STATE OF GEORGIA

 

COUNTY OF HENRY

 

 

The Henry County Board of Commissioners held a Public Meeting at 9:00 a.m. on Monday, October 1, 2007, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.  Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

          Jason T. Harper, Chairman,

          Warren E. Holder, District I Commissioner

          Elizabeth (“B.J.”) Mathis, Vice-Chairman, District II Commissioner

          Randy Stamey, District III Commissioner

         

(Reid A. Bowman, District IV Commissioner and Johnny B. Basler, District V Commissioner were absent)

 

Also attending were Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; Rob Magnaghi, County Manager; Phyllis Shrader, Deputy County Manager; Terry McMickle, Public Works Division Director; Michael Sabine, Assistant County Manager; Mike Bush, Finance Director; Roy Clack, SPLOST/Capital Projects Director; Michael Harris, Planning & Zoning Services Division Director; and others.

 

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

Chairman Harper called the meeting to order and announce the following item would not be heard:

Resolution requesting approval to adopt the Joint Henry County/Cities Comprehensive Transportation Plan, Chapter XII

          Chairman Harper called for acceptance of the amended agenda.  Commissioner Mathis made the motion to approve; Commissioner Stamey seconded.  The motion carried unanimously.

BUILDING AND DEVELOPMENT SERVICES

Streetlight Districts

          Bert Foster, Planner II, presented the agenda item to the Board.  The residents and property owners of the following subdivisions have submitted petitions to the Department of Development Plan Review for the creation of streetlight districts and all requirements of the Ordinance have been met:

·        Sterling Pointe, 9 lights, 25 lots, Snapping Shoals EMC, District 3

·        Sycamore Ridge Estates, 9 lights, 15 lots, Central Georgia EMC, District 3

·        Laurel Creek at Eagles Brooke, Phase I, 14 lights, 50 lots, Central Georgia EMC, District 2

·        Hampton Place, Phase II, Unit II, 14 lights, 51 lots, Central Georgia EMC, District 2

·        Crown Ridge, Phase I, 14 lights, 32 lots, Snapping Shoals EMC, District 5

Commissioner Stamey made the motion to approve the request; Commissioner Mathis seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the owners of the following subdivisions have applied for the creation of streetlight districts:

 

·        Sterling Pointe, 9 lights, 25 lots, Snapping Shoals EMC, District 3

·        Sycamore Ridge Estates, 9 lights, 15 lots, Central Georgia EMC, District 3

·        Laurel Creek at Eagles Brooke, Phase I, 14 lights, 50 lots, Central Georgia EMC, District 2

·        Hampton Place, Phase II, Unit II, 14 lights, 51 lots, Central Georgia EMC, District 2

·        Crown Ridge, Phase I, 14 lights, 32 lots, Snapping Shoals EMC, District 5

 

WHEREAS, all County and State requirements for a public hearing have been met; and

 

WHEREAS, the Development Plan Review Staff for Henry County has reviewed the requests and submitted reports that are part of the public record; and

 

WHEREAS, the Development Plan Review Staff have reviewed and recommended approval of the requests; and

NOW, THEREFORE, BE IT RESOLVED THAT the Board of Commissioners of Henry County approves the requests for new streetlight districts.

SPLOST/CAPITAL PROJECTS

Bid award to erect an entrance canopy at the Government Annex

          Roy Clack, SPLOST/Capital Projects Director, presented the agenda item to the Board.

          Commissioner Holder made the motion to re-bid the project due to there only being one bid received; Commissioner Stamey seconded.  The motion carried unanimously.

 

PUBLIC WORKS

Change Order regarding the North Ola Road / SR 81 Project

          Terry McMickle, Public Works Division Director presented the agenda item to the Board.  The bid quantities estimated by the engineering consultant for asphalt leveling were insufficient to construct the road per the plans thereby resulting in an overrun of the asphalt quantities.  Also the residential driveways were paved from the edge of the roadway back to the right-of-way line on North Ola road and SR81 to assist in keeping gravel off of the roadway. The project, overall, remains within budget.  The request is for approval of the change order.

          Commissioner Stamey made the motion to approve the change order; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, Bruce Albea Contracting was awarded the bid on June 22, 2006 and has subsequently constructed the North Ola Road/SR 81 project; and

          WHEREAS, the bid quantities estimated by the engineering consultant for asphalt leveling were insufficient to construct the road per the plans thereby resulting in an overrun of the asphalt quantities.  Additionally, in keeping with SPLOST’s practice, all gravel driveways were paved from the edge of roadway back to the right-of-way line on North Ola Road and SR81 to assist in keeping gravel off of the roadway; and

          WHEREAS, the increase in asphalt has resulted in an increase in the cost of the project.   The projected overall construction cost is $1,780,000, which is an average of $127,041.95 (current P. O. total amount is $1,652,958.05)

          WHEREAS, there is excess of $200,000 remaining the overall project budget which provides the necessary funding to cover the overage.

          THEREFORE, BE IT NOW RESOLVED, that the Henry County Board of Commissioners grants the approval for the increase to the project construction budget.  This change order request represents and increase total bid amount of $127,041.95.

SOCIAL SERVICES

Acceptance of the Transit Operation Assistance Grant

          David Williamson, Transit Director, presented the agenda item to the Board. The Board of Commissioners authorized an application for the present cycle on October 16, 2006.  In correspondence dated April 16, 2007, GDOT notified Henry County that it was eligible for reimbursement, not to exceed $335,266.00 in operating assistance for 2007.  There is a local match in the amount of $346,633.00 which is in the current Transit Department budget.

          Commissioner Holder made the motion to approve the request to accept the grant; Commissioner Mathis seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, the Georgia Department of Transportation has agreed to provide GRANT NUMBER: GA-18-9027, PROJECT NUMBER: MTG00-0139-00-069 for Transit Operating Assistance for Henry County Board of Commissioners (d.b.a., Henry County Transit) for rural public transportation; for the period of 12 months from July 1, 2007 thru June 30, 2008; and

          WHEREAS, Henry County Board of Commissioners can collect up to $335,266.00 in reimbursement costs; and

          WHEREAS, Henry County Board of Commissioners must provide a local match of $346,633.00 which is in the current Transit Department budget.

          NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners agrees to and accepts GRANT NUMBER: GA-18-9027, PROJECT NUMBER: MTG00-0139-00-069.

GRANTS ADMINISTRATION

Acceptance of a grant regarding criminal apprehension and gang enforcement unit for the Police Department

          The Henry County Police Department has received a $329,452.00 grant from the Department of Justice’s Edward Byrne Memorial Discretionary Grants Program.

The funds will be used to enhance the Police Department’s Criminal Apprehension and Gang Enforcement (CAGE) Unit. The goals of the CAGE Unit are to identify and disrupt street gang activities, interfere with the organization of criminal gangs, arrest gang members involved in criminal activity, and communicate and collaborate with at-risk neighborhood citizens, other agencies, and the public at large to reduce the overall impact of street gangs within the confines of Henry County.

The grant will be used to hire and provide benefits and training to two anti-gang officers for the CAGE Unit, purchase undercover vehicles, a video surveillance unit, police radios, night vision equipment, and other supplies, as well as to develop a dedicated Henry County Gang Unit Website.

The grant is completely funded through the Department of Justice and there are no matching funds required.

The request is for authorization to accept the grant funds and for the Chairman to sign the grant agreement, and approval of the budget amendment.

Commissioner Stamey asked how many officers would be hired.  Sergeant Howard Waddell, CAGE Unit Commander, responded that two additional officers will be added.

Commissioner Stamey made the motion to accept the grant and authorize the Chief of Police to sign all necessary documents; Commissioner Mathis seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the Henry County Police Department has received a $329,452.00 grant from the Department of Justice’s Edward Byrne Memorial Discretionary Grants Program; and,

WHEREAS, the funds will be used to enhance the Henry County Police Department’s Criminal Apprehension and Gang Enforcement (CAGE) Unit, formed to reduce the overall impact of street gangs in Henry County; and,

WHEREAS, the grant will be used to hire two officers and purchase needed equipment for the CAGE Unit; and,

WHEREAS, there are no matching funds required for this grant;

WHEREAS, Russ Abernathy, Chief of Police, is authorized, by the Bureau of Justice Assistance, to sign as the official recipient accepting the grant;

NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners authorizes the acceptance of the Department of Justice grant and authorizes the Chairman to sign the budget amendment based on the grant amount and authorizes the Chief of Police to sign all related documents.

PARKS AND RECREATION

Bid award for installation of irrigation on athletic fields at Sandy Ridge Park

          Tim Coley, Parks & Recreation Director, presented the agenda item to the Board.  The request is for installation of irrigation on the three new softball fields at Sandy Ridge Park.  There were six responses to the bid with the low bidder being Athletic Construction. 

          Commissioner Holder made the motion to award the bid to Athletic Construction; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, a need exists to provide three athletic fields at Sandy Ridge Park; and

 

          WHEREAS, the vendor will install irrigation for athletic fields; and

 

          WHEREAS, the Henry County Parks and Recreation Department budgeted funds to cover the expense; and

 

          WHEREAS, Athletic Construction, is the company that provided the lowest bid of  $25,900 from six responsive bids as verified by the budget and procurement department during the bid process SB-08-17-091407-1;

 

          WHEREAS, Athletic Construction, was recommended by the landscape architect;

 

          NOW THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners, approve and authorize the Chairman to sign any and all documentation to accept the low bid from Athletic Construction, in the amount of $25,900 to complete the installation of irrigation for athletic playing fields at Sandy Ridge Park.  All budget transfers and journal entries needed to account for this transaction are hereby approved by this resolution. 

Bid award for the installation of sod at Sandy Ridge Park

          Tim Coley, Parks & Recreation Director, presented the agenda item to the Board.  The request is for installation of sod on the three new softball fields at Sandy Ridge Park. There were six responses to the bid with All South Sod, Inc. being the lowest bidder.  The sod will be installed by staff. 

          Commissioner Holder made the motion to award the bid to All South Sod, Inc.; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, a need exists to provide three athletic fields at Sandy Ridge Park; and

          WHEREAS, the vendor will provide sod for athletic fields; and

          WHEREAS, the Henry County Parks and Recreation Department budgeted funds to cover the expense; and

          WHEREAS, All South Sod, Inc., is the company that provided the lowest bid of $20,250 from six responsive bids as verified by the budget and procurement department during the bid process number SB-08-16-091207-1

          WHEREAS, All South Sod, Inc., was recommended by the landscape architect;

          NOW THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners, approve and authorize the Chairman to sign any and all documentation to accept the low bid from All South Sod, Inc., in the amount of $20,250 to complete the purchase of sod for athletic playing fields at Sandy Ridge Park.  All budget transfers and journal entries needed to account for this transaction are hereby approved by this resolution. 

COUNTY MANAGER COMMENTS

          Rob Magnaghi, County Manager, commented that Congressman Lynn Westmorland was instrumental in the county receiving the  grant from the Department of Justice’s Edward Byrne Memorial Discretionary Grants Program.

COUNTY ATTORNEY COMMENTS

          There were no comments.

PUBLIC COMMENTS

          There were no comments.

APPROVAL OF MINUTES

August 29th Called Meetings – 9:00 a.m. and 6:00 p.m.

          Commissioner Mathis made the motion to approve the minutes for the 9:00 a.m. meeting; Commissioner Holder seconded.  The motion carried 3-0-1 with Chairman Harper abstaining due to not being present during the meeting.

          Commissioner Stamey made the motion to approve the minutes for the 6:00 p.m. meeting; Commissioner Holder seconded.  The motion carried unanimously.

September 4th Regular Meeting

          Commissioner Stamey made the motion to approve the minutes for the September 4th meeting; Commissioner Holder seconded.  The motion carried unanimously.

September 5th Called Meetings – 4:00 p.m., 6:00 p.m. and 6:30 p.m.

          Commissioner Mathis made the motion to approve all the minutes for the September 5th called meetings; Commissioner Holder seconded.  The motion carried unanimously.

September 11th Emergency Called Meeting

          Commissioner Holder made the motion to approve the minutes for the September 11th Emergency Called meeting; Commissioner Stamey seconded.  The motion carried unanimously.

UPCOMING MEETINGS

                 1.       Tuesday, October 2nd @ 9:00 a.m., Regular BOC meeting

Commissioner Holder made the motion to cancel the October 2nd meeting; Commissioner Stamey seconded.  The motion carried unanimously.

                 2.      Monday, October 15th @ 9:00 a.m. and Tuesday, October 16th @ 6:30 p.m., Regular BOC meeting

                 3.      Monday, November 5th and Tuesday, November 6th @ 9:00 a.m., Regular BOC meeting

                 4.      Monday November 19th @ 9:00 a.m. and Tuesday, November 20th at 6:30 p.m., Regular BOC meeting

EXECUTIVE SESSION

Commissioner Mathis made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by Patrick Jaugstetter, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Holder seconded.  The motion carried unanimously.

(Executive Session was held.)

 

Commissioner Stamey made the motion to reconvene into Public Session; Commissioner Mathis seconded.  The motion carried unanimously.

Commissioner Stamey made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Mathis seconded.  The motion carried unanimously.

Commissioner Stamey made the motion to amend the agenda out of public necessity and to approve a resolution to file a lawsuit against former employee Michael Toth; Commissioner Mathis seconded.  The motion carried unanimously.

          Commissioner Stamey made the motion to adjourn; Commissioner Mathis seconded.  The motion carried unanimously.

                                                                  

Jason T. Harper, Chairman

Shay Mathis, County Clerk