STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Board of Commissioners held a Regular Public Meeting at 9:00 a.m. on Monday, October 19, 2009, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

                        Elizabeth “BJ” Mathis, Chairman,

Reid A. Bowman, Vice-Chairman, District IV Commissioner

Warren E. Holder, District I Commissioner

Rick Jeffares, District II Commissioner

            Randy Stamey, District III Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; Phyllis Shrader, Interim County Manager; Michael Sabine, Assistant County Manager;  Mike Bush, Finance Director; Terry McMickle, Public Works Division Director; Michael Harris, Planning & Zoning Services Division Director; Jim Lubbering, Building and Development Services Division Director; and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.) 

            Chairman Mathis called the meeting to order and called for an acceptance of the agenda.  Commissioner Jeffares made the motion to approve the agenda; Commissioner Stamey seconded.  The motion carried 5-0-0.

Joint Parameters Resolution authorizing issuance of Henry County and Henry County Water and Sewerage Authority Revenue Refunding Bonds

            Gordon Mortin, Morgan Keegan & Company, Inc. presented the agenda item to the Board.  In 2007 there was an opportunity to refund the 1996 Bonds and save approximately $1.8 million.  Currently the interest rates are at the lowest since 42 years ago.  On October 7th the Water Authority adopted their part of a Joint Resolution authorizing issuance of refunding bonds with a stipulation that the present value savings in debt service net of all issuance expenses has to be at least 3%.  When the numbers were reviewed it was approximately 4 ½%.  Interest rates have gone up and we may not be able to achieve the 3% savings.  The purpose is to get the issue prepared on the basis that if there is no refunding there is no expense in the transaction.  The request is for approval of a resolution so that it can be put in validation and it will be ready if the market comes back and we can achieve at least the 3% present value savings.  The objective is to maximize the savings and be as far above the 3% as possible, but 3% is the minimum threshold set by the Authority.

            A copy of the resolution was not available for review and Commissioner Stamey made the motion to table this item to the October 20th agenda; Commissioner Basler seconded.  The motion carried 5-0-0.

Acceptance of the Georgia Family Connection Operating Grant

            Chuck Spahos, Chairman of the Connecting Henry Board of Directors presented the agenda item to the Board.  This is a continuation of the operation grant for Connecting Henry.  The grant partially reimburses two salaries and general office expenses incurred by Connecting Henry, Inc.  This is a no match grant but since the program has been expanded there are county funds that support what goes on at Connecting Henry.  This year’s grant has been reduced in the amount of $47,000 and further reductions are expected.  One of the ways Connecting Henry has handled the cuts is during the budget process it was stated that if voluntary furloughs were needed it was available.  Denise Rogers has agreed to furlough four weeks this year. 

            Commissioner Holder made the motion to approve the grant; Commissioner Stamey seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS, Connecting Henry is a nonprofit organization which exists as an advocate for the well-being of children, youth and families in Henry County; and

WHEREAS, Connecting Henry is a planning and coordinating agency for services and programs directed at improving child health, child development, family function, school performance, and family economic capacity; and

WHEREAS, Connecting Henry has received a $48,500 reimbursement grant from the Georgia Department of Human Resources through its Children’s Community Based Initiative; and

WHEREAS, this is a pass-through grant with no local match; and

WHEREAS, grant funds will be used to partially offset salary costs and operating expenses.

NOW, THEREFORE BE IT RESOLVED, that the Henry County Board of Commissioners approves the Georgia Department of Human Resources operating grant for Connecting Henry and authorizes the Chairman to sign all necessary grant documents.

Report on D.A.T.E. Fund usage by the courts for drug treatment programs

            Chuck Spahos, Solicitor General presented the agenda item to the Board.  D.A.T.E. funds are Drug Abuse Treatment Education funds that are derived from additions to convictions for drug cases.  There was a request to use these funds to create an indigent drug treatment program for the indigent population.  No funds have been expended for this program to date but it is expected that some funds will be used by November. 

            Staff has applied for a no match grant from the Criminal Justice Coordinating Counsel in the amount of $336,000.00.  It is hopeful that this will assist with a coordinator and a counselor for the program and somene to handle the after care for the next 2 ½ years.  It will also add a couple of positions and equipment for the Sheriff’s office as an addition to the Flint Circuit Task Force.

First Amendment to the Atlanta Regional Commission Contract for FY 2010

            Susan Craig, Senior Services Director presented the agenda item to the Board.  The amendment represents an increase in Nutritional Support Indigent Program (NSIP) Home Delivered Meals funds in the amount of $1,253 and a decrease in the Community Based Service (CBS) Home Delivered Meals funds in the amount of $1,338.  This represents an overall reduction in the amount of $85.00 with no change in the total number of units that are provided.

            Commissioner Jeffares made the motion to approve the request; Commissioner Holder seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS, the Henry County Senior Services Department is the local Agency on Aging;

            WHEREAS, Henry County Senior Services is required to accept the Atlanta Regional Commission’s FY 2009-10 First Amendment to provide community based services to the older adults of Henry County due to State budgetary adjustments; and

            WHEREAS, Senior Services seeks approval by the Board of Commissioners of the First Amendment to the Aging Subgrant Contract between the Atlanta Regional Commission and the Henry County Board of Commissioners.

            THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners approves said First Amendment and authorizes the Chairman to execute same on behalf of the Board, for the benefit of the senior citizens of Henry County.

 Contract with the Georgia Department of Human Services for Community Services Block Grant

            Susan Craig, Senior Services Director presented the agenda item to the Board.  The Georgia Department of Human Services is offering these one time funds through the Community Services Block Grant which is part of the Stimulus Funds they received.  The funds are for Housing Assistance in the amount of $130,433.00.  The goal is to prevent homelessness and also to help self sufficiency in the 55 and older population.

            Commissioner Stamey made the motion to authorize the contract with the Georgia Department of Human Services Community Services Block Grant; Commissioner Jeffares seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the Henry County Senior Services Department is the local Agency on Aging; and

            WHEREAS, Henry County Senior Services desires to accept the Georgia Department of Human Services’ contract for Community Services Block Grant, American Recovery and Reinvestment Act (ARRA) funds in the amount of $130,433.00 in order to provide housing assistance to qualified older adults of Henry County; and

            WHEREAS, Senior Services seeks approval by the Board of Commissioners of the contract between the Georgia Department of Human Services and the Henry County Board of Commissioners.

            THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners approves said contract and authorizes the Chairman to execute same on behalf of the Board for the benefit of the senior citizens of Henry County.

Intergovernmental Agreement with the City of Stockbridge to provide access to the programs and services of the Life Management Solutions Department

            Sandra Reagan, Director of Life Management Solutions presented the agenda item to the Board.  The City of Stockbridge desires to enter into an Intergovernmental Agreement with the County whereby the residents of the City will be afforded access to the programs and services offered by Life Management Solutions.  The City of Stockbridge has agreed to pay the County the sum of $5,000 to be used for families and program cost to the department.

            Chairman Mathis asked for clarification that the City of Stockbridge residents are already receiving the services.  Basically there was a presentation and they liked the program and they wanted to be a partner in this.  Ms. Reagan stated yes they want to be a partner with the County.

            Ms. Reagan stated Henry County provides these services to everyone.  She has gone to all the Cities for their support and they have agreed that they would like to participate in providing the services at a cost. 

            Commissioner Bowman made the motion to approve the agreement; Commissioner Basler seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the Life Management Solutions Department (the “Department”) is a Department within Henry County, Georgia (“County”); and

            WHEREAS, the City of Stockbridge (the “City”) desires to enter into an Intergovernmental Agreement with the County whereby the residents of the City will be afforded access to the programs and services offered by the Department; and

            WHEREAS, the City has agreed to pay the County the sum of Five Thousand Dollars ($5,000.00) per year for access to said programs and services; and

            WHEREAS, the County by and through it’s Board of Commissioners desires to assist the City by providing access to said programs and services; and

            WHEREAS, the County has determined that providing access to such programs and services is in the best interests of its citizens.

            NOW THEREFORE, it is hereby resolved that the Chairman is authorized to execute, on behalf of the County, an Intergovernmental Agreement between the County and the City (a copy of which is attached hereto and incorporated herein marked Exhibit “A”) setting forth the terms and conditions of providing access to the programs and services of the Department to the City and all budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

Intergovernmental Agreement with the City of Hampton to provide access to the programs and services of the Life Management Solutions Department

Sandra Reagan, Director of Life Management Solutions presented the agenda items to the Board.  Ms. Reagan stated this is the same type of agreement as the previous agenda item.  The City of Hampton would like to contribute $1,500 towards the program cost.

Commissioner Stamey made the motion to approve the agreement; Commissioner Jeffares seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS, the Life Management Solutions Department (the “Department”) is a Department within Henry County, Georgia (“County”); and

            WHEREAS, the City of Hampton (the “City”) desires to enter into an Intergovernmental Agreement with the County whereby the residents of the City will be afforded access to the programs and services offered by the Department; and

            WHEREAS, the City has agreed to pay the County the sum of Fifteen Hundred Dollars ($1,500.00)  per year for access to said programs and services; and

            WHEREAS, the County by and through it’s Board of Commissioners desires to assist the City by providing access to said programs and services; and

            WHEREAS, the County has determined that providing access to such programs and services is in the best interests of its citizens.

            NOW THEREFORE, it is hereby resolved that the Chairman is authorized to execute, on behalf of the County, an Intergovernmental Agreement between the County and the City (a copy of which is attached hereto and incorporated herein marked Exhibit “A”) setting forth the terms and conditions of providing access to the programs and services of the Department to the City and all budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

Development Agreement for the Henderson Farms Planned Development

            Ray Gibson, Director of Planning and Zoning presented the agenda item to the Board.  On August 18, 2009 the Board approved a rezoning of the Henderson Farms property from RA to PD with 35 conditions of zoning.  Condition #35 required the applicant to enter into a Development Agreement with Henry County.  The request is for approval of the Development Agreement.

            Commissioner Holder asked if staff was comfortable with the Agreement.  Mr. Gibson stated yes.

            Commissioner Jeffares made the motion to approve the Development Agreement; Commissioner Bowman seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS, Henderson Farms, LP of Hampton, Georgia (RZ-09-04) requested a rezoning from RA (Residential-Agricultural) to PD (Planned Development) for property on the south side of Dorsey Road, east side of Wynn Drive, both sides of Highway 20 and the north side of South Hampton Road, in Land Lots 145, 146 and 176 of the 3rd District and Land Lots 215, 216, 234, 235, 246 and 247 of the 6th District, consisting of 900 +/- acres and said request was approved by the Board of Commissioners on August 18, 2009; and

WHEREAS, a development agreement entered into between Henderson Farms, LP and the Board of Commissioners was a requirement of the approved motion by the Board of Commissioners on August 18, 2009; and

WHEREAS, Staff from various departments within Henry County have thoroughly reviewed the development agreement and provided comments and recommendations.

NOW, THEREFORE, BE IT RESOLVED THAT the Henry County Board of Commissioners approves the development agreement entered into with Henderson Farms, LP for rezoning RZ-09-04.

GATEway Grant and Memorandum of Understanding

            Cheri Hobson-Matthews, Transportation Director presented the agenda item to the Board.  As a follow-up to the discussion held with the Board on October 5, 2009, staff has proceeded with the submittal of a GATEway Grant Application for landscaping enhancements at the I-75 at SR 20/81 northbound and south bound interchanges.  The application requires that a Resolution and Memoranda of Understanding be signed and included as part of the entire application submittal. 

            Commissioner Stamey made the motion to approve the request; Commissioner Jeffares seconded.  The motion carried 5-0-0.

County Manager Comments

            There were no comments.

County Attorney Comments

            There were no comments.

Public Comments

            There were no comments.

Upcoming Meetings

A.    Tomorrow, October 20th at 6:30 p.m. a Regular Board Meeting

B.     Monday, November 2nd at 9:00 a.m. and Tuesday, November 3rd at 9:00 a.m. are Regular Board Meetings

Executive Session

Commissioner Basler made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by LaTonya Wiley, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Jeffares seconded.  The motion carried 5-0-0.

(Executive Session was held.)

(Commissioner Bowman was not present after Executive Session)

Commissioner Stamey made the motion to reconvene into Public Session; Commissioner Holder seconded.  The motion carried 4-0-0.

Commissioner Stamey made the motion to approve the affidavit and resolution pertaining to Executive Session; Commissioner Holder seconded.  The motion carried 4-0-0.

Commissioner Jeffares made the motion to adjourn; Commissioner Basler seconded.  The motion carried 4-0-0.

 

                                                                        Elizabeth “BJ” Mathis, Chairman

 

Shay Mathis, County Clerk