STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Board of Commissioners held a Regular Public Meeting at 9:00 a.m. on Monday, December 14, 2009, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

                        Elizabeth “BJ” Mathis, Chairman,

Reid A. Bowman, Vice-Chairman, District IV Commissioner

Warren E. Holder, District I Commissioner

Rick Jeffares, District II Commissioner

            Randy Stamey, District III Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; James C. “Butch” Sanders, County Manager; Phyllis Shrader, Assistant County Manager; Mike Bush, Finance Director; Terry McMickle, Public Works Division Director; Michael Harris, Planning & Zoning Services Division Director; Jim Luebbering, Building and Development Services Division Director; and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.) 

Chairman Mathis called the meeting order and added a resolution to approve the Bid award for the construction of a bridge replacement on East Atlanta Road and presentation of proclamations to the agenda.  Commissioner Basler made the motion to approve the amended agenda; Commissioner Holder seconded.  The motion carried 5-0-0.

Proclamations

            Commissioner Holder read the following proclamation into to the record:

WHEREAS, The Freedoms Foundation George Washington Medal of Honor was named in remembrance of the suffering that General George Washington and the remnants of his army endured through the bitter winter of 1777-1778 in order to obtain our freedom; and

 

WHEREAS, The medal is intended to honor those Americans who demonstrate that same heroic spirit and devotion to freedom through their hard work to make America a better place for everyone; and

 

WHEREAS, On November 18, 2009, during its National Awards Luncheon, the Freedoms Foundation presented Georgia State House Representative Steve Davis, Henry County Police Lieutenant Christy Nebel, and Henry County Police Sergeant Ron Patten with the George Washington Medal of Honor in recognition of their efforts to ensure that a fallen soldier would have a welcome befitting that of a true hero; and

 

WHEREAS, Representative Steve Davis helped publicize the route and service times for Staff Sergeant John Beale, and afterward produced a video entitled, “A Hero’s Salute–SSGT John Beale,” which commemorates the last leg of this young man’s final journey home to Georgia as seen through a car window as the vehicle passed by thousands of ordinary men, women and children who came to pay tribute, honor, and reflect on the sacrifice of this American hero; and 

 

WHEREAS, the video circulated across the Internet, resonating with millions of Americans as their hearts both mourned with the family and swelled with pride while they watched their fellow Americans wave flags, hold up hand-made signs, put their hands over their hearts, and give a hero’s salute to this soldier who lost his life fighting for the country he loved and cherished; and

 

WHEREAS, Lieutenant Christy Nebel and Sergeant Ron Patten were responsible for planning, organizing, and coordinating the procession for Staff Sergeant John Beale, that would ultimately lead a six mile-long line of vehicles across multiple jurisdictions on an hour and 15 minute journey to bring this hero to his final resting place;

 

NOW, THEREFORE BE IT PROCLAIMED that the Henry County Board of Commissioners expresses its appreciation to Representative Steve Davis for capturing this remarkable and emotional journey and giving it wings on the internet, and to Lieutenant Christy Nebel and Sergeant Ron Patten for flawlessly planning and executing a complicated route that assured the family of a safe, organized and dignified procession for their loved one while allowing the public ample opportunity to pay their respects to a true American hero.

Presentation by the Robugs

            The Robugs is a group of home schooled students that competed in the Lego First Foundation Competition.  They presented their project to the board.  The Robugs are a First Lego League Robotics Team.  First Lego League was created to inspire students to inspire students to get involved with science and technology.  The competition has two parts, a robot challenge and a research project.

Contract with the Georgia Department of Human Services for the Community Services Block Grant for fiscal year 2009-2010

            Susan Craig, Senior Services Director presented the agenda item to the Board.  This contract is for the Community Services Block Grant (CSBG) for this year which is an award in the amount of $81,858.00.  This is for services provided to in-home clients, home delivered meals, in-home personal care and case management.

            Commissioner Bowman made the motion to approve the contract; Commissioner Stamey seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the Henry County Senior Services Department is the local Agency on Aging; and

            WHEREAS, Henry County Senior Services desires to accept the Georgia Department of Human Services’ contract for Community Services Block Grant funds in the amount of $81,858.00 in order to provide community based services to the older adults of Henry County; and

            WHEREAS, Senior Services seeks approval by the Board of Commissioners of the contract between the Georgia Department of Human Services and the Henry County Board of Commissioners.

            THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners approves said Contract and authorizes the Chairman to execute same on behalf of the Board, for the benefit of the senior citizens of Henry County.

Acceptance of a grant from the Georgia Emergency Management Agency

            Chief Brad Johnson, Fire Department presented the agenda item to the Board.  The request is for approval to accept a $15,000.00 Hazardous Materials grant from the Georgia Emergency Management Agency.  The grant is a continuation of previous awards for the purchase of equipment used to sustain the hazardous materials response team.  The funds will be used to purchase replacement Level “A” suits, boots, gloves, and calibrate chemical detectors. 

            Commissioner Holder made the motion to accept the grant in the amount of $15,000.00; Commissioner Jeffares seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the Henry County fire Department is dedicated to the protection of life, property and the environment by providing professional and courteous services of exceptional quality in Fire Prevention, Public Fire and Life Safety Education, Fire Suppression, Advanced Life Support, Hazardous Materials Response, Technical Rescue Response, and Fire Investigation at an acceptable cost to the community; and

            WHEREAS, Henry County Fire Department has an established Type II Hazardous Materials Response Team that requires funding for sustainability.  Henry County has bee awarded $15,000.00 from the Georgia Emergency Management Agency for the purpose of Hazardous Material Response sustainability.

            NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners approves the grant from the Georgia Emergency Management Agency for the amount of $15,000.00 to purchase hazardous materials mitigation equipment to sustain Henry County’s Type II Hazardous Materials Team

Authorization to seek bids and/or acquire quotes to purchase equipment for the Department of Transportation

            Terry McMickle, Public Works Division Director presented the agenda item to the Board.  The request is for authorization to purchase some equipment.  If the authorization is given by the Board, staff will proceed with the purchasing procedures for each piece of equipment.  The requested equipment is a tractor and “A” Boom, a batwing mower, a reflectometer, a vacuum excavator and a hitch mounted core drill.  The project cost for the equipment is approximately $132,479.11.  Funding is available for the purchase.

            Commissioner Stamey made the motion to authorize staff to seek bids and/or quotes to purchase the equipment; Commissioner Jeffares seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, Henry County has equipment that has reached the end of its service life and is no longer economical to keep in the fleet; and

            WHEREAS, Henry County DOT is in need of acquiring a relectometer to check the reflectivity of signs to meet new Federal requirements by 2010; and

            WHEREAS, Henry County DOT is in need of a vacuum excavator and a hitch mounted core drill that will enable construction and maintenance crews to be more efficient, save money and operate safer; and

            WHEREAS, Henry County DOT has determined the budget amount to purchase a tractor and “A” boom mower, a reflectometer, a vacuum excavator, batwing mower, and hitch mounted core drill should not exceed $133,000.00; and

            WHEREAS, funds are available in the lease purchase fund

            NOW, THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners authorizes staff to seek bids and/or quotes (where applicable) to purchase the following equipment in a total not to exceed amount of $133,000.00:

Tractor and “A” Boom / Batwing Mower / Reflectometer / Vacuum Excavator / Hitch Mounted Core Drill

Bid Award for the construction of a bridge replacement on East Atlanta Road

            Roque Romero, SPLOST Transportation Project Director presented the agenda item to the Board.  East Atlanta Road Bridge is a designated SPLOST III transportation project.  Sealed bids were solicited and eight bids were received and reviewed.  Staff recommended the lowest bidder, Rogers Bridge Company Inc., in the amount of $1,338,636.78. 

            Commissioner Basler asked how long it would take to complete the bridge replacement.  Mr. Romero stated approximately eleven (11) months.

            Commissioner Basler made the motion to award the bid to Rogers Bridge Company Inc., in the amount of $1,338,636.78; Commissioner Bowman seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, East Atlanta Road Bridge is a SPLOST III Transportation project; and

            WHEREAS, sealed bids were solicited for the construction of a bridge replacement on East Atlanta Road; and

            WHEREAS, eight (8) sealed bids were received and reviewed; and

            WHEREAS, funding for this project is available in the SPLOST County Wide Projects (Schools and Bridges) budget; and

            WHEREAS, SPLOST recommends the low bidder, Rogers Bridge Company, Inc., in the amount of $1,338,636.78;

            NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners awards Bid Number SB-10-22-121109-1 to Rogers Bridge Company, Inc. for the construction of a bridge replacement on East Atlanta Road in the amount of $1,338,636.78.  The Chairman is hereby authorized to sign all necessary documents for this project.  All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

County Manager Comments

            There were no comments.

County Attorney Comments

            There were no comments.

Public Comments

Chuck Ekstedt, 508 Guinevere Court spoke regarding a rezoning of approximately 180 acres located within Commission District 1.

Upcoming Meetings & Event

1.      Tomorrow, December 15th at 6:30 p.m. a Regular Board Meeting

2.      Thursday, December 24th and Friday, December 25th all County Offices will be closed in observance of the Christmas Holidays

3.      Friday, January 1st all County Offices will be closed for New Year’s Day

4.      Monday, January 4th at 9:00 a.m. a Workshop Meeting and Tuesday, January 5th at 9:00 a.m. a Regular Board Meeting

Executive Session

Commissioner Stamey made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by LaTonya Wiley, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Jeffares seconded.  The motion carried 5-0-0.

(Executive Session was held.)

(Commissioner Jeffares was not present after Executive Session)

Commissioner Stamey made the motion to reconvene into Public Session; Commissioner Bowman seconded.  The motion carried 4-0-0.

Commissioner Stamey made the motion to approve the affidavit and resolution pertaining to Executive Session; Commissioner Jeffares seconded.  The motion carried 4-0-0.

Commissioner Bowman made the motion to amend the agenda out of public necessity and to approve a resolution to amend the Association County Commissioners of Georgia Defined Benefit Plan for Henry County Employees Adoption Agreement (Phyllis Shrader); Commissioner Stamey seconded.  The motion carried 5-0-0.

Commissioner Bowman made the motion to amend the agenda out of public necessity and to approve an adoption agreement amendment #8 to the Association of County Commissioners of Georgia Defined Benefit Plan for Henry County Employees (Phyllis Shrader); Commissioner Stamey seconded.

Commissioner Bowman made the motion to amend the agenda out of public necessity and to approve a resolution to amend the Association County Commissioners of Georgia Defined Benefit Plan for Henry County Employees Adoption Agreement (Barry Jenkins); Commissioner Jeffares seconded.  The motion carried 5-0-0.

Commissioner Bowman made the motion to amend the agenda out of public necessity and to approve an adoption agreement amendment #9 to the Association of County Commissioners of Georgia Defined Benefit Plan for Henry County Employees (Barry Jenkins); Commissioner Stamey seconded.

Commissioner Bowman made the motion to adjourn; Commissioner Stamey seconded.  The motion carried 4-0-0.

 

                                                                        Elizabeth “BJ” Mathis, Chairman

 

Shay Mathis, County Clerk