STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Board of Commissioners held a Regular Public Meeting at 9:00 a.m. on Tuesday, September 1, 2009, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

                        Elizabeth “BJ” Mathis, Chairman,

Reid A. Bowman, Vice-Chairman, District IV Commissioner

Warren E. Holder, District I Commissioner

Rick Jeffares, District II Commissioner

            Randy Stamey, District III Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; Phyllis Shrader, Interim County Manager; Michael Sabine, Assistant County Manager;  Mike Bush, Finance Director; Angie Bailey, Social Services Division Director; Terry McMickle, Public Works Division Director; Michael Harris, Planning & Zoning Services Division Director; Jim Luebbering, Building and Development Services Division Director; and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.) 

Chairman Mathis called the meeting to order and asked for an acceptance of the agenda.  Commissioner Stamey made the motion to approve the agenda; Commissioner Basler seconded.  The motion carried 5-0-0.

DUI Court

Judge Ernest Blount, State Court and Lynne Plosinski, Solicitor General’s Office presented the agenda item to the Board.  A presentation was made to the Board at their August 31st Workshop Meeting.  Judge Blount made a correction to some information that was given at the Workshop Meeting.  There are 78 average DUI cases per month in Henry County.  To clarify another concern from the Workshop Meeting regarding DUI offenders involved in an accident and someone was injured that would be a misdemeanor and if someone is killed it is a felony and would not come to the DUI Court. 

Commissioner Holder made the motion to accept the grant for the DUI Court program; Commissioner Stamey seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS,     The Henry County Board of Commissioners desires to support a State Court D.U.I. Program; AND

WHEREAS,     The State Court has been awarded a grant from State of Georgia Administrative Office of the Courts to initiate and create a State Court D.U.I. Program; AND

WHEREAS,     The Board of Commissioners is the custodian of county facilities and the county treasury.

NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Henry County that the Board hereby accepts the grant in the amount of $79,000.00 for the creation and operation of a D.U.I. Court Program in the State Court of Henry County.   The Chairperson is hereby authorized to execute this resolution on behalf of the Board.

Adoption of the 2009 Millage Rate

            David Curry, Tax Commissioner presented the agenda item to the Board.  The request if for the Board to adopt the millage rate for all of Henry County which is the same as last year’s millage rate.  Mr. Curry also discussed the Homeowner’s Tax Relief Grant that the State of Georgia decided not to fund.

            Commissioner Holder made the motion to approve the 2009 Millage Rate; Commissioner Jeffares seconded.  The motion carried 5-0-0 approving the following resolution:

IT IS HERBY ORDERED the ad valorem taxes for the calendar year 2009 be and are levied and assessed as follows:

 

I.                    School tax for the support and maintenance of the public school system as certified and recommended by the Board of Education of Henry County, Georgia, 20.00 mills or $20.00 per thousand dollars of assessed valuation.

 

II.                 For payment of principal and interest on school bonds, as certified and recommended by the Board of Education of Henry County, Georgia 3.06 mills or $3.06 per thousand dollars of assessed valuation on all property in Henry County, subject thereto.

 

III.               For payment of principal and interest on water and sewerage bonds, as provided by the Constitution of Georgia, as amended, 2.00 mills or $2.00 per thousand dollars of assessed valuation.

 

IV.               For hospital purposes, as provided by the State Code of Georgia, 1.00 mill or $1.00 per thousand dollars of assessed valuation.

 

V.                 For State public purposes, as required by law, 0.25 mill or $.25 per thousand dollars of assessed valuation.

 

VI.               For general County public purposes, as authorized by law and the Constitution of Georgia, as amended, 13.719 mills or $13.719 per thousand dollars of assessed valuation.  From this amount is further deduced 2.75 mills or $2.75 per thousand of assessed valuation through the collection of $18,459,660 in Local Option Sales Tax for Calendar 2008 to a net Board of Commissioners millage of 10.969 mills or $10.969 per thousand of assessed valuation for the unincorporated areas.  All property located within the City of McDonough will be assessed at 8.380 mills or $8.380 per thousand of assessed valuation.  All property located within the City of Stockbridge will be assessed 10.706 mills or $10.706 per thousand dollars of assessed valuation.  All property located within the City of Hampton will be assessed 9.860 mills or $9.860 per thousand dollars of assessed valuation.  All property located within the City of Locust Grove will be assessed 9.558 mills or $9.558 per thousand dollars of assessed valuation.

 

The cities of McDonough, Stockbridge, Hampton, and Locust Grove received the same rollback of 2.75 mills for Local Option Sales Tax as in the unincorporated area.  Rollbacks (credits) due to combination of services are as follows: McDonough – 2.589mills (1.512 police, 1.327 fire, .187 planning/dev, (.437) rollback), Hampton – 1.109 mills (1.512 police, 0.187 planning/dev, (0.590) rollback) Locust Grove – 1.411 mills (1.512 police, 0.187 planning/dev, (0.288) rollback) Stockbridge – 0.263 mills (0.263 Rollback).

 

VII.            These millage rates are for the purpose of providing the following:

 

1.      Police, Fire Protection and Emergency Communications

2.      Garbage and solid waste disposal

3.      Public health facilities and services; including the Mental Health activities, County Health Department, Emergency Medical Services, Indigent Health Care, and Animal Control

4.      Street and road construction and maintenance

5.      Storm water collection and disposal systems

6.      Parks, recreational area, programs and facilities

7.      Community Development, Planning and Zoning

8.      Support of Library Activities

9.      Building, Code Enforcement and inspections

10.  General Administration of County Government

11.  Courts administration and operations, the maintenance and support of prisoners, and the handling of litigation affecting the county

12.  Support of agricultural and home demonstration agents and programs

13.  Support of public assistance programs as may be provided by law

 

VIII.          TOTAL AD VALOREM TAX LEVIES are 37.279 mills for the unincorporated areas of the county, 37.016 mills for the City of Stockbridge, 38.140 mills ( which includes 3.45 mills for city millage) for the City of McDonough, 36.170 mills for the city of Hampton, and 35.868 mills for the City of Locust Grove.

 

Budget Amendment for Fiscal Year 2009

            Mike Bush, Finance Director and Angie Sorrow Budget Director presented the agenda item to the Board.  There is a need to amend the budget to reflect the true budgets for each of the line item accounts.  This budget amendment will correct any and all budgetary variances in the budget.

            Commissioner Jeffares made the motion to approve the budget amendment; Commissioner Stamey seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS, the Henry County Board of Commissioners adopted the Fiscal Year 2008-09 Budget; and

 

            WHEREAS, the Budget needs to be amended periodically to transfer funds interdepartmentally and intradepartmental in accordance with O.C.G.A. 36-81-3.  

 

            NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the below listed budget amendments:

 

            General Fund:            $2,316,823 from various accounts to various accounts.

 

            Law Library:               $  115,470 from various accounts to various accounts

 

NSP Grant:                 $    25,220 increase revenues to various expenditure accounts.

 

Confiscated Assets:     $  324,194 increased revenues to various expenditure accounts.

 

E-911:                         $    94,292 increased revenues to various expenditure accounts.

 

Special Court Fund:    $ -703,966 decrease revenue accounts and/to various accounts.

 

            Juvenile Court:            $           -0- various accounts to various accounts.

 

            Economic Development: $   39,003 from various accounts to various accounts.

 

            Hotel/Motel:                $    90,502 from various accounts to various accounts.

 

            Lease Purchase:          $ 1,820,519 from various accounts to various accounts.

 

            Impact Fees:               $    451,756 from various accounts to various accounts.

 

            Debt Service:               $18,379,000 from various accounts to various accounts.

 

            Stormwater:                $      41,736 from various accounts to various accounts.

 

 

Resolution naming Henry County as custodian of bond proceeds

            Mike Bush, Finance Director presented the agenda item to the Board.  Bonds were issued on behalf of the Cities for the SPLOST program.  At that time a custodian was created so that when the Cities needed to make draw downs on their bond proceeds, it would not affect the County’s funds.  The request is to transfer the bonds issued by the County by transferred from the Cities custodian and transferred to Henry County so that the County can spend funds as needed.

            Commissioner Bowman made the motion to approve naming Henry County as custodian of bond proceeds; Commissioner Stamey seconded.  The motion carried 5-0-0.

Authorization to accept the transportation contract with the Georgia Department of Human Resources for Fiscal Year 2010

            David Williamson, Director of Transit presented the agenda item to the Board.  At a previous meeting the Board authorized the Transit Department to apply for the Georgia Department of Human Resources Coordinated Transportation System contract.  The contract provides transportation for the elderly and disabled individuals of the county, and it also represents a little less than half of the Transit Departments budget.  The request is to accept the contract in the amount of $502, 026.00.  There are no matching funds.

            Commissioner Holder made the motion to agree to and accept the transportation contract; Commissioner Basler seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the Georgia Department of Human Resources has agreed to renew the Department of Human Resources Coordinated Transportation Grant with the Henry County Board of Commissioners (d.b.a., Henry County Transit) for Elderly Persons and Persons with Disabilities for the period of July 1, 2009 thru June 31, 2010; and

            WHEREAS, the Henry County Board of Commissioners can collect up to $502,026.00 in transportation fees.

            NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners agrees to and accepts the transportation contract for the Department of Human Resources Coordinated Transportation Grant FY 2010 in the amount of $502,026.00.

Memorandum of Agreement with the Georgia Department of Public Safety

            Don Ash, Director of Emergency Communications presented the agenda item to the Board.  The memorandum of agreement is with the Georgia State Patrol and they are requesting use of tower for communication support for their equipment.  The equipment would be co-located at Station 12 on Old Jackson Road.  There is adequate space for the equipment and the county will control the building.

            Commissioner Holder made the motion to authorize the Chairman to execute the Memorandum of Understanding between Henry County and the Georgia State Patrol; Commissioner Stamey seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the Henry County Emergency Communications radio system provides public safety communications to public safety; and

            WHEREAS, the Henry County Emergency Communications Center maintains the public safety radio network; and

            WHEREAS, the Georgia State Patrol is a public safety partner, which provides police response to the Henry County Police Department and Henry County Citizens;

            WHEREAS, Georgia State Patrol has requested operational tower space on the Henry County Public Safety radio tower located at 1201 Old Jackson Road, McDonough, GA

            NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners authorizes the Chairman to execute all Memorandums of Understanding between the Henry County Board of Commissioners and the Georgia State Patrol.

Memorandum of Agreement with the Georgia Forestry Commission

            Don Ash, Director of Emergency Communications presented the agenda item to the Board.  The memorandum of agreement is with the Georgia Forestry Commission and they also would like to co-locate equipment at Station 1 on Industrial Boulevard for communication purposes.

            Commissioner Stamey made the motion to authorize the Chairman to execute the Memorandum of Understanding between Henry County and the Georgia Forestry Commission; Commissioner Jeffares seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS, the Henry County Emergency Communications radio system provides public safety communications to public safety; and

            WHEREAS, the Henry County Emergency Communications Center maintains the public safety radio network; and

            WHEREAS, the Georgia Forestry is a public safety partner, which provides police response to the Henry County Police Department and Henry County Citizens;

            WHEREAS, Georgia Forestry has requested operational tower space on the Henry County Public Safety radio tower located at 664 Industrial Blvd., McDonough, GA

            NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners authorizes the Chairman to execute all Memorandums of Understanding between the Henry County Board of Commissioners and the Georgia Forestry Commission.

Donation from the City of Stockbridge

            Don Ash, Director of Emergency Communications presented the agenda item to the Board.  The county’s Emergency Management Agency serves all the Cities as well as the County.  The City of Stockbridge made a donation for equipment to be used in the Emergency Operation Center as emergency are addressed. 

            Commissioner Jeffares made the motion to accept the donation in the amount of $600 from the City of Stockbridge; Commissioner Bowman seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the Henry County Emergency Management Agency serves all the communities of Henry County; and

            WHEREAS, the Henry County Emergency Management Agency will have direct responsibility for the organization, administration, and operations of the local organization for emergency management; and

            WHEREAS, the Emergency Management Agency works to assist our local community to address the impact of a disaster that may affect the county; and

            WHEREAS, funding provided through the City of Stockbridge assists the local government to prepare and equip our office

            NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners authorizes the Chairman to accept the funds of $600.00 from the City of Stockbridge.

Bid for fire protection system services

            Chief Joe Kelley, Fire Department presented the agenda item to the Board.  The request is to award a contract for services to provide the annual inspections on the fire alarms, sprinkler systems, and to service and inspect the fire extinguishers throughout the county buildings.  After receiving and reviewing six bids, Patriot Fire Protection, Inc. was the lowest bid and they are also located within Henry County. 

            Commissioner Holder made the motion to award the fire protection services contract to Patriot Fire Protection, Inc.; Commissioner Jeffares seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the sealed bids (SB-10-04-080509-3) were solicited for the purchase of Fire Protection System Services (fire extinguisher inspections, sprinkler systems, fire suppression hoods, and fire alarms) for various County-owned buildings on a renewable contract basis; and

            WHEREAS, six (6) vendors submitted bids for this purchase, as indicated on the attached bid tab; and

            WHEREAS, funds are available in the various departmental accounts for these services; and

            WHEREAS, Patriot Fire Protection, Inc. has submitted the lowest and most responsive bid for the purchase of fire Protection System Services; Fire Departmental personnel recommend award to Patriot Fire Protection, Inc.

            NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB -10-04-080509-3 to Patriot Fire Protection, Inc., the overall lowest and most responsive bid to provide Fire Protection system Services; award as a unit price contract with no fixed quantities; prices will remain firm for the contract period.  The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

Donation from the Fairview Civic Club, Inc.

            Chief Barry Jenkins, Fire Department presented the agenda item to the Board.  The Fairview Civic Club made a donation in the amount of $10,000 to the Fire Department.  The donation will be used to purchase under water search and recovery equipment for the dive team.

            Commissioner Basler made the motion to accept the donation; Commissioner Holder seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the Fairview Civic Club, Inc. has generously offered to donate a $10,000.00 check to the Henry County Fire Department; and

            WHEREAS, the Henry County Board of Commissioners graciously accepts the donations from the Fairview Civic Club, Inc., to be used by the Henry County Fire Department for the purchase of underwater search and recovery equipment;

            NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the acceptance of the $10,000.00 donation from Fairview Civic Club, Inc. to be used by the Henry County Fire Department for the purpose of under water search and recovery equipment.

Bid Award for the construction of Eagle’s Landing Parkway

            Roque Romero, SPLOST Interim Transportation Project Director presented the agenda item to the Board.  Eagle’s Landing Parkway is a SPLOST III Transportation project.  Seven bids were received and reviewed.  At the August 10th Board meeting the low bidder recommendation was sent to the Georgia Department of Transportation (GDOT).  GDOT concurred with the county’s recommendation and approved the bid award to G. P.’s Enterprises, Inc. in the amount of $18,442, 111.45.  The funding is available in the project’s account with reimbursements of $18,443,111.45 from the American Recovery and Reinvestment Act (ARRA). 

            Commissioner Bowman made the motion to award the bid to G. P.’s Enterprises, Inc.; Commissioner Stamey seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, Eagles Landing Parkway is a SPLOST III Transportation project; and

            WHEREAS, sealed bids were solicited for the construction of a major transportation improvement project; and

            WHEREAS, seven (7) sealed bids were received and reviewed; and

            WHEREAS, funding for this project is available in the project account with reimbursements:

                        American Recovery and Reinvestment Act (ARRA)    $18,443,111.45

            WHEREAS, SPLOST recommends the low bidder, G.P.’s Enterprises, Inc. in the amount of $18,443,111.45; and

            NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners awards Bid Number SB-10-02-072909-1 to G. P.’s Enterprises, Inc. for construction of the major transportation improvement of Eagles Landing Parkway in the amount of $18,443,111.45.  The Chairman is hereby authorized to sign all necessary documents for this project.  All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

Agreement for managed print services

            Clark Rainer, Director of Technology Services presented the agenda item to the Board.  Milner, Inc. approached the Technology Services Department with a proposal for managed printing services.  Throughout the county, it has generally been the practice when buying printers is to purchase them as needed.  A print study was conducted throughout the departments, and based on current usage; the County spends $14,843 monthly on consumables and maintenance of printers.  Milner’s proposal is for $12,247 per month and includes all services, toner, parts, management software 100 B/W laser printers, 50 color laser printers, 250,000 black laser prints and 20,000 color laser prints.  Overages are to be charged at a rate of .019 B/W and .11 for Color. 

            Commissioner Bowman asked was this service put out for a bid.  Mr. Rainer stated this is on a State Contract.  Milner, Inc. currently has contracts with Gwinnett County, Forsyth County, Dekalb County and Athens-Clarke County. 

            Commissioner Jeffares made the motion to approve the contract; Commissioner Stamey seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS, Milner, Inc. approached the Technology Services Department with a proposal for managed printing services; and

WHEREAS, a thorough print study was conducted throughout Henry County Government; and

WHEREAS, the County spends approximately $14,843 on consumables and maintenance of printers per month; and

WHEREAS, Milner’s proposal is for $12,247 per month and will include all services, toner, parts, manage software; and

WHEREAS, Milner’s will be replacing 150 existing inkjet printers with 100 black and white laser printers and 50 color laser printers; and

WHEREAS, the monthly amount is based on 250,000 black prints and 20,000 color prints; and

WHEREAS, any overages will be charged at a rate of .019 B/W and .11 Color;

NOW, THEREFORE BE IT RESOLVED the Henry County Board of Commissioners approve the agreement with Milner, Inc. and authorize the Chairman to execute all necessary documents.

Bid award to furnish/install fencing products on unit price

            Michael Sabine, Assistant County Manager presented the agenda item to the Board.  Various County departments require fencing and repairs.  Sealed bids were requested and twenty-two (22) local and area vendor.  Eleven (11) vendors responded.  After reviewing the bids staff recommended the bid be awarded to four (4) local vendors.

            Commissioner Jeffares made the motion to award the bid for fencing; Commissioner Bowman seconded.  The motion carried 5-0-0 approving the following resolution:

            WHEREAS, sealed proposals (SP-09-62-062509-3) were solicited for the purchase and installation of fencing for the various County departments on a renewable contract basis; and

            WHEREAS, eleven (11) vendors submitted proposals for this commodity; as indicated on the attached bid tabulation; and

            WHEREAS, funds are available in the various departmental accounts for fencing needs as required; materials will be ordered as required for approved projects; and

            WHEREAS, four (4) local vendors submitted the lowest and most responsive proposals for the purchase and installation of fencing; departmental personnel recommend multiple awards to facilitate timely response and completion of required projects.

            NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards fencing contracts to the following local vendors AAA Fence; Natural Enclosure; Upchurch Fence; and Southside Fence; award as a unit price contracts with no fixed quantities; work will be awarded in accordance with each vendor’s response to the “Item Price Schedule”; prices will remain firm for the contract period.  The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purshase.

Bid for design/construction of the Fairview Recreation Center

            Michael Sabine, Assistant County Manager presented the agenda item to the Board.  Fourteen (14) vendors submitted proposals and after review staff and officials recommended the bid be awarded to MWC Construction in the amount of $2,680,800. 

            Commissioner Basler made the motion to award the bid to MWC Construction; Commissioner Bowman seconded. The motion carried 5-0-0 approving the following resolution:

            WHEREAS, the Board of Commissioners is the custodian of county facilities and of the county treasury; and

            WHEREAS, construction of a recreation center in the Fairview community was listed as a project in the new Special Purpose Local Option Sales Tax program (SPLOST III); and

            WHEREAS, proposals were issued for the design/build construction of the Fairview Recreation Center; and

            WHEREAS, fourteen (14) vendors submitted design/build proposals prior to the response deadline; and

            WHEREAS, subsequent to an initial technical review by SPLOST staff, three (3) proposals were reviewed by the proposal review panel which assessed various factors, including cost and the design features/requirements of this project; and

            WHEREAS, the proposal review panel recommends a proposal from MWC Construction in the contract amount of $2,680,800 for design/build of the Fairview Recreation Center.

            NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of Henry County that the Board hereby awards the proposal for design/build of the Fairview Recreation Center to MWC Construction in the contract amount of $2,680,800.  The Chairman is hereby authorized to execute all documentation required to accomplish this procurement.

Approval of the Minutes

            Commissioner Stamey made the motion to approve the August 10th minutes; Commissioner Basler seconded.  The motion carried 4-0-1 with Commissioner Holder abstaining due to not being present for the called meeting.  (Commissioner Holder has never missed a regular meeting.)

County Manager Comments

            There were no comments.

County Attorney Comments

            There were no comments.

Public Comments

            There were no comments.

Upcoming Meetings

1.       Monday, September 7th – Labor Day Holiday / All county offices will be closed in observance.

2.       Monday, September 14th at 9:00 a.m. and Tuesday, September 15th at 6:30 p.m. are Regular Board Meetings

Executive Session

Commissioner Jeffares made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by LaTonya Wiley, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Stamey seconded.  The motion carried 5-0-0.

(Executive Session was held.)

Commissioner Basler made the motion to reconvene into Public Session; Commissioner Jeffares seconded.  The motion carried 5-0-0.

Commissioner Stamey made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Holder seconded.  The motion carried 5-0-0.

Commissioner Holder made the motion to amend the agenda out of public necessity and to approve an agreement with Hale Brothers Family Ltd. Partnership and Hale Brothers Holdings Inc. concerning construction activity occurring at Sandy Ridge Park; Commissioner Jeffares seconded.  The motion carried 5-0-0.

Commissioner Jeffares made the motion to adjourn; Commissioner Holder seconded.  The motion carried 5-0-0.

 

                                                                        Elizabeth “BJ” Mathis, Chairman

 

Shay Mathis, County Clerk