STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Board of Commissioners held a Regular Public Meeting at 9:00 a.m. on Tuesday, November 3, 2009, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

                        Elizabeth “BJ” Mathis, Chairman,

Reid A. Bowman, Vice-Chairman, District IV Commissioner

Warren E. Holder, District I Commissioner

Rick Jeffares, District II Commissioner

            Randy Stamey, District III Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; Phyllis Shrader, Interim County Manager; Michael Sabine, Assistant County Manager;  Mike Bush, Finance Director; Terry McMickle, Public Works Division Director; Michael Harris, Planning & Zoning Services Division Director; and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.) 

            Chairman Mathis called the meeting to order and called for an acceptance of the agenda.  Commissioner Stamey made the motion to approve the agenda; Commissioner Basler seconded.

Security Cameras for transit buses

            David Williamson, Transit Director presented the agenda item to the Board.  On April 20th the Board approved a project list and grant to accept $427,674.00 in stimulus/ARRA funds from the Federal Transit Administration (FTA).  One of the projects identified in the grant was to purchase and install security cameras for the transit buses.  No matching funds are required.  The cost is $99,499.40 which includes shipping and installation.  Twenty five (25) systems will be purchased.  The vendor is a General Services Administration (GSA) contracting participant.  We are able to piggy-back on the GSA contract and streamline the purchasing process.  Additional programs have been contacted that are using this system and they report a positive experience with the equipment and company.  The request is for permission to move forward with the purchase.

            Commissioner Stamey asked if there was staff available to monitor the cameras.  Mr. Williamson stated there wouldn’t be constant monitoring of the cameras.  The video would be available for review. 

            Mr. Williamson will bring the contract with FTA back to the Board for approval.

Grant funds from GDOT’s Section 5311 American Recovery & Reinvestment Act for Capital Projects

            David Williamson, Transit Director presented the agenda item to the Board.  Henry County was notified of it’s eligibility for capital assistance under the new 5311 American Recovery and Reinvestment Act.  The Georgia Department of Transportation (GDOT) is responsible for the distribution and authorization of ARRA Rural 5311 capital transit programs.  This will allow the Transit Department to replace six (6) buses at an estimated value of $309,000.00.  The contract also includes $8,500.00 in office equipment. 

            Chairman Mathis asked who within the Transit Department is responsible for the monthly reporting that is associated with receiving these funds.  Mr. Williamson stated he is responsible.

            Chairman Mathis asked if there was a central contact person that is responsible for making sure that all departments are in compliance with reporting.  Mike Bush, Finance Director stated the grants financial person is responsible for reporting all grants in the county. 

            Commissioner Holder made the motion to approve the request; Commissioner Stamey seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the Georgia Department of Transportation has agreed to apply for Section 5311 American Recovery & Reinvestment Act on behalf of Henry County Board of Commissioners (d.b.a., Henry County Transit) for Capital projects during the period of July 1, 2009 thru June 30, 2010; and

            WHEREAS, Henry County Board of Commissioners can collect up to $318,100.00 in capital equipment and capital expense reimbursements; and

            WHEREAS, Henry County Board of Commissioners will not be required to provide a local match.

            NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners agrees to accept funds available from GA DOT section 5311 American Recovery & Reinvestment Act.

Authorization to apply for funds available from GDOT’s Section 5311 American Recovery & Reinvestment Act and approval of an Authorizing Resolution

            David Williamson, Transit Director presented the agenda item to the Board.  The Georgia Department of Transportation (GDOT) has had a second call for stimulus projects and Henry County submitted that one (1) additional bus be replaced. 

            Commissioner Jeffares made the motion to apply for funds available for GDOT 5311 American Recovery & Reinvestment Act; Commissioner Holder seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS, the Georgia Department of Transportation has agreed to apply for Section 5311 American Recovery & Reinvestment Act funds for Henry County Board of Commissioners (d.b.a., Henry County Transit) for Capital projects for the period of July 1, 2009 thru June 30, 2010; and

            WHEREAS, Henry County Board of Commissioners can receive one (1) 16 passenger replacement bus valued at $51,600.00; and

            WHEREAS, Henry County Board of Commissioners will not be required to provide a local match.

            NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners agrees to apply for funds available from GA DOT section 5311 American Recovery & Reinvestment Act.

Agreement with GDOT regarding SR81 and South Bethany/North Bethany Road intersection improvement

            Terry McMickle, Public Works Division Director presented the agenda item to the Board.  The County will receive approximately $255,000 in State Aid funds.  In order to receive those funds the Board has to approve a right-of-way agreement.

            Commissioner Stamey made the motion to approve the agreement; Commissioner Holder seconded.  The motion carried 5-0-0.

Reallocating funding regarding the Fairview Road culvert replacement

            Terry McMickle, Public Works Division Director presented the agenda item to the Board.  The Department of Transportation has begun inspecting culverts under county roads.  Two (2) pipes under Fairview Road have been identified as needing to be replaced.  The request is to transfer $200,915.00 from the Fairview Road/Clark Drive/Anvil Block Road project to the Fairview Road culvert replacement project.

            Commissioner Basler made the motion to approve the request; Commissioner Bowman seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the existing double 84” metal culvert pipe system under Fairview Road, located between Patillo Road and Hearn Road, is in severe disrepair and undersized for the 100 year hydrologic rain event; and

            WHEREAS, an inspection of the culvert determined the pipe was rusted along the flow line with holes exposing the substrate to the base flow of the creek resulting in erosion and potential failure of Fairview Road; and

            WHEREAS, replacing the existing culvert with a double 10’ x 10’ reinforced concrete box culvert will provide a drainage system capable of conveying the 100 year hydrologic rain event as well as a substantially higher service life than replacing the existing culvert in kind; and

            WHEREAS, the project can be funded by reallocation of $200,915.00 in District V funds, and therefore allow Henry County to immediately proceed with construction of the project.

            NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County, approves reallocating $200,915.00 from DT 6007 Fairview Road/Clark Drive/Anvil Block Road to the Fairview Road culvert replacement DT 1001 for the drainage improvement project and all documentation pertaining to this transfer.

Authorization to enter into a contract with GDOT regarding the SR81 at Keys Ferry Road

            Roque Romero, SPLOST Interim Transportation Director presented the agenda item to the Board.  State Route 81 at Keys Ferry Road is a designated SPLOST III transportation project.  The request is for approval to enter into a construction contract with the Georgia Department of Transportation.  Henry County agrees to abide by all state and/or federal regulations, rules, laws, and guidelines during construction of the intersection improvement.  The total cost of the project to be financed under the American Recovery and Reinvestment Act (ARRA) is $536,929.19.  Any amount above and beyond the total cost will be funded by SPLOST III.

            Commissioner Holder made the motion to approve the contract; Commissioner Stamey seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, State Route 81 at Keys Ferry Road is SPLOST III transportation project; and

            WHEREAS, Henry County agrees to abide by all state and/or federal regulations, rules, laws, and guidelines during construction on the intersection improvement of SR 81 at Keys Ferry Road; and

            WHEREAS, the low bid construction cost of the project is $536,929.19; and

            WHEREAS, the total cost of the project to be financed under the American Recovery and Reinvestment Act (ARRA) is $536,929.19, which is the total federal contribution to the project and is the maximum amount of the Department’s obligation; and

            WHEREAS, any amount above and beyond the $536,929.19 will be funded within the SPLOST III SR 81 at Keys Ferry Road project account; and

            NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves entering into an agreement for an intersection improvement project with Georgia Department of Transportation and authorizes the Chairman of the Board to sign all necessary documents for the contract.

County Manager Comments

            There were no comments.

County Attorney Comments

            There were no comments.

Public Comments

            Damon Hudson, a resident of the County and former president of the Property Owners Association for Winslow at Eagles Landing spoke regarding the Campground Extension.

Recognition of guest

            Chairman Mathis recognized the Senior Class from Bible Baptist Christian School visiting for their Annual Government Day.

Executive Session

Commissioner Stamey made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by LaTonya Wiley, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Basler seconded.  The motion carried 5-0-0.

(Executive Session was held.)

(Commissioner Jeffares was not present after Executive Session)

Commissioner Stamey made the motion to reconvene into Public Session; Commissioner Basler seconded.  The motion carried 4-0-0.

Commissioner Stamey made the motion to approve the affidavit and resolution pertaining to Executive Session; Commissioner Holder seconded.  The motion carried 4-0-0.

Commissioner Holder made the motion to amend the agenda out of public necessity and to approve a resolution authorizing the acquisition of 0.018 acres of permanent easement, more or less and 0.010 acres of temporary easement, more or less, and 0.006 acres of driveway easement, more or less, in Land Lot 171 of the 7th District, Henry County, Georgia by negotiated contract or condemnation; Commissioner Bowman seconded.  The motion carried 4-0-0.

Commissioner Holder made the motion to amend the agenda out of public necessity and to approve a resolution authorizing the acquisition of 0.070 acres of Right of Way, more or less in Land Lot 171 of the 7th District, Henry County, Georgia by negotiated contract or condemnation pursuant to provisions of O.C.G.A. Section 32-3-4 through Section 32-3-19; Commissioner Bowman seconded.  The motion carried 4-0-0.

Commissioner Basler made the motion to amend the agenda out of public necessity and to approve an intergovernmental agreement with the Board of Education regarding the acquisition and conveyance of certain real property along Reagan Road for Right of Way purposes; Commissioner Stamey seconded.  The motion carried 4-0-0.

Commissioner Basler made the motion to amend the agenda out of public necessity and approve a release and settlement agreement with Street Smart, Inc. concerning service provided to Henry County in connection with the Fairview Road and Thurman Road SPLOST intersection improvement; Commissioner Stamey seconded.  The motion carried 4-0-0.

Commissioner Bowman made the motion to amend the agenda out of public necessity and approve an agreement with the Villages at Eagle’s Landing Property Association concerning fence relocation along Eagle’s Landing Parkway as necessitated by the Eagle’s Landing road improvement project; Commissioner Basler seconded.  The motion carried 4-0-0.

Collection of GIS color imagery, high resolution LiD Data, and Hydro-Breaklines for 10 counties in the Atlanta Region

            Michael Harris, Planning and Zoning Services Division Director presented the agenda item.  This item was brought to the Board at the October 5th workshop meeting.  The Atlanta Regional Commission (ARC) is requesting that ten (10) of the metro counties partner in the collection of color imagery, LiDAR data, and hydro-breaklines for the ten (10) county region at a shard cost.  Henry County regularly updates the GIS data, including aerial maps.  This was last done in 2007 at a cost of $277,000.

            The partnership agreement would be between Henry County, ARC and the U. S. Geological Survey (USGS) and USGS would put up 25% of the cost.  If this project is deferred, the 25% discount would not be available.  A quote was taken from the Sanborn Map Company in the amount of approximately $52,637; with the 25% discount the cost would be approximately $39,478.  A quote was also given by U. S. Geological Survey in the amount of approximately $90,107; with the 25% discount the cost would be approximately $62,580.

            ARC is asking for a letter of commitment from each of the ten (10) counties saying they will be willing to participate once the RFP is received.  Some jurisdictions have stated they will participate with a not to exceed amount designated.  All ARC will say is the number will be between $39,478 and $67,580.  They are proposing to prepare and RFP and send this service out for bids.  A commitment has been received from the Henry County Water and Sewerage Authority in the amount of $20,000 to help supplement the cost.  Verbal Commitments have been received from the cities and it’s expected that we should receive around $10,000 to $15,000.  In talking with the Finance Director it was discussed maybe utilizing some of the funding from the Stormwater Department as they are principle users of services.  The request is for authorization to move forward with the letter of intent of commitment. 

            Commissioner Holder amended his motion to proceed with a not to exceed amount of $50,000.00; Commissioner Stamey seconded.  The motion carried 4-0-0.

Commissioner Stamey made the motion to adjourn; Commissioner Bowman seconded.  The motion carried 4-0-0.

 

                                                                        Elizabeth “BJ” Mathis, Chairman

 

Shay Mathis, County Clerk