STATE OF GEORGIA

 

COUNTY OF HENRY

 

 

The Henry County Board of Commissioners held a Public Meeting at 9:00 a.m. on Monday, August 20, 2007, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.  Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

          Jason T. Harper, Chairman,

          Warren E. Holder, District I Commissioner

          Elizabeth (“B.J.”) Mathis, Vice-Chairman, District II Commissioner

          Randy Stamey, District III Commissioner

          Reid A. Bowman, District IV Commissioner

          Johnny B. Basler, District V Commissioner

 

Also attending were Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; Phyllis Shrader, Deputy County Manager; Michael Harris, Planning Division Director; Terry McMickle, Public Works Division Director; Michael Sabine, Assistant County Manager; Angie Bailey, Social Services Division Director; LaTonya Wiley, Deputy County Attorney; and others.

 

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

Chairman Harper called the meeting to order and called for an acceptance of the agenda.  Commissioner Mathis made the motion to approve the agenda; Commissioner Stamey seconded.  The motion carried unanimously.

Presentation by Mr. Dan Elliott, President of LAMAR Institute of the archeological results and research findings from work performed at Nash Farm Battlefield

          Mr. Dan Elliott, President of LAMAR Institute, stated August 20th is the anniversary of one of the most famous Calvary Battles in the Civil War at Nash Farms.  Henry County has done a great justice to history and heritage by saving the property at Nash Farm.  The archeological work was performed in the winter and the results have been reported and the artifacts are ready for permanent curation; the artifacts will be turned over to Henry County.  In the research it was discovered there were four (4) battles in Lovejoy.  The first battle was July 29th a Calvary action near the railroad and it may or may not have involved the Nash Farm property.  The main battle was the August 20th battle; Mark Pollard has also done research on this battle.  Most of the relics found pertained to the August 20th battle.  The third battle was a major battle that is hardly known called “The Battle of Lovejoy” that took place September 2nd to the 5th.  Tens of thousands of soldiers were at this battle. There are no physical traces of this battle on the Nash Farm property.  The fourth battle is another little unknown battle.  There was a lot of research to find out who was involved in the battles on the different sides so that personalities can be developed for the future museum. 

          Strips of land were plowed and metal detectors were used to locate objects that would have been deeper than normal.  Through this process, approximately 1,300 artifacts were found.  Ground penetrating was also done.  Through the artifacts that were found, stories can be pieced back together as to what happened. 

          The Union Army came from Lovejoy and they ran into the Confederate Calvary at Nash Farm.  Ground zero for that battle is near the barn at Nash Farm.  The Union Army was only there for approximately 30 minutes and they headed toward McDonough.  For this project some things besides archeology was done and the recommendations were presented in the report as to what can happen next.

BUSINESS LICENSE/ OCCUPATIONAL TAX

Request for a license for waste collection

          Dottie Green, Business License, presented the agenda item to the Board.  Kendrick Davis, owner of T & T Sanitation, located at 10 Meadows Court, McDonough applied for a license for solid waste collection and all requirements have been met as set forth in the Solid Waste Ordinance.

          Commissioner Stamey asked if commercial vehicles (trucks) can be parked at the location.  Ms. Green stated they will not park on the property.  The applicant has applied for permission to park one truck on commercial property in the City of Stockbridge.

          Commissioner Mathis asked if the prohibition to park the vehicle at the resident is contained in the Ordinance.  Ms. Green stated it is in the Ordinance for any home-based business.  Commissioner Mathis asked if these items needed to be heard by the Board or could they be handled by staff.

          Patrick Jaugstetter, County Attorney, stated there are items/Ordinances that are due for review.

          Commissioner Holder commented regarding the (older) Ordinances and why they were brought before the Board.

          Commissioner Stamey made the motion to approve the request; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

          Whereas, Kendrick Davis, Owner of T and T Sanitation 10 Meadow Court request a license for waste collection in Henry County; and

          Whereas, Kendrick Davis has met the required specifications set forth in the Henry County Code

          NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners grants said license

License to operate a Title Pawn Shop

          Dottie Green, Business License, presented the agenda item to the Board.  Charles Sykes, Owner of Premier Title Lending, located at 2004 Hwy. 42 North has applied for a license to operate a title pawn shop at this location.  All requirements have been met as set forth in the Pawn Shop Ordinance.

          Commissioner Stamey asked if there were any provisions that would prohibit resale of repossessed vehicles.  Ms. Green stated no repossessed vehicles will be brought to the business.  Commissioner Stamey asked Ms. Green to put the provisions on the application and make sure the applicant sign that he/she agrees to the provisions.

          Commissioner Stamey made the motion to approve the business license; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, Charles S. Sykes, Owner of Premier Title Lending at 2004 Hwy 42 North, McDonough, GA request a license to operate a title pawn from this location; and

          WHEREAS, Charles S. Sykes has met the required specifications set forth in the Pawn Shop Ordinance.

          NOW, THERFORE, BE IT RESOLVED, the Henry County Board of Commissioners grants said license.

GRANTS ADMINISTRATION

Authorization to accept a CYCC grant extension for the Family Concepts/WAIT Program

          Larry Stanford, Grant Administrator and Sandra Reagan, Director of Program Services for Juvenile Court, presented the agenda item to the Board.  Henry County Juvenile Court Services has provided youth and their parent’s vital keys to successful relations through its Family Concepts/WAIT Program.  The Henry County Board of Commissioners approved an initial grant of $85,000 from the Children and Youth Coordinating Council for this program on June 19, 2006.  Juvenile Court has been awarded an additional $27,720 to extend the grant for three months.  $11,155 in matching funds is required, with $8,175 provided out of in-kind services, and $2,980 from Juvenile Court match funds.  The request is for the Board of Commissioners to authorize the Chairman to sign the grant contract, and approve the match funds and budget amendment.

          Commissioner Mathis made the motion to approve the request; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the Henry County Juvenile Court Services provides youth and parents vital keys to successful relationships through its Family Concepts/WAIT Program; and,

 

WHEREAS, the Children and Youth Coordinating Council has awarded Henry County a $27,720.00 grant to extend the program for three months; and,

 

WHEREAS, a match of $11,155.00 is required, with $8,175 provided by in-kind services and $2,980 from Juvenile Court match funds;

 

NOW THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners authorizes the acceptance of the Children and Youth Coordinating Council’s $27,720.00 grant and authorizes the Chairman to sign the grant contract, and approves the matching funds and budget amendment.

Authorization to accept appropriations from the Georgia General Assembly through three grants of local assistance administered by the Georgia DCA

          Larry Stanford, Grant Administrator, presented the agenda item to the Board.  The Georgia General Assembly has appropriated the following funds to Henry County, as signed into law by Governor Sonny Perdue:

·        $25,000 in appropriated assistance funds to enhance the Veterans Wall of Honor at Heritage Park in McDonough.

·        $20,000 in appropriated assistance funds to purchase vehicle cameras and detection devices for police cars for the Henry Count Police Department.

·        $10,000 in appropriated assistance funds to build restroom facilities at Nash Farm Battlefield.

In order to use these funds, which do not have a local match, the Board of Commissioners as a matter of form is required to accept these appropriations.  The funds are administered by the Georgia Department of Community Affairs.

Commissioner Stamey made the motion to approve the request; Commissioner Mathis seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the Henry County Board of Commissioners has been appropriated funds by the Georgia General Assembly and the appropriations have been signed into law by Governor Sonny Perdue; and,

         

WHEREAS, these appropriated funds are administered by the Georgia Department of Community Affairs as grants of local assistance; and,

 

WHEREAS, the acceptance of these funds by the Board of Commissioners is required as a matter of form;

 

NOW THEREFORE BE IT RESOLVED, that the Henry County Board of Commissioners that the Board hereby accepts local assistance resulting from the appropriation of the Georgia General Assembly of the following funds, as signed into law by Governor Sonny Perdue:

 

·        $25,000 in appropriated assistance funds to enhance the Veterans Wall of Honor at Heritage Park in McDonough (Grant 08-C-L-244).

·        $20,000 in appropriated assistance funds to purchase vehicle cameras and detection devices for police cars for the Henry County Police Department (Grant 08-C-L-245).

·        $10,000 in appropriated assistance funds to build restroom facilities at Nash Farm Battlefield (Grant 08-C-L-246).

 

The Chairman is authorized to execute the appropriate paperwork to accept this assistance; the County Manager or designee is authorized to execute any other required documentation regarding the administration of this assistance.

BUILDING AND DEVELOPMENT SERVICES

Approval to purchase additional software and equipment from Leica Geosystems, Inc.

          Jim Lubbering, Building & Development Services Division Director and Tommy Hamm, Stormwater Database Manager presented the agenda item to the Board.  The request is identical to a previous request by the Department of Transportation.  The equipment is needed to implement the total mapping system of all stormwater inlets, outfalls and detention ponds within the county. 

          Commissioner Holder made the motion to approve the request; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Henry County owns two hand held Leica global positioning system (GPS) units to map and create a database of all stormwater facilities, structures and conveyances in Henry County, and;

 

          WHEREAS, the stormwater department will partner with DOT to collect the data, rate the structures and map every stormwater facility, inlet and conveyance, and;

 

          WHEREAS,  Leica Geosystems, Inc. has software, equipment and hardware that is uniquely compatible with the existing units that would allow data to be directly entered into a database to create the GIS maps, and it’s use will create data collection efficiencies, and; 

         

          WHEREAS, funding is available in the department’s capital outlay/ heavy equipment budget and Leica Geosystems, Inc. is the sole provider of this software.

 

          NOW, THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners approve the purchase of the following:

 

a.     Tablet personal computer            $6,775.20

b.     Mobile matrix software               $12,075.00

c.      Leica total station                       $21,945.00

d.     Maintenance, training                 $5,500.00

e.      Batteries, accessories                   $2,190.00

     Total                                        $48,485.20

 

PLANNING AND ZONING SERVICES

Approval of a Service Contract for the purpose of completing a Fiscal Impact Study on the proposed Comprehensive Land Use Plan

          Michael Harris, Planning and Zoning Services Division Director, presented the agenda item to the Board.  In June of this year, the Board directed staff to proceed with a Fiscal Impact Analysis.  Presented to the Board is a proposal to enact a Fiscal Impact Study with a local firm, Enterprise Innovation Institute, based out of Georgia Tech.  The request is for approval of the proposal.

          Chairman Harper suggested after meeting with the Chamber and others regarding attracting businesses to the County, to appoint business people within the County that have expertise in attracting business to volunteer and work with staff on the study. 

          Mr. Harris stated the recommended tool is used by a number of Economic Development Departments.  Mr. Bob White, Director of Economic Development for Henry will be involved with the process.

          Commissioner Mathis commented regarding setting a deadline to bring the study to the Board.  It’s imperative that whatever is done for economic development is done in conjunction with the adoption of the Comprehensive Land Use Plan. 

          Commissioner Holder asked if it had been stated that this would require a four (4) month study.  Mr. Harris stated that was correct. 

Commissioner Mathis stated the question as to what is the current health of the economy in Henry County as it relates to the business and housing ratio, has not been answered.

          Mr. Harris stated one of the advantages of the WebFit tool being offered with the proposal is it allows you to model different scenarios. 

          It was suggested that the WebFit tool be demonstrated to the Board and Administration.  Mr. Harris stated he would contact the consultant to perform a brief walk thru.

           

          Mr. Harris stated he had contacted the Cities regarding cost sharing for the study; verbal commitments have been received from three (3) of the Cities.  The cost should be reduced by approximately 25%.

          Commissioner Bowman made the motion to approve the request; Commissioner Mathis seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, On June 5, 2007 the Henry County Board of Commissioners directed staff to have a Fiscal Impact Study done to analyze the merits of the proposed Comprehensive Plan, and;

 

WHEREAS, Henry county staff has spoken with several consulting firms to ascertain their specific scope of services, and have found only one local firm which can provide the type of analysis sought by the Board, and;

 

WHEREAS, after meeting with Enterprise Innovation Institute at Georgia Tech, and speaking with other municipalities which have utilized their services, we feel they are best suited to analyze and address the fiscal integrity of the proposed Comprehensive Plan, and;

 

WHEREAS, Enterprise Innovation Institute has provided a proposal in the amount of $29,000, which includes the “Webfit” modeling software as the toll to analyze the fiscal impact of development within the County.

 

NOW THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners approve the contract and authorizes the Chairman to execute same for the purpose of implementing a web-based fiscal impact tool (Webfit) for Henry County.

Nominations for the vacancy on the Hospital Authority

          Commissioner Bowman made the motion to nominate Dal Turner, Dr. Gala Sylvain and Al Bowen to be submitted to the Hospital Authority to be considered for appointment; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Georgia Law (unannotated § 31-7-72) requires the Governing Authority submit 3 eligible persons for consideration to serve on the Hospital Authority; and,

          WHEREAS, the Board of Commissioners nominates the following:

1.     Dal Turner

2.     Dr. Gala Sylvain

3.     Al Bowen

          NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners approves the list of nominees and authorizes the Chairman to submit these 3 eligible persons for consideration to serve on the Hospital Authority.

Approval of Minutes

          Commissioner Mathis made the motion to approve the minutes for the July 16th and 17th regular meetings; Commissioner Bowman seconded.  The motion carried unanimously.

County Manager Comments

          There were no comments.

County Manager Comments

          There were no comments.

Public Comments

          There were no comments.

Upcoming Meetings

                       1.      Tuesday, August 21st @ 6:30 p.m., Regular BOC meeting

                       2.      Wednesday, August 29th @ 9:00 a.m., Called Meeting for the 1st Public Hearing for the Millage Rate  and @ 6:00 p.m., Called Meeting for the 2nd Public Hearing for the Millage Rate and Approval of the SPLOST III Project List and Budget Projections

                       3.      September 3rd is Labor Day Holiday – There will be no meeting and Tuesday, September 4th @ 9:00 a.m., Regular BOC meeting 

                       4.      Wednesday, September 5th @ 6:00 p.m., Called Meeting for the 3rd Public Hearing for the Millage Rate and @ 6:30 p.m. the Adoption of the Millage Rate.

                       5.      Monday, September 17th @ 9:00 a.m. and Tuesday, September 18th @ 6:30 p.m., Regular BOC meetings

Adjournment

          Commissioner Mathis made the motion to adjourn; Commissioner Bowman seconded.  The motion carried unanimously.

 

 

                                                                                      Jason T. Harper, Chairman

 

Shay Mathis, County Clerk