stamey made the motion to award the bid to Southeastern Site Development and authorize the budget amendment; Commissioner Adams seconded.  The motion carried unanimously approving the following resolution:

SPLOST Resolution for a Budget Amendment and to

Award the Bid for the Widening and Paving of

Turner Church Road from end of pavement to North Ola Road

 

WHEREAS, Turner Church Road, Phase III (from end of pavement to North Ola Road) is a designated SPLOST II project; and

 

WHEREAS, sealed bids were solicited for the widening and paving of Turner Church Road, Phase III; and

 

            WHEREAS, SPLOST Management received six (6) sealed bids; and

 

WHEREAS, a budget amendment is needed to cover the increased construction and related cost in the amount of $381,667.00 making the total project budget $1,899,577.00; and

 

            WHEREAS, funding for this budget amendment is available as listed:

$200,000.00                Turner Church II    (4533040)

$181,667.00                Turner Church I     (4533110)

 

WHEREAS, SPLOST Management recommends the low bidder, Southeastern Site Development in the amount of $1,323,576.70; and

                                               

NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves a budget amendment and the proposal of Southeastern Site Development and authorizes the Chairman of the Board to sign all necessary documents for the widening and paving of Turner Church Road, Phase III (from end of pavement to North Ola Road).  All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

 

           

 

 

 

 

 

Bid Award for the widening & paving of Turner Church Road, Phase II

           

            Turner Church Road, Phase II (from end of pavement to Carter Drive) is a designated SPLOST II project.  Sealed bids were solicited and seven (7) were received.

 

            Commissioner Stamey made the motion award the bid to Southeastern Site Development; Commissioner Adams seconded.  The motion carried unanimously approving the following resolution:

 

SPLOST Resolution to award a bid for the

Widening and Paving of Turner Church Road from

End of Pavement to Carter Drive

 

WHEREAS, Turner Church Road, Phase II (from end of pavement to Carter Drive) is a designated SPLOST II project; and

 

WHEREAS, sealed bids were solicited for the widening and paving of Turner Church Road, Phase II; and

 

            WHEREAS, SPLOST Management received seven (7) sealed bids; and

 

WHEREAS, SPLOST Management recommends the low bidder, Southeastern Site Development in the amount of $1,202,461.50; and

                                                                       

 

NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal of Southeastern Site Development and authorizes the Chairman of the Board to sign all necessary documents for the widening and paving of Turner Church Road, Phase II (from end of pavement to Carter Drive).

 

            Bid award for the construction of a covered bridge at Heritage Park connecting the Senior Center and the park

            Heritage Park is a designated park improvement project in SPLOST II.  Sealed bids were solicited and five (5) were received.

            Commissioner Stamey made the motion to award the bid to High Falls Construction; Commissioner Adams seconded.  The motion carried unanimously approving the following resolution:

SPLOST Resolution to Award the Bid for

The construction of a Covered Bridge at Heritage Park

Connecting the Senior Center and the Park

 

WHEREAS, Heritage Park is a designated park improvement project in SPLOST II; and

 

WHEREAS, sealed bids were solicited for the construction of a covered bridge connecting the senior center and the park; and

 

            WHEREAS, SPLOST Management received 5 sealed bids; and

 

WHEREAS, SPLOST Management recommends the low bidder, High Falls Construction in the amount of $21,000.00; and

                                                           

NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal of High Falls Construction and authorizes the Chairman of the Board to sign all necessary documents for the construction of a covered bridge.

 

            APPROVAL OF MINUTES

            Commissioner Holman made the motion to approve the minutes for the October 16th and 17th Regular BOC Meeting; Commissioner Mathis seconded.  The motion carried unanimously.

 

            COUNTY ATTORNEY COMMENTS

           

Annexations

 

Annexation and Rezoning, by the City of Locust Grove, of approximately 27 acres located on the western side of Lester Mill Road, south of  Indian Creek (Eastern Side of Eagle’s Brooke Subdivision)

Annexation by the City of McDonough, M&M Office Retail Center, of approximately 6.64 +/- acres located in Land Lot(s) 157 of the 7th District.  The proposed zoning per annexation is C-2.

Annexation by the City of Stockbridge, of approximately 10.4 +/- acres located at 77 Holloway Road, Owner, Ms. Anne McCranie.

 

Disposition of Industrial Parkway

On June 20, 2006, the County abandoned a portion of Industrial Parkway.  The County desires to dispose of the property and the land owners of the abutting property would like to acquire the property at a price no less than its market value.

The County determined the fair market value of the property as of October 12, 2006, is $120,000.

Commissioner Mathis made the motion approving the resolution authorizing the sale of the property at $120,000; Commissioner Holman seconded.  The motion carried unanimously.

 

 

APPOINTMENT TO THE BOARD OF TAX ASSESSORS

            This item was by passed to be addressed after Executive Session.

 

            PUBLIC COMMENTS

            There were none

 

UPCOMING MEETINGS

Monday, November 20th @ 9:00 a.m. & Tuesday, November 21st @ 6:30 p.m.

Monday, December 4th @ 9:00 a.m. & Tuesday, December 5th @ 9:00 a.m.

 

EXECUTIVE SESSION

            Commissioner Adams made the motion to convene into executive session; Commissioner Holman seconded.  The motion carried unanimously.

 

_______________________(An Executive Session was Held)______________________

 

            Commissioner Adams made the motion to reconvene into public session; Commissioner Holman seconded.  The motion carried unanimously.

            Commissioner Mathis made the motion to approve the executive session affidavit and authorize the chairman to sign; Commissioner Holman seconded.  The motion carried unanimously.

            Commissioner Holman made the motion to amend the agenda out of public necessity and to approve and authorize the Chairman to sign two resolutions:

1.      Resolution to Authorize the Acquisition of 1,423 Square Feet of Land, more or less, and 4,757 Square Feet of Temporary Construction, more or less, in Land Lot 135 of the 6th District

2.      Resolution to Authorize the Acquisition of 15,785.72 Square Feet of Land, more or less, and 1,690.95 Square Feet of Permanent Construction Easement, more or less, and 30,511.48 Square Feet of Temporary Construction, more or less, in Land Lot 84 of the 7th District

Commissioner Holder seconded.  The motion carried unanimously.

            Commissioner Mathis made the motion to amend the agenda out of public necessity and to approve the counter offer of a real estate contract as discussed in executive session; Commissioner Holman seconded.  The motion carried unanimously.

            Commissioner Adams made the motion to adjourn; Commissioner Stamey seconded.  The motion carried unanimously.