STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Governmental Services Authority held a Called Public Meeting at 8:30 a.m. on Tuesday, October 6, 2009, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

                        Elizabeth “BJ” Mathis, Chairman,

Reid A. Bowman, Vice-Chairman, District IV Commissioner

Warren E. Holder, District I Commissioner

Rick Jeffares, District II Commissioner

            Randy Stamey, District III Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; Phyllis Shrader, Interim County Manager; Michael Sabine, Assistant County Manager;  and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.) 

            Chairman Mathis called the meeting to order and called for an acceptance of the agenda.  Commissioner Stamey made the motion to approve the agenda; Commissioner Jeffares seconded.  The motion carried 5-0-0.

Election of Officers for the Henry County Governmental Services Authority

            Commissioner Holder made the motion to appoint Elizabeth “BJ” Mathis as the Chairperson; Commissioner Stamey seconded.  The motion carried 5-0-0.

            Commissioner Basler made the motion to appoint Reid Bowman as the Vice-Chairperson; Commissioner Stamey seconded.  The motion carried 5-0-0.

            Commissioner Stamey made the motion to appoint Mike Bush as the treasurer; Commissioner Bowman seconded.  The motion carried 5-0-0.

            Commissioner Jeffares made the motion to appoint Shay Mathis as the secretary; Commissioner Holder seconded.  The motion carried 5-0-0.

            Commissioner Holder made the motion to appoint Michael Sabine as the Executive Director; Commissioner Stamey seconded.  The motion carried 5-0-0.

Adoption of the By-Laws

            Commissioner Jeffares made the motion to adopt the By-Laws of the Henry County Governmental Services Authority; Commissioner Stamey seconded.  The motion carried 5-0-0.

Intergovernmental Agreement with Henry County, Georgia regarding property acquired for the Neighborhood Stabilization Program

            Michael Sabine, Assistant County Manager presented the agenda item to the Board.  The agreement will allow the Governmental Services Authority to acquire, hold and dispose of property for the Neighborhood Stabilization Program (NSP) consistent with the Authority’s ability to purchase, hold and convey property as established by the enabling legislation that created the Governmental Services Authority.  The agreement formalizes that relationship so the NSP can have documentation of what the official role of the Governmental Services Authority shall be. 

            Commissioner Stamey asked when the property is acquired, who will take ownership of the property.  Mr. Sabine stated the property would take ownership under the Henry County Governmental Services Authority.  Commissioner Stamey asked who would have power of attorney to close on the property. Mr. Sabine stated he believed that would need to be designated at an appropriate time and that would be the pleasure of the Board.  Normally, we would have a closing attorney and if we want to have power of attorney invested in that closing attorney, we could work through the County Attorney’s office to establish that in a manner that is suitable to the Board.  Commissioner Stamey stated he could agree with that but someone would need to review the HUD’s prior to closing to make sure the fees are inline and what the present value would be.

            Latonya Wiley, County Attorney stated in the by-laws that were just adopted the Chairperson will sign all official documents or someone can be designated at a future date.  With the Executive Director and those duties could be spelled out to him and can be done at a later date.  Commissioner Stamey asked if the Chairperson and the Vice-Chairperson could be authorized to have the power of attorney.  Ms. Wiley stated yes.

            Ms. Wiley further stated the by-laws were drafted that upon proper authorization of the Board, the Chairperson and Vice-Chairperson could execute the documents with the attestation of the Secretary.  In respect to closing, the by-laws could be amended or Mr. Sabine could come up with a process in consultation of the Closing Attorney and bring that back to the Board to try an expedite the process and maybe bring the documents back for ratification.

            Mr. Sabine stated that one issue that may arise is that Asset Managers would be requesting acquisition of property.  Having authority invested in the Chairperson and Vice-Chairperson to coordinate that so that the acquisition don’t lap. 

            Chairman Mathis asked if this needed to be addressed so that the Asset Managers could begin to acquire property.  Mr. Sabine stated they have authority to acquire property they just didn’t have the authority to access the discounts and only had limited relief from the flipping rule.  The sooner it is adopted the more efficient the program will be.  By being able to implement this, there are certain properties from the date of the adoption forward can be acquired at a 50% discount that are only available to the Grantee which is the Board under contract with the Governmental Services Authority.  There is a standard 10% discount/rebate but also on the HUD properties in particular, as an NSP grantee; we can directly purchase them through the Governmental Services Authority at 50%.

            Ms. Wiley suggested amending the Intergovernmental Agreement to add “Designation of the Chairperson and Vice-Chairperson to execute all documentation related to acquisition of properties pursuant to this Intergovernmental Agreement”. 

            Chairman Mathis suggested the Board adopt the Intergovernmental Agreement with the addition and amend the By-Laws.  Ms. Wiley stated the By-Laws would not need to be amended.

            Commissioner Jeffares made the motion to approve the Intergovernmental Agreement; Commissioner Stamey seconded.  The motion carried 5-0-0.

Adjournment

            Commissioner Stamey made the motion to adjourn the meeting; Commissioner Bowman seconded. The motion carried 5-0-0.

                                                                        Elizabeth “BJ” Mathis, Chairman

 

Shay Mathis, Secretary