The Henry County Board of Commissioners held a Public
Meeting at 9:00 a.m. on Monday, November 5, 2007, in the Community Room,
Jason T. Harper, Chairman,
Warren E. Holder, District I Commissioner
Elizabeth (“B.J.”) Mathis, Vice-Chairman, District II Commissioner
Randy Stamey, District III Commissioner
Reid A. Bowman, District IV Commissioner
Johnny B. Basler, District V Commissioner
Also attending were Patrick Jaugstetter, County
Attorney; Shay Mathis, County Clerk; Rob Magnaghi, County Manager; Phyllis
Shrader, Deputy County Manager; Terry McMickle, Public Works Division Director;
(NOTE: Audio of this meeting is available with the
Chairman Harper called the meeting to order and called for acceptance of the agenda. Commissioner Holder made the motion to approve the agenda; Commissioner Mathis seconded. The motion carried unanimously.
Presentation of “Outstanding Planning Document Award for the Comprehensive Transportation Plan”
Michael Harris, Planning & Zoning
Services Division Director, publicly thanked Cheri Hobson-Matthews for her work
on the Transportation Plan. Cheri took
over the plan in mid-stream and was able to coordinate with numerous partners,
municipalities and other agencies to work towards completing
Mr. Dan Reuter, with the Georgia Planning Association presented the
Outstanding Planning Document Award for the Comprehensive Transportation Plan
to Cheri Hobson-Matthews, Transportation Planning Director and Henry County
Government. Mr. Reuter stated in terms
of the transportation document
Chairman Harper read the following resolution into the record.
WHEREAS, Henry County, Georgia (“County”) is a public body, corporate and politic, duly chartered as a municipal corporation and existing under the laws of the State of Georgia; and
WHEREAS, Random Acts of Kindness are the expression of our empathy and compassion for one another; and
WHEREAS, the County’s annual “Kindness Works, Pass It On” week-long celebration is in conjunction with National Kindness Week commencing on Monday, November 12, 2007 and continuing through Sunday, November 18, 2007; and
IT IS NOW RESOLVED BY THE BOARD OF COMMISSIONERS OF
1. Proclamation of Kindness Week. The Board of Commissioners of
2. Public Purpose. The County finds that the foregoing actions constitute a major step in preserving the health, well being and economic vitality of the community and are, therefore, consistent with its public purposes and powers.
3. Severability. To the extent any portion of this Resolution is declared to be invalid, unenforceable, or nonbinding, that shall not affect the remaining portions of this Resolution.
4. Repeal of Conflicting Provisions. All County resolutions are hereby repealed to the extent they are inconsistent with this Resolution.
5. Effective Date. This Resolution shall take effect immediately.
Local Legislation authorizing a 4th Judge for State Court
WHEREAS, the State Court of Henry County is currently presided over by three Judges; and
WHEREAS, due to ever increasing case loads and dockets, the need for a fourth State Court Judge has arisen; and
WHEREAS, such Judgeship must be created by the Georgia Legislature; and
WHEREAS, the Board of Commissioners of Henry County desires, by this resolution, to express its support for the creation of a fourth Judgeship for the State Court of Henry County, Georgia;
NOW THEREFORE, BE IT AND IT IS HEARBY RESOLVED that the Board of Commissioners of Henry County supports the creation of a fourth Judgeship for the State Court of Henry County, Georgia and requests that its legislative delegation submit legislation during the 2008 legislative term to accomplish such purpose.
Amendment to the County Code regarding proceeds from the collection of Hotel/Motel Taxes
Mike Bush, Finance Director, presented
the agenda item to the Board. From time
to time, the State of
Chairman Harper called for public
comments from anyone wishing to speak regarding the requested amendment to the
WHEREAS, from time to
time, the State of
WHEREAS, the amendment shall add Section 3-3-69.5 Proceeds of the Tax: The proceeds of this tax shall be used in accordance with OCGA §48-13-51(a)(3), to Chapter 3-3, Article IV – Excise tax on rooms, lodgings and accommodations;
NOW THEREFORE BE IT
Authorization for Streetlights
Bert Foster, Planner II, presented the agenda item to the Board. An application was received for the creation of streetlight districts. The five requests have met the requirements of the Ordinance and staff recommended approval of the streetlight districts.
WHEREAS, the owners of the following subdivisions have applied for the creation of streetlight districts:
· Old Conyers Estates, Phase I, 5 lights, 12 lots, Snapping Shoals EMC, District 4
The Cloister at
· Keys Cove, 6 lights 12 lots, Snapping Shoals EMC, District 1
WHEREAS, all County and State requirements for a public hearing have been met; and
WHEREAS, the Development Plan Review Staff for Henry County has reviewed the requests and submitted reports that are part of the public record; and
WHEREAS, the Development Plan Review Staff have reviewed and recommended approval of the requests; and
THEREFORE, BE IT RESOLVED THAT the Board of Commissioners of
Bid for the purchase and installation of In-Car Video Systems for the Police Department
WHEREAS, sealed bids (SB-08-19-092007-1) were solicited for the purchase and installation of in-car video systems for the Police Department; and,
WHEREAS, six (6) vendors submitted bids for this purchase, as indicated on the attached bid tab; and,
WHEREAS, funds are available in the Capital Equipment account to complete this purchase; and,
WHEREAS, East Georgia Communications
has submitted the lowest and most responsive bid for the purchase and
installation of in-car video systems on Police vehicles; Police Department
personnel recommend award to
NOW, THEREFORE, BE IT RESOLVED, the
Board of Commissioners of
Bid for the purchase and installation of emergency vehicle lights and accessories for the Police Department
WHEREAS, sealed bids (SB-08-18-091907-1) were solicited for the purchase and installation of emergency vehicle lights and accessories for the Police Department ; and,
WHEREAS, seven (7) vendors submitted bids for this purchase, as indicated on the attached bid; and,
WHEREAS, funds are available in the Capital Equipment account to complete this purchase; and,
WHEREAS, West Chatham Warning Devices, Inc. has submitted the lowest and most responsive bid for the purchase and installation of lights and accessories on Police vehicles; departmental personnel recommend award to West Chatham Warning Devices, Inc.
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-08-18-091907-1 to West Chatham Warning Devices, Inc. in the total amount of $112,814.50 for the purchase and installation of emergency lights and accessories on Police vehicles. The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.
Acceptance of a grant for the Family Concepts/WAIT and GRIP Programs
Larry Stanford, Grant Administrator,
presented the agenda item to the Board. Henry County Juvenile Court Services provides
youth and their parents vital keys to successful relationships through its
Family Concepts/WAIT program and GRIP (Gang Resistance and Intervention
Program). In 2006-2007,
WHEREAS, Henry County Juvenile Court Services provides youth and parents vital keys to successful relationships through Family Concepts/WAIT and GRIP programs; and,
WHEREAS, the Children and Youth Coordinating Council has awarded
WHEREAS, a match of $15,228.00 is required, with $8,175.00 from in-kind services and $7,053.00 from County match funds; and,
NOW THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners authorizes the acceptance of the Children and Youth Coordinating Council’s $37,020.00 grant, approves the grant match, and authorizes the Chairman to sign the grant contract and amend the budget based on the grant amount.
Acceptance of a Community Services Block Grant for
Senior Citizens of
Susan Craig, Senior Services Director,
presented the agenda item to the Board.
On July 16, 1007, the Board authorized the application for FY 2007-2008
Community Service Block Grant (CSBG) funds.
WHEREAS, the Henry County Senior Services Department is the local Agency on Aging;
WHEREAS, Henry County Senior Services desires to accept the Georgia Department of Human Resources’ contract for Community Services Block Grant funds in the amount of $81,263.00 in order to provide community based services to the older adults of Henry County; and
WHEREAS, Senior Services seeks approval by the Board of Commissioners of the contract between the Georgia Department of Human Resources and the Henry County Board of Commissioners.
THEREFORE, BE IT RESOLVED, that the
Bid for the installation of a traffic signal at the
Terry McMickle, Public Works Division
Director presented the agenda item to the Board. This project began after a local business
expressed interest in expediting the installation of the requested traffic
signal. There were meetings with the ALPLA,
the Georgia Department of Transportation (GaDOT) and the City of
Bids were solicited and two (2)
vendors submitted bids with the low bidder being Atcheson Electrical
Contractors, Inc. in the amount of $80,589.00.
In addition to the signal curbing, concrete and
After further discussion,
Mr. McMickle gave an update of the Walker/Highway 155 intersection project. GADOT stated they would explore the possibility of partnering with the county in providing additional funding to assist in improving the box culvert. The concept phase is complete and the project is currently in the preliminary design phase.
Commissioner Mathis asked if the intersection could be expected to be under construction by summer, 2008. Mr. McMickle responded that could probably happen.
Presentation by the Cornerstone Communications Group
Rufus Montgomery, Vice President along
with Jet Toney, President and Mike Holiman, Senior Vice President & C.O.O.
made the presentation to the Board.
Cornerstone Communications discussed strategic legislative affairs that
may be of interest to
Bubba Coffey to discuss the
Mr. Coffey stated there has been a problem with wrecker service on the south end of the county for a long time. There have been discussions with county administration and some Commissioners regarding some of the issues. The State has cited the wrecker service for one of the issues. There is an issue regarding the administration fees that are being charged to the customers; the State is also reviewing this issue. The County should check into the issues regarding the operation of the wrecker service.
Renew a lease agreement for space utilized by the
Phyllis Shrader, Deputy County Manager presented the agenda item to the Board. The Henry County Development Authority currently leases approximately 3,200 square feet of office space. Rent for the space is $2,198 per month for the term of the lease (October 1, 2007 – September 30, 2008); this amount reflects no change from last year’s lease agreement. Funding is allocated in the Development Authority’s FY’08 Budget.
Chairman Harper recused himself from presiding over the meeting for this agenda item.
Vice-Chairman Mathis called for a motion regarding the agenda item. Commissioner Holder made the motion to approve the request; Commissioner Stamey seconded. The motion carried unanimously approving the following resolution:
WHEREAS, the Henry County Development Authority currently leases approximately 3,200 square feet of office space in the Westridge Business Center from H-Comm Properties; and
WHEREAS, the monthly lease amount of $2,198.00 agreed upon in the previous lease with H-Comm Properties will remain in effect for the term of the new lease; and,
WHEREAS, the funding for the lease renewal has been included in the current budget.
NOW, THEREFORE, BE IT RESOLVED THAT the
County Manager Comments
Rob Magnaghi, County Manager responded to Mr. Bubba Coffey’s concerns regarding the Wrecker Ordinance. Also, regarding the bid process, the entire process as it relates to bids and request for proposals will be reviewed and will also try to minimize the number of walk-on items for the meetings.
Exchange of certain real property located in Land Lot 163 of the 2nd District
Chairman Harper called for public comments from anyone wishing to speak regarding the agenda item; there was no response.
Commissioner Holder stated the subject
property was appraised for the improvements to South Ola and
Commissioner Holder made the motion to approve the resolution and authorize the Chairman to sign all necessary documents; Commissioner Bowman seconded. The motion carried unanimously approving the following resolution:
WHEREAS, Thomas and Patricia Singley are the owners of certain property containing 0.668 acres located in Land Lot 163 of the 2nd District of Henry County, Georgia, being more particularly described on Exhibit “A” hereto attached and by reference made a part hereof (hereinafter the “Singley Property”); and
WHEREAS, Henry County is the owner of certain property containing 0.185 acres located in Land Lot 163 of the 2nd District Henry County, Georgia, being more particularly described on Exhibit “B” hereto attached and by reference made a part hereof (hereinafter the “County Property”); and
WHEREAS, the parties desire to effectuate an exchange of the above-described parcels of land; and
WHEREAS, notice of the exchange has been advertised as required by the Official Code of Georgia and the Code of Henry County, Georgia; and
WHEREAS, the County has determined that the value of the Singley Property is
equal to or greater than the value of the
THEREFORE, BE IT RESOLVED by the Board of Commissioners of
That the Chairman of the Board of Commissioners is hereby authorized to
execute, on behalf of
Nicholas Day, 4574 Highway 212,
John Rayburn, Locust Grove, spoke regarding a particular wrecker service and how he was treated.
1. Tuesday, November 6th @ 9:00 a.m., Regular BOC meeting
2. Monday November 19th @ 9:00 a.m. and Tuesday, November 20th @ 6:30 p.m., Regular BOC meeting
3. Monday, December 3rd @ 9:00 a.m. and Tuesday, December 4th @ 9:00 a.m., Regular BOC meeting
Commissioner Holder made the motion to cancel the December 31, 2007 Board meeting; Commissioner Basler seconded. The motion carried unanimously.
Commissioner Mathis made the motion to adjourn into Executive Session in accordance with the
provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to
advice by Patrick Jaugstetter, the
Commissioner Stamey made the motion
to reconvene into Public Session;
Commissioner Stamey made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Mathis seconded. The motion carried unanimously.
Commissioner Stamey made the motion to adjourn; Commissioner Basler seconded. The motion carried unanimously.