The Henry County
Board of Commissioners held a Regular Public Workshop Meeting at 9:00 a.m. on
Monday, October 5, 2009, in the Community Room,
Reid A. Bowman, Vice-Chairman, District IV Commissioner
Warren E. Holder, District I Commissioner
Rick Jeffares, District II Commissioner
Randy Stamey, District III Commissioner
Johnny B. Basler, District V Commissioner
Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; Michael Sabine, Assistant County Manager; Mike Bush, Finance Director; Terry McMickle, Public Works Division Director; Michael Harris, Planning & Zoning Services Division Director; and others.
(NOTE: Audio of this
meeting is available with the
Chairman Mathis called the
meeting to order and called for an acceptance of the agenda. Commissioner Jeffares made the motion to approve the agenda;
George Espada addressed the Board regarding Immigrations and a
Mr. Espada stated he wanted to
brief the Board on an assignment to gather information on an immigration
project known as 287G which is being managed by Cobb and
Mathis stated for clarification that the Board of Commissioners would not be
the Board that will determine if the County moves forward on anything
pertaining to the immigration initiative.
There have been conversations with Sheriff
Alexander, Lose & Associates presented the agenda item to the Board. Mr. Alexander stated their task was to come
up with a passive recreation plan for the property that respected and preserved
larger portions of the battlefield but would provide citizens of the county
passive recreation opportunities. The
program features came from the members of the Steering Committee, the
Commissioners, and Staff. Some of the
features are the Historic Battlefield, Trail Network (a series of trails), Open
Play Lawn, Amphitheater, Bandstand, Playground,
Chairman Mathis stated the question could be asked, why a master park plan. One thing about having a master park plan is it gives the opportunity to apply for grants.
GDOT’s GATEway Grant
Harris, Planning & Zoning Services Division Director and Cheri
Hobson-Matthews, Transportation Director presented the agenda item to the
Board. GATE is an acronym for Georgia
Transportation Enhancement. The GATEway
Grant is offered by the Georgia Department of Transportation. The GATEway Grants assist communities in
their efforts to beautify roadsides along state routes. The maximum per
jurisdiction is $50,000. The funds are
from the fees collected from the outdoor advertisement signs along the
Interstate. Staff is looking at these
funds to supplement the current
Safe Routes to School Program
Michael Harris, Planning & Zoning Services Division Director and Cheri Hobson-Matthews, Transportation Director presented the agenda item to the Board. Approximately two years ago there was a joint meeting with the Board of Education the opportunity to apply for funding for the Safe Routes to School Program was discussed. Since that meeting, various jurisdictions were awarded Safe Routes to School funding. In light of that, the School Board made a determination that the buses would no longer pick up students within a one mile radius.
There have been discussions with the School Superintendent regarding potentials for the Board of Education to apply for the funds. There are no matching funds required. The Georgia Department of Transportation has a consultant that will help the Board of Education do a safe route’s to school plan. There is also a consultant to actually do the entire process for installing and constructing sidewalks as well as preparing all of the preliminary engineering. Staff would like to know the direction or the next steps regarding collaboration with the Board of Education. In the event that Henry County Board of Education is selected to receive funding, there would be some type of contractual agreement for future maintenance of the sidewalks.
It was requested that this item be discussed at the joint Board of Commissioners and the Board of Education meeting on October 8, 2009. Ms. Hobson-Matthews stated there will be a call for projects in the Spring of 2010. The funding for the program is based on congressional districts.
Chairman Mathis stated that some sidewalks could’ve been installed had there been applications the first time around. Mr. Harris stated the program talks about five key points. The points talk about education, encouragement, and enforcement that typically are handled by the Board of Education. The construction point is typically overseen by the county and that is where the maintenance agreement comes into place. There was no one from the Board of Education side to pick up the gavel and go with it. After recently speaking with them, they have expressed a tremendous amount of interest.
Ms. Hobson-Matthews stated Kimberly Borders is the consultant retained by the State to do the preliminary engineering. They will visit the sites and make sure they are conducive for sidewalks and/or crosswalks or signage. The funding can only be used for kindergarten through eighth grade schools. Mr. Harris stated the Board of Education has a list of schools where there is interest.
Chairman Mathis asked how much does it cost to construct sidewalks per foot. Terry McMickle, Public Works Division Director stated approximately $16 per foot. Ms. Hobson-Matthews stated the most we can receive is $500,000 for infrastructure and $10,000 for non-infrastructure.
This item will be discussed at the joint meeting with the Board of Education on Thursday, October 8th.
with ARC and the U.S. Geological Survey to participate in the collection of GIS
color imagery, high resolution LiD Data, and Hydro-Breaklines for 10 counties
Harris, Planning & Zoning Services Division Director and
Ms. Delk stated that if the county decides not to go with the LiDAR and hydro-breaklines and only do the imagery that would be a significant breakdown of approximately $68,000. There has been a financial commitment from the Henry County Water & Sewerage Authority (HCWSA) in the amount of $22,500 to assist in the cost of the data.
Mathis asked how much, of the cost, is an eligible reimbursement through the
Stormwater Department. Mr. Harris stated
they have spoken with Jim Lubbering, Director of Building and Development
Services as well as Mike Bush, Finance Director to identify that this is a
legitimate cost that can be reimbursed by stormwater. There has also been a verbal commitment from
the City of
Chairman Mathis suggested that staff contact the HCWSA to see if they would be willing to increase their contribution. Also if at the next meeting there could be a breakdown of the total cost for each governmental agency and what stormwater would be eligible to pay.
Commissioner Bowman asked who would be the stackholders for this service. Ms. Delk stated as far as the imagery, Stockbridge, McDonough, and Locust Grove uses it exclusively as well as all the county departments.
Chairman Mathis asked that staff review the cost if we do this without the other counties. Ms. Delk stated the cost would be significantly greater. The reason the cost is reduced is because this is a project that the USGS is going to do regardless of the participation. The USGS partnered with ARC to do a cost share with the counties to get this information at a reduced cost. It’s not known if this opportunity will be available in the future.
New Signage for all zoning requests
Gibson, Director of Planning & Zoning presented the agenda items to the
Board. Throughout the Unified Land
Development Code (ULDC) process as well as the numerous public hearings over
the last fewer years there has been some negative comments regarding the
current zoning. Currently a yellow sign
is used for all zoning requests with the zoning information handwritten on the
sign by staff. Staff proposed a new blue
sign with black letters that will include a rocker located on the top of the
sign which will state the zoning action and staff will no longer be required to
write request on the signs. The cost for
the signs would be approximately $24.69 per sign including the rockers, signage
and the frame; it does not include the lettering. The City of
One of the requirements in the ULDC is to notify adjacent landowners of proposed rezoning request. A postcard will be mailed to adjacent landowners indicating the request and asking them to notify the Planning & Zoning Department for questions and information.
Commissioner Bowman stated the blue sign is hard to read. The information does not stand out enough to be read passing by. Chairman Mathis asked if staff had tried white lettering. Mr. Harris stated staff did some visual testing. The blue sign with the white lettering was much better, more visible.
Purchase of a 30+ passenger AA bus for the Transit Department
Williamson, Transit Director and Angie Bailey, Social Services Division
Director presented the agenda item to the Board. The Board approved a project list and grant
to accept $400,800.00 from the Federal Transit Administration. One of the projects identified was to
purchase a 30+ passenger bus capable of accommodating wheelchair passengers
with an estimated cost of $200,000.00 with a local match in the amount of $40,000.00. Currently there are buses of this size
available on the State of
The Board indicated that staff could move forward with the purchase of the bus.
Phase 1 Environmental Site Study and Lube Shop
David Williamson, Transit Director and Angie Bailey, Social Services Division Director presented the agenda item to the Board. The Board approved a project list and grant to accept $427,674.00 in stimulus/ARRA funds from the Federal Transit Administration (FTA). All ARRA projects are 100% reimbursable from the FTA and there is no local match required.
of the projects identified was a lube shop for the Transit Department at an
estimated cost of $120,000.00. An
environmental study must be completed and approved before construction is
approved. JJ & G, who has previous FTA
environmental experience, has submitted a proposal in the amount of $4,500.00
to complete the required survey. The
cost of the study is not reimbursable.
FTA must be notified by October 9th that we will be moving
forward with the project. If the
proposal is not approved the $120,000 will roll back into the
A portion of the estimated cost is to also equip the shop. There are also additional funds, approximately $35,000 that can be used for preventative maintenance.
The Board indicated that staff could move forward with this project.
Funding for DOT projects
Terry McMickle, Public Works Division Director presented the agenda item to the Board. There are a number of projects that need funding in each Commissioners district. A budget review was done on 2003-2004 Fund Balance projects and Lease Purchase money designated for DOT projects. There are funds available on these projects that could be moved to projects that have developed into higher priorities. The following list of projects is either completed, no longer active or not a current priority:
District Project Balance
District III & IV Jodeco/Peach Intersection $ 65,591
Staff would like to meet with each Commissioner that would consider transferring these funds. A recommendation of projects will be provided to each Commissioner.
Request by Lake Spivey Community, Inc. to place signage in the right-of-way
McMickle, Public Works Division Director presented the agenda item to the
Board. There was a call regarding a
“sign topper” on top of street signs.
Staff was instructed to remove the signs on top of the street
signs. Federal Standards for Signs
restricts any type of additional signs on street signs and STOP signs. There was a meeting with the Lake Spivey
Community representatives to discuss and get an understanding of what they were
trying to accomplish by installing the sign toppers. They were trying to do something that would
promote their community. They have
approached the Postal Service and now have
Commissioner Jeffares stated that
Commissioner Holder stated there are no defined boundaries therefore making this a hard decision. Commissioner Holder asked if the community was attempting to become incorporated as a City. Mr. McMickle stated they just incorporated their name.
Mr. McMickle stated he would like to remove the remaining signs and try to assist the community with their goal. Mr. McMickle stated he would work with Planning and Zoning Services also.
McMickle updated the Board regarding helping
Mike Bush, Finance Director presented the agenda item to the Board. The first discussion was regarding the actual revenues for September, 2009 and the 2010 budget for the Police Department, Fire Department, Emergency Services, Sheriff/Jail, Community Service, Coroner, Code Enforcement and Animal Control.
County Manager Comments
There were no comments.
There were no comments.
1. Tomorrow, October 6th at 8:30 a.m. a meeting of the Governmental Services Authority and a Regular Board Meeting at 9:00 a.m.
October 8th at 5:30 p.m. a meeting with the Board of Education. The meeting will be held at the
3. Monday, October 19th at 9:00 a.m. and Tuesday, October 20th at 6:30 p.m. are Regular Board Meetings
Commissioner Basler made the motion to adjourn into Executive
Session in accordance with the provisions of O.C.G.A. 50-14-3, and other
applicable laws, and pursuant to advice by LaTonya Wiley, the
Commissioner Stamey made the motion to reconvene into Public Session; Commissioner Jeffares seconded. The motion carried 5-0-0.
Commissioner Stamey made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Holder seconded. The motion carried 5-0-0.
Commissioner Jeffares made the motion to adjourn; Commissioner Holder seconded. The motion carried 5-0-0.