STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Board of Commissioners held a Regular Public Meeting at 9:00 a.m. on Tuesday, October 6, 2009, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

††††††††††††††††††††††† Elizabeth ďBJĒ Mathis, Chairman,

Reid A. Bowman, Vice-Chairman, District IV Commissioner

Warren E. Holder, District I Commissioner

Rick Jeffares, District II Commissioner

††††††††††† Randy Stamey, District III Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; Michael Sabine, Assistant County Manager;Angie Bailey, Social Services Division Director; Terry McMickle, Public Works Division Director; Michael Harris, Planning & Zoning Services Division Director; Jim Luebbering, Building and Development Services Division Director; and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissionersí Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

Chairman Mathis called the meeting to order and called for an acceptance of the agenda.Commissioner Stamey made the motion to approve the amended agenda adding ďAn Intergovernmental Agreement with the Henry County Governmental Services AuthorityĒ; Commissioner Basler seconded.The motion carried 5-0-0.††

Proclamation

The Board presented proclamations to Sam Wellborn and Dana Lemon in recognition of there service as Georgia Department of Transportation Board Members.

WHEREAS, Georgia Department of Transportation Board Members Sam M. Wellborn from District 3 and Dana L. Lemon from District 13 have worked diligently for the people of their districts since 1992 and 2003 respectively; and

 

††††††††††† WHEREAS, through their diligence, funding was realized for the expansion of Eagles Landing Parkway through the American Recovery and Reinvestment Act Stimulus Funds in the amount of $20,472,334 for District 3 and in the amount of $13,088,869 for District 13; and

 

††††††††††† WHEREAS, their tireless efforts aided Henry County in securing full funding for the construction of Eagles Landing Parkway from two lanes to four lanes between Eagles Point Parkway to Talon Drive, just east of U.S. 23/S.R. 42; and

 

††††††††††† WHEREAS, Henry County was awarded $33,561,203, which is the second highest award of any government entity in metro Atlanta after Gwinnett County, which has three times Henry Countyís population, and bested 832 other worthy projects valued at more than $2.1 billion to get it; and

 

WHEREAS, once complete, the new four-lane roadway will provide crucial east-west connectivity, and allow for an expansion to six lanes in the future without having to purchase additional right-of-way; and

 

WHEREAS, due to the stimulus dollars Sam Wellborn and Dana Lemon helped secure, the SPLOST funds allocated for this project were freed to be shifted to other projects on the transportation list, stretching those SPLOST dollars even further, a significant accomplishment in this difficult economic environment.

 

††††††††††† NOW, THEREFORE, BE IT PROCLAIMED that the Henry County Board of Commissioners expresses its sincerest appreciation to Sam Wellborn and Dana Lemon for their hard work and dedication to the people of their districts and for their steadfast diligence in securing full funding for one of Henry Countyís most criticalóand most costlyótransportation projects.

Acceptance of a grant from the U. S. Department of Energy

††††††††††† Michael Sabine, Assistant County Manager presented the agenda item to the Board.Henry County has been awarded $751,100 in Energy Efficiency and Conservation Block Grant (EECBG) funds by the U. S. Department of Energy.There is no local match required.The funds can be used to retrofit and improve the energy efficiency of existing county facilities such as lighting systems, outdated HVAC systems, etc.10% of the grant is reserved for administration and 90% is for actual projects.

††††††††††† Commissioner Stamey made the motion to accept the grant; Commissioner Bowman seconded.The motion carried 5-0-0 approving the following resolution:

††††††††††† WHEREAS, the Board of Commissioners is the custodian of the county facilities and the county treasury of Henry County; and

††††††††††† WHEREAS, Henry County has been awarded $751,100 in funds under the Energy Efficiency and Conservation Block Grant(EECBG) Program administered by the U. S. Department of energy; and

††††††††††† WHEREAS, there is no local match required for these grant funds; and

††††††††††† WHEREAS, the Board of Commissioners desires to accept these funds to retrofit and improve the energy efficiency of various county facilities.

††††††††††† NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HENRY COUNTY that the Board hereby accepts EECBG funds in the amount of $751,100.The Chairman is hereby authorized to execute all documentationrequired to accept and process these funds.

 

Auction dates and to declare certain county property surplus and to appoint a county auctioneer

†††††††††† Michael Sabine, Assistant County Manager presented the agenda item to the Board.County Staff recommended the date of November 7, 2009 as the auction date.The request is for approval of that date and the list of property given to the Board be declared as surplus property and that the Board appoint Metro Auction as the auctioneer to conduct the sales.Any items not disposed of at the on-site auction can be disposed of by means of sealed bids or GovDeals.

††††††††††† Commissioner Holder stated he would abstain from the vote and he has no ownership nor had any ownership in Metro Auction since 1992.

††††††††††† Commissioner Bowman made the motion to approve the auction date, declare certain county property as surplus and appoint Metro Auction as the auctioneer; Commissioner Stamey seconded.The motion carried 4-0-1 with Commissioners Jeffares, Basler, Stamey and Bowman voting in favor and Commissioner Holder abstained.The following resolution was approved:

††††††††††† WHEREAS, the Board of Commissioners is the custodian of the assets owned by county government; and

††††††††††† WHEREAS, the Board has been advised that certain county assets no longer have a serviceable function with county government operations and county staff recommends their disposal by means of county auction; and

††††††††††† WHEREAS, the Board has been further advised that certain seized and forfeited assets require timely disposal as well; and

††††††††††† WHEREAS, the Board desires to appoint a qualified professional auctioneer to handle disposal of said assets at no cost or financial obligation to Henry County.

††††††††††† NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HENRY COUNTY that: 1) the Board hereby approves and hereby resolves that Saturday, November 7, 2009 shall be established as the county auction date for calendar year 2009; and 2) the Board hereby declares the attached schedule of county property (Attachment A) as surplus items eligible for disposal;

††††††††††† BE IT FURTHER RESOLVED, that the Board hereby appoints Metro Auction of Henry County as its agent (county auctioneer) to conduct the November 7, 2009 auction sale; this appointment shall be without cost or financial obligation to Henry County.The sole remuneration of the appointed county auctioneer shall be any buyerís premium arranged between successful bidder(s) and the appointed auctioneer.Surplus property not disposed by means of auction shall be disposed by means of sealed bid and/or use of Association County Commissioners of Georgia (ACCG) master agreement with GovDeals (govdeals.com).

Intergovernmental Agreement with the Henry County Governmental Services Authority

††††††††††† Michael Sabine, Assistant County Manager presented the agenda item to the Board.This is a companion measure to the action taken by the Henry County Governmental Services Authority regarding certain administrative and other activities with respect to the Neighborhood Stabilization Program and the administration and operations of the Neighborhood Stabilization Program in Henry County.

††††††††††† Commissioner Basler made the motion to approve the Intergovernmental Agreement; Commissioner Holder seconded.The motion carried 5-0-0.

Grant from the Council of Juvenile Court Judges of Georgia

††††††††††† Sandra Reagan, Director of Life Management Solutions presented the agenda item to the Board.Henry County received a grant in the amount of $7,500 from the Council of Juvenile Court Judges of Georgia.The funds are used for psychological evaluations of juvenile offenders only.Henry County has been receiving these funds for the past eleven years.There are no matching funds required.

††††††††††† Commissioner Holder made the motion to accept the grant funds; Commissioner Stamey seconded.The motion carried 5-0-0 approving the following resolution:

††††††††††† WHEREAS, Henry County Life Management solutions provides through the Council of Juvenile Court Judges of Georgia, grant funds to pay for psychological evaluations to juvenile offenders; and

††††††††††† WHEREAS, the evaluations are provided through contract services; and

††††††††††† WHEREAS, the Council of Juvenile Court Judges of Georgia awarded Henry County $7,500.00 grant award for the purchase of services; and

††††††††††† WHEREAS, there are no matching funds required for this grant

††††††††††† NOW THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners authorizes the acceptance of the Council of Juvenile Court Judges of Georgia grant award and authorizes the Chairman to sign grant contracts and approves budget amendment.

Fee increase for engineering services

††††††††††† Terry McMickle, Public Works Division Director presented the agenda item to the Board.The request is for approval of a fee increase for engineering services associated with the design plans for the SR 138 and Hemphill Road intersection.During the preliminary plan process SR 138 was found to have a substandard vertical curve and the super elevation was substandard.In order to submit the plans to the Georgia Department of Transportation (GDOT) the road would have to meet certain design standards.In an attempt to retain the existing pavement along SR 138, reduce the amount of super elevation to be added along SR 138, as well as reduce the associated consequence to the Hemphill Road profile, a design exception and speed reduction request were sought separately through GDOT.Given the amount of time that seeking the exception would require in conjunction with the expected denial by GDOT, staff thought the cost benefit of submitting the design exception outweighed the need to expedite the project based on improving SR 138 per the 2004 edition of AASHTO for a design speed of 55 mph.Additionally, National Polluted Discharge Elimination System (NPDES) instituted new requirements that will cause changes to the erosion and sediment control plans.The total cost to do the design and for the erosion control item is $37,432.Funding is available within the Henry County Department of Transportationís project budget.

††††††††††† Commissioner Bowman made the motion to approve the request; Commissioner Basler seconded.The motion carried 5-0-0 approving the following resolution:

††††††††††† WHEREAS, URS Corporation is the engineering consultant for production of construction plans for improvements to the SR 138/Hemphill Road/W. Hemphill Road Intersection; and

††††††††††† WHEREAS, SR 138 has substandard vertical geometry as well as insufficient existing super elevation in the horizontal curvature to meet the minimum AASHTO standards for 55 mph.Options of seeking a design exception and speed reduction request were each explored but obtaining a favorable answer for either one is unlikely and would cause further delay; and

††††††††††† WHEREAS, staff is recommending that the project proceed with the parameters that all the minimum standards be met for improving SR138 to meet AASHTO standards for a 55 mph design speed.Additionally, NPDES has instituted new requirements concerning the erosion and sediment control plans; and

††††††††††† WHEREAS, the request for additional fee for services beyond the original contract amount causes for an increase of $37,432.00 to the current contract amount of $62,500.00, generating a total contract amount of $99,932.00; and

††††††††††† WHEREAS, there are sufficient funds remaining (approximately $135,000) in the project budget which provides the necessary funding to cover this requested fee increase.

††††††††††† THEREFORE, BE IT NOW RESOLVED, that the Henry County Board of Commissioners grants the approval for the increase to the project budget.This Change Order Request represents an increase total bid amount of $37,432.00.The Chairman is hereby authorized to execute all appropriate documentation to accomplish this Change Order Request.

Designate Temporary State Routes

††††††††††† Terry McMickle, Public Works Division Director presented the agenda item to the Board.Georgia Department of Transportation is currently in the preconstruction phase of the project for the realignment of SR 155 from south of Moseley Road to north of Reagan Road.To accommodate this project it is necessary to have the affected road segments designated as temporary state routes due to the requirement that federal funds may only be used on state routes.The county roadways become temporary state routes and at the end of the project they are given back to the county to be maintained.

††††††††††† Commissioner Basler made the motion to designate certain roadways as temporary state routes; Commissioner Bowman seconded.The motion carried 5-0-0 approving the following resolution:

††††††††††† WHEREAS, the Georgia Department of Transportation is in the preconstruction phase of a project for the realignment of State Route 155 from south of Moseley Road to north of Reagan Road and Ford Drive; and

††††††††††† WHEREAS, the project includes intersection improvements for the intersecting county roadways with State Route 155 within the limits for the project; and

††††††††††† WHEREAS, in order for federal funds to be used on a roadway project all affected roadway segments are to be state routes; and

††††††††††† WHEREAS, in order for the segments to become temporary state routes the Georgia Department of Transportationís Local State Route Acceptance Resolution/Order of the Commissioner (form 3402) and Contracts for Maintenance of Highways (form 3402M) require execution by Henry County; and

††††††††††† WHEREAS, by execution of the documents Henry County shall be responsible for the maintenance of Reagan Road while it is being improved and upon completion of construction activities, shall accept ownership, maintenance, and utility accommodation of the roadway segments, including the old section of State Route 155 that is to remain open as a public road when removed from the State Highway System.

††††††††††† NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County grants the approval of the request for designation of temporary state routes as stated in the Georgia Department of Transportationís documents and exhibits.The Chairman is hereby authorized to execute the Georgia Department of Transportationís Local State Route Acceptance Resolution/Order of the Commissioner (form 3402) and Contract for Maintenance of Highways (form 3402M).

Bid to purchase replacement milling teeth for the Roadtec milling machine

Terry McMickle, Public Works Division Director presented the agenda item to the Board.The milling machine millís out asphalt so patching can be done prior to resurfacing.In the process of milling, the teeth are worn down and must be replaced periodically.Bids were received from four vendors.Yancey Brothers was the lowest bidder with a bid amount of $10,071.00.

Commissioner Stamey made the motion to award the bid to Yancey Brothers; Commissioner Jeffares seconded.The motion carried 5-0-0 approving the following resolution:

WHEREAS, bids (WB-10-018-1) were solicited for the purchase of replacement milling teeth for the RoadTec milling machine (model RX-50B) owned by the Henry County Department of Transportation; and,

††††††††††† WHEREAS, four (4) vendors submitted bids for this purchase, as indicated on the attached bid tab; and,

††††††††††† WHEREAS, funds are available in the Department of Transportation budget to complete this purchase; and,

††††††††††† WHEREAS, Yancey Bros has submitted the lowest and most responsive bid for the purchase of replacement teeth for the milling machine; departmental personnel recommend award to Yancey Bros.

††††††††††† NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number WB-10-018-1 to Yancey Bros in the total amount of $10,071.00 for the purchase of 2,700 replacement teeth for the Countyís RoadTec milling machine.The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

Bid for the widening and paving of Hudson Bridge Road

††††††††††† Roque Romero, Interim Transportation Project Director presented the agenda item to the Board.Hudson Bridge Road is a designated SPLOST III Transportation project.The project consists of widening Hudson Bridge Road from two lanes to four lanes between Jodeco Road and Interstate 75.Sealed bids were solicited and six sealed bids were received and reviewed.Staff recommended the low bidder, G. P.ís Enterprises, Inc., in the amount of $3,054,651.59.Funding for this project is available in the project budget.

††††††††††† Commissioner Holder asked if G. P.ís Enterprises, Inc. had done any work in Henry County.Mr. Romero stated not that he was aware of.

††††††††††† Chairman Mathis asked for the actual amount that was allocated in SPLOST III for this project.Mr. Romero stated approximately $5.3 million.Chairman Mathis stated this was another project that came in under budget.

††††††††††† Commissioner Jeffares made the motion to award the bid to G. P.ís Enterprises, Inc.; Commissioner Bowman seconded.The motion carried 5-0-0 approving the following resolution:

††††††††††† WHEREAS, Hudson Bridge Road is a SPLOST III Transportation project; and

††††††††††† WHEREAS, sealed bids were solicited for the construction of the widening and paving of Hudson Bridge Road; and

††††††††††† WHEREAS, six (6) sealed bids were received and reviewed; and

††††††††††† WHEREAS, funding for this project is available in the project budget; and

††††††††††† WHEREAS, SPLOST recommends the low bidder, G. P.ís Enterprises, Inc. in the amount of $3,054,651.59

††††††††††† NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners awards Bid Number SB-10-09-092409-1 to G. Pís Enterprises, Inc. for the construction of the widening and paving of Hudson Bridge Road in the amount of $3,054,651.59.The Chairman is hereby authorized to sign all necessary documents for this project.All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

Bid for the widening and paving of Simpson Mill Road

††††††††††† Roque Romero, Interim Transportation Project Director presented the agenda item to the Board.Simpson Mill Road is a designated SPLOST III Transportation project.Simpson Mill Road is located between Hampton-Locust Grove Road and SR 20.The project consists of widening and paving the dirt section of the road which is approximately one mile.Sealed bids were solicited and ten (10) bids were received and reviewed.Staff recommended the low bidder, Cummings Site Development, Inc. in the amount of $1,095,327.70.Funding for this project is available in the project budget.

††††††††††† Chairman Mathis asked for the actual amount that was allocated in SPLOST III for this project.Mr. Romero stated the budget was $1.8 million.

††††††††††† Commissioner Holder commented that the $1,095,327.70 is the construction cost only.The right-of-way, and utility relocation cost are not included.Mr. Romero stated there was a savings in the amount of $191,000 for this project.

††††††††††† Commissioner Jeffares made the motion to approve the bid award; Commissioner Stamey seconded.The motion carried 5-0-0 approving the following resolution:

WHEREAS, Simpson Mill Road is a SPLOST III Transportation project; and

††††††††††† WHEREAS, sealed bids were solicited for the construction of the widening and paving of Simpson Mill Road; and

††††††††††† WHEREAS, ten (10) sealed bids were received and reviewed; and

††††††††††† WHEREAS, funding for this project is available in the project budget; and

††††††††††† WHEREAS, SPLOST recommends the low bidder, Cummings Site Development, Inc. in the amount of $1,095,327.70

††††††††††† NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners awards Bid Number SB-10-08-092209-1 to Cummings Site Development, Inc. for the construction of and the widening and paving of Simpson Mill Road in the amount of $1,095,327.70.The Chairman is hereby authorized to sign all necessary documents for this project.All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

Recommending to GDOT award of a bid for the intersection improvement of SR 81 @ Keys Ferry Road

††††††††††† Roque Romero, Interim Transportation Project Director presented the agenda item to the Board.SR 81 at Keys Ferry Road is a designated SPLOST III Transportation Project.The project is the second American Recovery and Reinvestment Act stimulus project let by Henry County SPLOST.Sealed bids were solicited for the intersection improvement.Nine (9) bids were received and reviewed.Staff recommended the low bid proposal of Pittman Construction Company in the amount of $536,929.19.If approved, staff will transmit this recommendation to the Georgia Department of Transportation (GDOT).This is the first of three steps in order to begin construction of this project.Once GDOT approves the low bidder, the next step is a construction contract between GDOT and Henry County.Once the construction contract is signed the final step would be to award the bid for construction.Funding for this project is federal stimulus funds.

††††††††††† Commissioner Holder asked for the actual cost for the intersection improvement including right-of-way and utility relocations.Mr. Romero stated right-of-way was acquired under the SPLOST II program.$1.8 million was designated in the SPLOST III program for construction and utilities.There will be approximately $1.3 million saved in the SPLOST III program.

††††††††††† Commissioner Stamey stated that Bethany and SR 81 will follow this project.Mr. Romero stated that was correct.State Aid funding is also available for this project in the amount of $255,000.00 with the estimated cost of the project is approximately $2 million.

††††††††††† Commissioner Stamey stated that with SPLOST III revenue and stimulus funds there are approximately fifteen (15) transportation projects with an approximate construction cost of $46 million.

Commissioner Holder made the motion to recommend award of the bid to GDOT; Commissioner Stamey seconded.The motion carried 5-0-0 approving the following resolution:

††††††††††† WHEREAS, SR 81 @ Keys Ferry Road is a SPLOST III Transportation project; and

††††††††††† WHEREAS, sealed bids were solicited for the construction; and

††††††††††† WHEREAS, nine (9) sealed bids were received and reviewed; and

††††††††††† WHEREAS, funding for this project is available in the project amount with reimbursements:American Recovery and Reinvestment Act (ARRA) $536,929.19; and

††††††††††† WHEREAS, SPLOST recommends the low bidder, Pittman Construction Company in the amount of $536,929.19

††††††††††† NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners recommends the bid proposal of a construction bid to Pittman Construction Company for construction of the intersection improvement of SR 81 @ Keys Ferry Road and authorizes staff to transmit such recommendation to Georgia Department of Transportation.The Chairman is hereby authorized to sign all necessary documents for this project.All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

Bid award to purchase equipment for the Stormwater Department

††††††††††† Jim Lubbering, Building and Development Services Division Director and Erik Lombard, Stormwater Director presented the agenda item to the Board.The request is for authorization to purchase one Ditch Witch, model XT1600 mini excavator in the amount of $77,599.00.One bid was received from Ditch Witch of Georgia.

††††††††††† Commissioner Holder stated only one vendor responded and it is hard to believe that there arenít more vendors that carry this product.Mr. Lubbering stated there is other equipment out there.The Department had anticipated the price and was not surprised when the price came in at $77,599.00.Purchasing would not allow the bid to be written so specific that only one company could bid for it.It may have been more specific than what the Board would have liked.

††††††††††† Commissioner Holder asked if the proposal went out to other vendors.Mr. Lombard stated it was his understanding that the bid went out to all the normal vendors and is not sure of the details but for some reason no one else wanted to bid on the particular specifications.

††††††††††† Commissioner Holder asked if there was an immediate need for this equipment.Mr. Lubbering stated no, it just increases the departmentís productivity.

††††††††††† Commissioner Holder made the motion to reject all bids and re-bid the equipment; Commissioner Bowman seconded.The motion carried 5-0-0 approving the following resolution:

††††††††††† WHEREAS, sealed bids (SB-10-05-072809-1) were solicited for the purchase of one (1) each Excavator-Tool Carrier for the Stormwater Department; and

††††††††††† WHEREAS, one (1) vendor submitted a bid for this purchase; and

††††††††††† NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County rejects bid number SB-10-05-072809-1 to Ditch Witch of Georgia in the total amount of $77,599.00 for the purchase of one (1) each Ditch Witch model XT-1600 Excavator-Tool Carrier.

Authorization to expend funds from the Asset Forfeiture and Seized Funds Account

†††††††††† Lt. Kevin Conner, Police Department presented the agenda item to the Board.The request is for authorization to expend approximately $27,077.00 from the Asset Forfeiture and Seized Fund Account to build and improve the building and site at 347 Phillips Drive.The Criminal Investigations Division originally requested authorization to expend approximately $82, 923.00 from the asset forfeiture account for the purpose of a metal building and site improvements at 347 Phillips Drive.The additional 27,077.00 will pay for due diligence plans and development requirements pursuant to the recently implemented due diligence protocol as well as paving and heating per inclusion in the project.The Criminal Investigations Division is currently renting necessary office and warehouse space in Henry County for $4,090.00 per month.The cost of renting the space for a year is approximately $49,080.00.The Police Department has occupied the space since January 2004 and still maintains an impound lot at 347 Phillips Drive.Over a two year period, the Police Department will save the county money by building and improving the site and relinquishing the office and warehouse space that is currently rented.The total project cost including the proposed resolution is approximately $110,000.00.

††††††††††† Commissioner Holder made the motion to authorize the expenditure for building and site improvements at 347 Phillips Drive from the seized funds; Commissioner Bowman seconded.The motion carried 5-0-0 approving the following resolution:

††††††††††† WHEREAS, Henry County Police Department currently rents office and warehouse space for approximately $4,080.00 a month.The cost per year is approximately $49,080.00. The department has office spaces located at the impound lot at 347 Phillips Drive, McDonough, Georgia; and

††††††††††† WHEREAS, the department requests to build a metal building for storage of certain vehicles and make improvements to the existing building and building site; and

††††††††††† WHEREAS, the department will save the county funds by relinquishing the rental spaces and building and improving existing county property; and

††††††††††† WHEREAS, the building and improvements will cost a total of $110,000.00.Asset forfeiture and Seized funds will be used to fund the project.

††††††††††† NOW, THEREFORE, BE IT RESOLVED by the HENRY COUNTY BOARD OF COMMISSIONERS hereby authorized the use of $27,077.00 from the Asset Forfeiture and Seized Funds to fund building and site improvements at 347 Phillips Drive, McDonough, Georgia, in the tandem with the previously approved construction of the metal building.Accordingly, the total not to exceed authorized expenditure shall be $110,000.00.

Phase 1 Environmental Site Study and approval of a Lube Shop

††††††††††† David Williamson, Transit Director presented the agenda item to the Board.The request is for approval of a contract for professional services with J J & G consulting for a Phase 1 Environmental assessment in the amount of $45,000.The purpose of the assessment is to meet the Federal Transit Administrationís (FTA) requirements for construction projects.The construction project is a lube shop that will be utilized by the Transit Department.The actual physical site is beside the current Fleet Department.

††††††††††† Commissioner Stamey made the motion to approve the request; Commissioner Jeffares seconded.The motion carried 5-0-0 approving the following resolution:

††††††††††† WHEREAS, Henry County has the need for a Phase 1 Environmental Site Assessment completed for the construction of a Lube Shop for the Transit Department; and

††††††††††† WHEREAS, Jordan, Jones and Goulding has submitted an agreement for professional advice and consulting services related to the completion of a Phase 1 Environmental Site Assessment in the amount of $4,500.00

††††††††††† NOW, THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners agrees to contract with Jordan, Jones and Goulding for a Phase 1 Environmental Site Assessment in the amount of $4,500.00 and authorizes the Chairman to sign and approve all related budget transfers and documents for the successful completion of the assessment.

Approval of the minutes

††††††††††† Commissioner Holder made the motion to approve the August 18th, 31st and September 1st minutes; Commissioner Stamey seconded.The motion carried 5-0-0.

County Manager Comments

††††††††††† There were no comments.

County Attorney Comments

††††††††††† There were no comments.

Public Comments

††††††††††† There were no comments.

Upcoming Meetings:

1.      Thursday, October 8th at 3:00 p.m. a Called Meeting for Executive Session purposes followed by a meeting with the Board of Education at 5:30 p.m.Both meetings will be held at the Henry County Administration Building located at 140 Henry Parkway, McDonough, GA

2.      Monday, October 19th at 9:00 a.m. and Tuesday, October 20th at 6:30 p.m. are Regular Board Meetings

 

Executive Session

Commissioner Stamey made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by LaTonya Wiley, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Bowman seconded.The motion carried 5-0-0.

(Executive Session was held.)

Commissioner Holder made the motion to reconvene into Public Session; Commissioner Stamey seconded.The motion carried 5-0-0.

Commissioner Stamey made the motion to approve the affidavit and resolution pertaining to Executive Session; Commissioner Jeffares seconded.The motion carried 5-0-0.

Commissioner Bowman made the motion to amend the agenda out of public necessity and to approve a resolution denying Ranford Roper petition for review of decision of the County Manager upholding Mr. Roperís termination of employment from Henry County; Commissioner Jeffares seconded.The motion carried 5-0-0.

Commissioner Bowman made the motion to adjourn; Commissioner Stamey seconded.The motion carried 5-0-0.

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Elizabeth ďBJĒ Mathis, Chairman

 

Shay Mathis, County Clerk