STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Board of Commissioners held a Regular Public Meeting at 9:00 a.m. on Monday, September 14, 2009, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

                        Elizabeth “BJ” Mathis, Chairman,

Reid A. Bowman, Vice-Chairman, District IV Commissioner

Warren E. Holder, District I Commissioner

Rick Jeffares, District II Commissioner

            Randy Stamey, District III Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; Phyllis Shrader, Interim County Manager; Michael Sabine, Assistant County Manager;  Mike Bush, Finance Director; Terry McMickle, Public Works Division Director; Michael Harris, Planning & Zoning Services Division Director; and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.) 

            Chairman Mathis called the meeting to order and called for an acceptance of the agenda.  Commissioner Stamey made the motion to approve the agenda; Commissioner Basler seconded.  The motion carried 5-0-0.

            The following proclamation was read into the record:

            WHEREAS, an accurate census count is vital to our community and residents’ well-being by helping planners determine where to locate schools, day-care centers, roads and public transportation, hospitals and other facilities, and is used to make decisions concerning business growth and housing needs;

            WHEREAS, more than $300 billion per year in federal and state funding is allocated to states and communities based on census data;

            WHEREAS, census data ensure fair Congressional representation by determining how many seats each state will have in the U. S. House of Representatives as well as the redistricting of state legislatures, county and city councils, and voting districts;

            WHEREAS, the 2010 Census creates jobs that stimulate economic growth and increase employment opportunities in our community;

            WHEREAS, the information collected by the census is protected by law and remains confidential for 72 years;

            NOW, THEREFORE, WE PROCLAIM that Henry County, Georgia is committed to partnering with the U. S. Census Bureau to help ensure a full and accurate count in 2010.

            As a 2010 Census partner, we will:

1.      Support the goals and ideals for the 2010 Census and will disseminate 2010 Census information to encourage those in our community to participate.

2.      Encourage people in Henry County to place an emphasis on the 2010 Census and participate in events and initiatives that will raise overall awareness of the 2010 Census and ensure a full and accurate census.

3.      Support census takers as they help our community complete an accurate count.

4.      Create or seek opportunities to collaborate with other like-minded groups in our community, such as Complete Count Committees, to utilize high-profile, trusted voices to advocate on behalf of the 2010 Census.

Authorization to utilize funds from the Asset Forfeiture and Seized Funds account to renovate space

            Major Danny Butler, Police Department presented the agenda item to the Board.  The request is for authorization to use funds from the asset forfeiture account for renovation of space at the Public Safety Complex to add three classrooms and three offices.

            Chairman Mathis asked if the Maintenance Department would do the work on the renovation.  Major Butler stated yes they would.

            Commissioner Stamey asked would there be any inmate labor for this project.  Major Butler stated a limited amount of inmate labor would be used. 

            Commissioner Holder asked would this space be added to the building.  Major Butler stated no, this is vacant space at the existing building.

            Commissioner Bowman made the motion authorizing seized funds to renovate the space; Commissioner Stamey seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS,   Henry County Police Department currently rents office and warehouse space for approximately $4,080.00 a month. The cost per year is approximately $49,080.00 a year. The department has office spaces located at the impound lot at 347 Phillips Drive, McDonough, Georgia; and

WHEREAS,   The department requests to build a metal building for storage of certain vehicles and make improvements to the existing building and building site; and

WHEREAS,   The department will save the county funds by relinquishing the rental spaces and building and improving existing county property; and

WHEREAS,   The building and improvements will cost a total of approximately $99,073.00. Asset Forfeiture and Seized Funds will be used to fund the project.

NOW, THEREFORE, BE IT RESOLVED, by the HENRY COUNTY BOARD OF COMMISSIONERS hereby authorizes the use of $99,073.00 from Asset Forfeiture and Seized Funds to fund a metal building and site improvements at 347 Phillips Drive, McDonough, Georgia.

Adoption of a “Red Flag Policy” pertaining to identity theft

            Chief Brad Johnson, Fire Department presented the agenda item to the Board.  The Red Flag Policy pertains to ambulance billing.  The Red Flag Policy would help prevent identity theft and also allow the department to address any issues that may be of concern.

            Commissioner Jeffares made the motion to adopt the identity theft program for ambulance billing; Commissioner Holder seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS, the Henry County Fire Department is dedicated to the protection of life, property and the environment by providing professional and courteous services of exceptional quality in Fire Prevention, Public Fire and Life Safety Education, Fire Suppression, Advanced Life Support, Hazardous Materials Response, Technical Rescue Response , and Fire Investigation at an acceptable cost to the community; and,

WHEREAS, the Henry County Emergency Medical Ambulance Billing, a part of Henry County Fire Department is required to have a “Red Flag Identity Theft Policy” in accordance to the Fair and Accurate Credit Transactions Act of 2003.

WHEREAS, our advanced life support ambulances are required to have and use disposable emergency medical supplies on a daily basis;

NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners approves the Identity Theft Program to be implemented by the Henry County Fire Department to minimize the risk of identity theft to the customers of Henry County.

Authorization to transmit the Georgia Recovery Zone Bond Notice of Intent to the Georgia Department of Community Affairs

            Michael Sabine, Assistant County Manager presented the agenda item to the Board.  The purpose of the request is to take advantage of an allocation of recovery zoned bonds that were authorized for use by Henry County under the American Recovery and Reinvestment Act.  According to the provisions of that legislation, Henry County is eligible to receive approximately $9 million in Economic Development Bonds and approximately $14 million in Facility Bonds.  The purpose of the bonds are to encourage economic and community development by stimulating the development of public and private infrastructure.  The purpose of the Notice of Intent is to indicate that Henry County, in a non binding way, authorizes a notice to be filed with the Georgia Department of Community Affairs on behalf of the Georgia State Investment Financing Commission that it would exercise its ability to take advantage of these bonds.

            Chairman Mathis stated for clarification this notice simply reserves the County’s allocation and does not bind the County.  In the future if the County moves forward with requesting the bonds, it would come back to the Board for whatever projects that have been identified.  Michael Sabine stated that was correct. 

            Commissioner Jeffares made the motion to authorize the Chairman to execute the Georgia Recovery Zone Bond Notice of Intent and to transmit the notice to the Georgia Department of Community Affairs; Commissioner Holder seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the Board of Commissioners has received an allocation of Recovery Zone Bonds for Economic Development and Facilities in accordance with the provisions of the American Recovery and Reinvestment Act; and

            WHEREAS, the Board of Commissioners is aware that Henry County has been allocated $9,440,000 in Recovery Zone Economic Development Bonds and $14,160,000 in Recovery Zone Facility Bonds for eligible uses; and

            WHEREAS, these allocations can facilitate economic development through investments in public and private infrastructure in a designated Recovery Zone; and

            WHEREAS, Henry County has been designated as a Recovery Zone pursuant to action by the Board of Commissioners in accordance with U. S. Department of Treasury IRS Notice 2009-50; and

            WHEREAS, the Board of Commissioners is further aware that a Notice of Intent must be executed and transmitted to the Georgia Department of Community Affairs in order to maintain allocations reserved for Henry County.

            NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of Henry County that the Chairman is hereby authorized to execute the State of Georgia Recovery Zone Bond Notice of Intent and transmit said Notice of Intent to the Georgia Department of Community Affairs.

Reimbursement for eligible capital expenditures

            Michael Sabine, Assistant County Manager presented the agenda item to the Board.  This resolution will reimburse the SPLOST III fund for expenses incurred for active and passive recreation facilities, including park land and greenspace capital expenditures.

            Commissioner Stamey made the motion to approve a resolution providing for reimbursement for eligible capital expenditures; Commissioner Jeffares seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS, the Board of Commissioners is the custodian of the county facilities and the county treasury; and,

 

WHEREAS, the Board has undertaken eligible capital expenditures for greenspace and park land with Special Purpose Local Option Sales Tax (SPLOST III) proceeds; and,

 

            WHEREAS, the Board desires to reimburse the SPLOST III fund for these eligible capital expenditures with funds dedicated and available for greenspace and park land; and,

 

            WHEREAS, these reimbursed funds shall also be devoted to eligible active and passive recreation projects also listed under SPLOST III; and,

 

            WHEREAS, approval of this resolution shall provide for the aforementioned reimbursement to the SPLOST III fund and authorization for the use of these reimbursed funds for eligible active and passive recreation projects.

 

            NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County that the Board hereby approves the following transactions:

1.      The sum of $1,600,000 (one million six hundred thousand dollars) shall be reimbursed to the SPLOST Fund from the Capital Project    Fund.

2.      The sum of $197,270 (one hundred ninety-seven thousand dollars) shall be reimbursed to the SPLOST III Fund from the Greenspace Impact Fees Account.

3.      The sum of $150,000 (one hundred fifty thousand dollars) shall be reimbursed to the SPLOST III Fund from the Recreation Impact Fees Account.             

4.      The aforementioned reimbursements shall be devoted to eligible active and passive recreation projects, including but not limited to park improvements, park facilities, and passive recreation greenspace to the fullest extent authorized under the relevant provisions of the referendum approved by the qualified voters of Henry County on November 6, 2007 calling for the re-imposition of the Special Purpose Local Option Sales Tax (SPLOST III) in Henry County.

5.      The Chairman shall be authorized to execute the Resolution and all documentation required to offset these transactions. The Director of Financial Services is hereby directed to prepare all requisite documentation required to offset the transaction for subsequent execution. 

6.      All Resolutions, or portions thereof, in conflict with the foregoing provisions shall be, and are hereby, stand repealed.

 

 

Bid to purchase two Harley-Davidson police motorcycles

            Michael Sabine, Assistant County Manager presented the agenda item to the Board.  The request is to purchase two 2009-2010 Harley-Davidson police motorcycles.  Solicitation was issued and four (4) responses were received.  The most responsive proposal was submitted by Granite Mountain with a unit price of $14,439 each, maintenance plan at $1,599 each and an extended warranty in the amount of $999.  One issue was the pick up and service time.  Written confirmation was received concerning Granite Mountain’s willingness to pick up within 24 hours and 36 hours in an extenuating circumstance. 

            Chairman Mathis asked if the total price of $34,074 included the extended warranty.  Mr. Sabine stated the total includes all the items that were requested to be procured by the maintenance plan and the extended warranty.  Also there is a recommendation to use sized assets funds to purchase the motocycles.

            Commissioner Stamey made the motion to award the bid to Granite Mountain; Commissioner Bowman seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS, the Purchasing Department issued SB-10-07-080609-1 to secure sealed bid proposals for the purchase of two police-duty motorcycles for the Henry County Police Department; AND

WHEREAS, four vendors have bid on this product; AND

WHEREAS, Granite Mountain Harley-Davidson was the lowest and most responsive bid for the purchase of these two motorcycles, with a total bid of $34,074 for both the two units and specified scheduled maintenance packages and extended warranties; AND

WHEREAS, eligible funds may be drawn from the Seized Assets Account to accomplish this purpose.

NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Henry County that the Board hereby awards SB-10-07-080609-1 to Granite Mountain Harley-Davidson in the total amount of $34,074 for the purchase of two police-duty motorcycles.

BE IT FURTHER RESOLVED by the Board of Commissioners that the Board hereby authorizes the use of Seized Asset Account funds in the amount of $34,074 to accomplish this purchase.

BE IT FURTHER RESOLVED by the Board of Commissioners that the Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

Approval of Minutes

            Commissioner Stamey made the motion to approve the minutes for the August 17th regular meeting and the August 25th called meeting; Commissioner Holder seconded.  The motion carried 5-0-0.

 

County Manager Comments

            There were no comments.

County Attorney Comments

            There were no comments.

Upcoming Meetings

1.      Tomorrow, September 15th at 6:30 p.m. a Regular Board Meeting

2.      October 5th at 9:00 a.m. a Workshop Meeting and October 6th at 9:00 a.m. a Regular Board Meeting

Executive Session

Commissioner Stamey made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by LaTonya Wiley, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Holder seconded.  The motion carried 5-0-0.

(Executive Session was held.)

Commissioner Samey made the motion to reconvene into Public Session; Commissioner Jeffares seconded.  The motion carried 5-0-0.

Commissioner Holder made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Jeffares seconded.  The motion carried 5-0-0.

Commissioner Stamey made the motion to adjourn; Commissioner Basler seconded.  The motion carried 5-0-0.

 

                                                                        Elizabeth “BJ” Mathis, Chairman

 

Shay Mathis, County Clerk