STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Board of Commissioners held a Called Public Meeting at 10:30 a.m. on Monday, August 10, 2009, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

                        Elizabeth “BJ” Mathis, Chairman,

Rick Jeffares, District II Commissioner

            Randy Stamey, District III Commissioner

Reid A. Bowman, Vice-Chairman, District IV Commissioner

Johnny B. Basler, District V Commissioner

Not Present was:

Warren E. Holder, District I Commissioner

Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; Phyllis Shrader, Interim County Manager; Michael Sabine, Assistant County Manager;  Mike Bush, Finance Director; Angie Bailey, Social Services Division Director; Terry McMickle, Public Works Division Director; Michael Harris, Planning & Zoning Services Division Director; Jim Luebbering, Building and Development Services Division Director; and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.) 

            Chairman Mathis called the meeting to order and called for an acceptance of the agenda.  Commissioner Bowman made the motion to amend the agenda to add a Resolution to amend the Henry County Personnel Policy Manual; Commissioner Basler seconded.  The motion carried 4-0-0.

Recommendation of a vendor to GDOT for the Eagle’s Landing Parkway Transportation Improvement

            Roque Romero, SPLOST Transportation Manager presented the agenda item to the Board.  The request is to approve a resolution recommending the bid proposal for the construction of the Eagle’s Landing Parkway.  Eagles Landing Parkway is a designated SPLOST III Transportation project.  Sealed bids were solicited and seven (7) sealed bids were received.  After reviewing all bids, staff recommended the bid proposal of the low bidder, G. P.’s Enterprises, Inc. in the amount of $18,443,111.45.  The recommendation will be submitted to the Georgia Department of Transportation (GDOT).  This is the first of three steps in order to begin construction of this project.  Once GDOT approves the low bidder, step two will be approval of the construction contract between GDOT and Henry County.  Once the construction contract is signed the third step will be to award the bid for construction.

            Commissioner Bowman stated the bids came in under what was budgeted for this project.  Commissioner Bowman asked when the ground breaking ceremony would take place.  Mr. Romero stated approximately 30 to 45 days. 

            Commissioner Bowman asked what the estimated time frame for construction of this project.  Mr. Romero stated approximately 2 ½ years.

            Commissioner Bowman made the motion to recommend the bid proposal for construction of the Eagle’s Landing Parkway project to GDOT; Commissioner Stamey seconded.  The motion carried 4-0-0 approving the following resolution:

WHEREAS, Eagles Landing Parkway is a SPLOST III Transportation project; and

            WHEREAS, sealed bids were solicited for the construction; and

            WHEREAS, seven (7) sealed bids were received and reviewed; and

            WHEREAS, funding for this project is available from the American Recovery and Reinvestment Act.

            WHEREAS, SPLOST recommends the bid proposal of the low bidder, G.P.’s Enterprises, Inc., in the amount of $18,443,111.45; and

            NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners recommends the bid proposal of a construction bid to G.P.’s Enterprises, Inc. for construction of the major transportation improvement of Eagles Landing Parkway, and authorizes staff to transmit such recommendation to Georgia Department of Transportation.  The Chairman is hereby authorized to sign all necessary documents for this project.  All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

Authorization to purchase pipe for Hol-Mar Trail

            Terry McMickle, Public Works Division Director presented the agenda item to the Board.  The request is for approval of a bid for pipe to be used on Hol-Mar Trail (a road that is on the priority resurfacing list).  Henry County DOT crews inspects all cross drains on subject roadways to identify failing systems in need of replacement.  Upon performing a drainage analysis, the pipe on Hol-Mar Trail was found to be undersized.  The replacement cross drain will be an 84” diameter concrete pipe.  Staff’s request is for approval of the low quote by Foley Products to purchase 80 linear feet of 84” diameter concrete pipe at $188.48 per linear foot with a total of $15,078.40.

            Commissioner Stamey made the motion to approve the purchase of 80 linear feet of 84” diameter concrete pipe from Foley Products; Commissioner Bowman seconded.  The motion carried 4-0-0 approving the following resolution:

WHEREAS, with all resurfacing projects DOT crews have been inspecting all cross drains in advance of the paving crew to identify failing systems for replacement prior to resurfacing,

            WHEREAS, there is an existing 48” diameter metal pipe located in a perennial stream where the base of the pipe has substantially deteriorated and is in need of replacement.  Upon performing a drainage analysis, the pipe was found to be undersized as well; and,

            WHEREAS, Foley Products has submitted the lowest and most responsive quote at $188.48 per linear foot for the purchase of 84” diameter concrete pipe; departmental personnel recommend award to Foley Products.

            NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Quote number WB-10-009-1 to Foley Products in the amount of $15,078.48 for the purchase of 80 linear feet of 84” diameter concrete pipe in order to replace a deteriorated pipe prior to scheduled resurfacing operations in September.  The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

Resolution amending the Henry County Personnel Policy Manual

            Angie Bailey, Social Services Division Director presented the agenda item to the Board.  The Personnel Policy currently has two options regarding sick leave at the time of retirement and also there is no limit on the amount of sick leave an employee can accrue.  The first revision is that all accrued sick leave at the time of retirement shall be added towards credited service. (There will be no cash pay-out for accrued sick leave).  The second revision is that any sick leave in excess of six (6) months of accrual shall not be carried over to the next calendar year and no financial compensation will be paid.  Employees that are currently above the maximum accrual of six (6) will have their sick leave “grandfathered” at the current accrual balance.  Employees shall not carry over to the next calendar year an accumulated sick leave balance beyond that on record at the time this revision is adopted.

            Commissioner Bowman made the motion to amend the Henry County Personnel Policy Manual; Commissioner Jeffares seconded the motion carried 4-0-0 approving the following resolution:

            WHEREAS, the Board of Commissioners recognized the need for a Personnel Policy Manual for the purpose of governing and regulating the proper administration of a classification and pay plan, rules and regulations to be followed by County employees, and to ensure equitable treatment of all county employees; and

            WHEREAS, the Board of Commissioners acknowledges the current Henry County Personnel Policy as ratified on March 31, 2008; and

            WHEREAS, the Henry County Personnel Policy Article VI, Section II (Option C-Accrued Sick Leave) currently allows employees retiring from employment two options regarding accumulated sick leave:  1) Sick leave may be added to the employee’s longevity or 2) Employees may request payout of sick leave; and

            WHEREAS, Article VII, Section V, (Sick Leave) currently states there is no limit on the amount of sick that can be accrued by an employee; and

            WHEREAS, the Board of Commissioners is desirous to amend the Policy regarding Sick Leave (as provided in the attached Exhibit “A”) in order to offset the County’s liability for this account as considered in our Financial Statement; and

            WHEREAS, this amendment is in line with our currently established GebCorp Plan Document;

            NOW, THEREFORE, BE IT RESOLVED, the Henry County Personnel Policy Article VI, Section II be amended to allow one option which would apply accrued sick leave towards credited service upon retirement (with no cash payout of sick leave);

            BE IT FURTHER RESOLVED, the Henry County Personnel Policy, Article VII, Section V (Sick Leave) be amended to allow a maximum accumulation of hours equal to six (6) months of standard work; and

            BE IT FURTHER RESOLVED, as of the date of adoption of this amended policy those employees currently over the six-month maximum accrual shall be “grandfathered” at their current sick leave balance; however, those “grandfathered” employees shall not carry over, to the next calendar year, an accumulated sick leave balance beyond that on record at the time of this revision is adopted.

Executive Session

Commissioner Stamey made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by LaTonya Wiley, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Jeffares seconded.  The motion carried 4-0-0.

(Executive Session was held.)

Commissioner Bowman made the motion to reconvene into Public Session; Commissioner Stamey seconded.  The motion carried 4-0-0.

Commissioner Jeffares made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Bowman seconded.  The motion carried 4-0-0.

Commissioner Jeffares made the motion to adjourn; Commissioner Bowman seconded.  The motion carried 4-0-0.

 

                                                                        Elizabeth “BJ” Mathis, Chairman

 

Shay Mathis, County Clerk