The Henry County
Board of Commissioners held a regularly scheduled Public Meeting at 6:30 p.m.
on Tuesday, October 17, 2006, in the Community Room,
Jason T. Harper, Chairman, (Absent)
Gerry Adams, Vice-Chairman, District IV Commissioner, presiding
Warren E. Holder, District I Commissioner
Elizabeth (“B.J.”) Mathis, District II Commissioner
Randy Stamey, District III Commissioner
Also attending were Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; Michael Harris, Planning and Development Division Director; Terry McMickle, Public Works Division Director; Michael Sabine, Assistant to the County Manager; Roy Clack, SPLOST/Capital Projects Director; and others.
(NOTE: An audio
of this meeting is available with the
Vice-Chairman Adams announced Chairman Harper was hospitalized and he would be chairing the meeting.
Vice-Chairman Adams announced the following rezoning request would not be heard:
Properties, Inc. of
Mandalay Properties, Inc. of McDonough, G requests a rezoning from RA (Residential Agricultural) to R-2 (Single Family Residence) for property located on the east side of Flat Shoals Church Road, north of Old Conyers Road. The property is located in Land Lot 130 of the 11th District, consisting of 67.56 +/- acres. The request is for the development of a single-family residential subdivision. The Zoning Advisory Board recommended denial on August 24, 2006.
Vice-chairman Adams called the meeting to order and asked for an acceptance of the agenda; Commissioner Holman made the motion to approve the Amended Agenda; Commissioner Mathis seconded. The motion carried unanimously.
Whereas, random acts of kindness are the expression of our empathy and compassion for one another; and
Whereas, the annual “Kindness Works, Pass it On” week-long celebration is conjunction with National Kindness Week commencing on Monday, November 13, 2006 and continuing through Sunday, November 19, 2006; and
Whereas, Henry County will celebrate acts of kindness by encouraging churches, schools, employees and community groups to participate in “Kindness Works, Pass It On” Week.
NOW THEREFORE, I Gerry Adams, Vice-Chairman of the Henry County Board of Commissioners, do hereby proclaim the week of November 13th through November 19th, 2006 as “Kindness Works-Pass It On” week and urge all residents of Henry County to join me in celebrating and performing acts of kindness during the week.
A Proclamation in Appreciation of the
WHEREAS, the Henry County Special Olympics Program is dedicated to building self-esteem among people with disabilities, raising awareness of both their needs and their abilities, and providing opportunities to help them enjoy physical fitness activities while developing friendships and building skills;
WHEREAS, the Henry County Parks and Recreation Special Olympics Program was recently honored with three awards out of thirteen total for the entire State of Georgia which were presented at the Georgia Special Olympics Distinguished Service Awards Banquet, an annual event to recognize Special Olympics athletes and volunteers across the state;
Melissa Dodgen of
Cayla Ford of McDonough, who has a brother with special needs, won the
Outstanding Youth Volunteer for the State of
Charles Stephens of McDonough was named the Outstanding Unified Partner for the
has been a volunteer in special olympics for many years;
WHEREAS, Deborah Brown of McDonough won the Spirit of Special Olympics Award, one of the highest honors in Special Olympics. Deborah has worked with the Henry County Public Schools Special Olympics Program for twenty years and is a special education teacher who has volunteered her time for our special needs population;
THEREFORE BE IT PROCLAIMED, that the
Henry County Board of Commissioners wishes to honor the Henry County Parks
& Recreation Special Olympics Program and these wonderful volunteers for their
hard work and dedication to serving
Mr. Sam Culpepper to address the Board regarding the Melrose Subdivision Septic System
Mr. Sam Culpepper stated he had previously requested assistance from the County regarding their septic system. He stated the Homeowners have already spent over $30,000 this year on the system and there is more money to be spent. The subdivision is under a consent order by EPD (Environmental Protection Division) to become compliant. He stated when he spoke before the Water and Sewerage Authority they asked had he talked with the Board of Commissioners; he stated it was for another issue.
Mr. Culpepper stated the builder built the septic system to put 37 homes on the system and it is not operating adequately. The residents are working to have it compliant with EPD. There are 183 homeowners that are responsible for the septic system that has severe liabilities. There was an incident in January and March and the pumps are being replaced for the third time this year.
Mr. Culpepper stated the Water & Sewerage Authority didn’t know if the they wanted to take on the liability of the situation.
Vice-Chairman Adams asked how close the subdivision is to public sewer. Mr. Culpepper stated there is a new school proposed and he had spoken to the engineers and was informed it could cost as much as one million dollars to tie into the public sewer system.
Mr. Culpepper stated he was given an approximate cost of $750,000 to $1 million to tap on to the public sewer system. No figures have been confirmed.
REL Properties of
REL Properties of Decatur,
GA requests a rezoning from RA (Residential Agricultural) to PD (Planned Development)
for properties located on the east and west sides of Mill road, south of
Commissioner Mathis made the motion to table this rezoning request for 30 days or two meetings; Commissioner Holman seconded. The motion carried unanimously.
Shawshank, Ltd. Of
Shawshank, Ltd. Of
The future land use map
designates the subject property for low density residential land uses at up to
one (1) dwelling unit per acre because
Carl Jones, representing Shashank, Ltd., stated there were two (2) changes to the original application. 1) the requested lots changed from 158 to 151 lots with 10.5 +/- acres of open space and 2) the extension of Campground Road into the Project; having a main entrance to the subdivision aligned with Campground Road. The variance would still be needed, but it eliminates some traffic situations.
The applicant presented the following Development Highlights to the Board:
o 151 Dwelling units on 101.63 acres for a gross density of 1.48 units per acre
o Phased building permits release at a rate of 50 building permits per year
o Time Line: Phase I: 50 Lots, Spring 2008
Phase II: 50 Lots, Spring 2009
Phase III: 51 Lots, Spring 2010
Main entrance to subdivision aligned with
R-2 zoning existing 6/10ths of a mile
south of the property on
o Development impact fees generate $250,811 (151 lots x $1,661 each lot) for future road improvements
o Development to render a $1,500,000 annual tax base at build-out
o 10.5 acres of open space
o 3,000 square feet minimum house size; 22,000 square foot minimum lot size
o All masonry construction
o Sidewalks both sides of street, fully sodded yards, all underground utilities
o Restrictive covenants, architectural committee and homeowners association with mandatory fees
The applicant asked to reserve the Letter of Intent submitted with the application for rezoning.
Vice-Chairman Adams called for public comments in opposition of this request. Those who spoke in opposition:
1) Inventory of Henry County/Inventory within a three (3) mile radius: The future lot supply (platted lots waiting to be developed) is currently more than 16,000 and over 1,100 are within a three (3) mile radius of the project; 7% of the total. There are more than 8,300 vacant developed lots (lots ready for construction) and over 950 are within a three (3) mile radius; over 11% of the total. The vacant developed lots, from start to close, are averaging twenty six (26) months.
2) Devaluation of Properties: Homes are not selling as quickly as in the past. Within the Garden Gate subdivision a home sold for $259,000 but the advertised sign indicates homes in the $300’s. The three hundred thousand dollar homes are not selling. Prices are being dropped to move the inventory.
3) Service Demand: More people demanding more in services.
4) General Economy: The market is soft. The best builders are carrying lots longer; they can’t afford to develop more.
5) Crown Springs Subdivision: The people that were contacted regarding this rezoning are not for this project. The increase in traffic is frustrating.
Vice-Chairman Adams called for public comments in favor of this request. Those who spoke in favor:
Mary Harrison, one-third owner of the 85 acres which is part of the property being request to be rezoned, stated the property has been a part of her family since the early 1900’s or more. The decision to sell the property was not made without much thought, prayer and emotional consideration. Because of the physical and financial burdens of maintaining the property and because Ms. Harrison and her husband would like for this transaction to take place before they pass away, they decided to sell the property. They have received many inquires and decided to accept proposals this year. After numerous proposals they decided that Mr. Jones’ was the only proposal that came close to their criteria. They feel his plans will enhance the community and county.
Carl Jones addressed the issue regarding the typographical error in the minutes. He stated he did not rezone the property and a Superior Court Judge settled the matter.
Appeal to a decision to deny a variance request by the Zoning Advisory Board
Shawshank, Ltd of
Shawshank, Ltd. of
located on the east side of
The Ordinance requires R-2 developments exceeding eight acres to have
access onto a major or minor arterial road.
This request does not meet that requirement.
Mr. Carl Jones asked for clarification on the extension of
Terry McMickle responded, in his opinion
Ray Gibson added the level of service and the traffic along a road is another indicator of road classification. The Comprehensive Transportation Plan that’s being developed will update the road classification.
(at this time there was clarification on the previous motion and vote regarding
the rezoning for Shawshank, Ltd. of
After further discussion regarding the road classifications,
Request approval of a budget amendment and award of bid for improvements and paving on Stone Road
This item was tabled at the October 16th meeting. After discussion regarding the vendors, staff recommended award to the low bidder in the amount of $1,374,679.31.
SPLOST Resolution for a Budget Amendment and to Award the proposal
For the Widening and Paving of
WHEREAS, sealed bids were solicited; and
Management received seven (7) sealed bids for improvements and paving to
WHEREAS, a budget amendment is needed to cover the increased construction and related cost in the amount of $1,547,127.00 making the total project budget $1,880,530.00; and
WHEREAS, funding for this budget amendment is available in SPLOST II Unallocated Sales Tax; and
WHEREAS, SPLOST Management recommends the low bidder, Bruce Albea Contracting in the amount of $1,374,679.31; and
THEREFORE, BE IT RESOLVED the Henry
County Board of Commissioners approves a budget amendment and the proposal of
Bruce Albea Contracting and authorizes the Chairman of the Board to sign all
necessary documents for the widening and paving of
PUBLIC WORKS DIVISION
Request award of a bid regarding the design of SR 138 and Hemphill Road
(5) bids were received for the design and right-of-way of SR 138 and
Resolution of the Henry
To the award of design contract to URS Corporation for
the design of SR 138 and
sealed bids were solicited for the design of the intersection of SR 138 and
WHEREAS, five (5) vendors submitted bids for this contract, as indicated; and,
VENDOR BID AMOUNT COMPLETION DAYS
Keck & Wood, Inc. $84,600.00 154
Kimley-Horn and Associates $128,178.00 270
Street Smarts $80,983.08 290
Transportation Systems Design $103,682.00 225
URS Corporation $62,500.00 120
WHEREAS, funds are available in the Capital account to complete this project: and,
WHEREAS, departmental personnel recommend award of contract to URS Corporation
NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners awards the bid for award of contract to URS Corporation in the amount of $62,500.00 and authorizes the Chairman to sign all necessary documents.
Request award of a bid regarding the installation of a traffic
The bid is for
construction of a traffic signal at
In accordance with
Resolution No. 06-144, the County, the City of Locust Grove and
Staff recommended award of the bid to R. J. Haynie & Associates, Inc. in the amount of $216,150.00. The funding source for the counties portion is undetermined.
Resolution of the Henry
To a project for traffic signalization at the intersection of
Tanger Blvd. @
WHEREAS, sealed bids were solicited for a project to install a traffic signal at the intersection of Tanger Blvd. @ Tanger Outlet Center entrance; and
WHEREAS, one (1) vendor submitted a bid for this project, as indicated on attached bid form; and
WHEREAS, funds for this project are available from the Capital Funds account. Per Resolution No. 06-144, funding will be as follows: Henry County - $91,408.33; City of Locust Grove - $91,408.34; Tanger Outlet Center - $33,333.33; and
WHEREAS, R. J. Haynie & Associates’ bid in the amount of $216,150.00 meets bid specifications and is recommended by departmental personnel.
NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners awards the bid for traffic signal installation to R. J. Haynie & Associates, Inc. in the amount of $216,150.00 and authorizes the Chairman to sign all necessary documents to accomplish this purchase. Completion time for this project is forty-five (45) days from written Notice to Proceed; the stop and go signal shall be operational by November 20, 2006; liquidated damage charges are in the amount of one hundred ten dollars ($110.00) per day.
There were no public comments
There were no comments
COUNTY ATTORNEY COMMENTS
There were no comments
UPCOMING MEETINGS OF THE BOARD:
11/06/06 Monday 9:00 a.m. Regular Board of Commissioners’ Meeting
11/07/06 Tuesday 9:00 a.m. Regular Board of Commissioners’ Meeting
11/20/06 Monday 9:00 a.m. Regular Board of Commissioners’ Meeting
11/21/06 Tuesday 6:30 p.m. Regular Board of Commissioners’ Meeting
12/04/06 Monday 9:00 a.m. Regular Board of Commissioners’ Meeting
12/05/06 Tuesday 9:00 a.m. Regular Board of Commissioners’ Meeting
Gerry Adams, Vice-Chairman