STATE OF GEORGIA

 

COUNTY OF HENRY

 

 

The Henry County Board of Commissioners held a Public Meeting at 9:00 a.m. on Monday, August 6, 2007, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.  Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

          Jason T. Harper, Chairman,

          Warren E. Holder, District I Commissioner

          Elizabeth (“B.J.”) Mathis, Vice-Chairman, District II Commissioner

          Randy Stamey, District III Commissioner

          Reid A. Bowman, District IV Commissioner

          Johnny B. Basler, District V Commissioner

 

Also attending were Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; Phyllis Shrader, Deputy County Manager; Michael Harris, Planning Division Director; Terry McMickle, Public Works Division Director; Michael Sabine, Assistant County Manager; Roy Clack, SPLOST/Capital Projects Division Director; Angie Bailey, Social Services Division Director; LaTonya Wiley, Deputy County Manager; and others.

 

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

 

          Chairman Harper called the meeting to order and announced the following item would not be heard:

          Resolution requesting authorization to accept a transportation grant for elderly persons and persons with disabilities (Presenter:  David Williamson, Transit Director)

          Commissioner Stamey amended the agenda by adding the following agenda item:

          Resolution to grant the Georgia Department of Transportation a traffic control easement at the intersection of the Henry County Fire Station and Salem Baptist Church Driveway

          Commissioner Basler made the motion to approve the agenda; Commissioner Stamey seconded.  The motion carried unanimously.

Presentation of Report – SPLOST III Committee

          Mary House, SPLOST III Committee Chairperson, presented the final report compiled by the SPLOST III Committee.  Over the course of preparing the report, meetings were held in Ola, Fairview, Stockbridge, McDonough, Locust Grove and Hampton.  The report is based upon citizen input as well as presentations that were to the committee from various groups.  In coming up with the budget estimates, the committee relied heavily on a report prepared by Morgan Keegan.  With respect to the budget allocation, during the course of the meetings the committee was made aware of the Intergovernmental Agreement and the budget calculations prepared by the committee are just the county portion. 

PLANNING & ZONING SERVICES

Joint Henry County/Cities Comprehensive Transportation Plan

          Michael Harris, Planning & Zoning Division Director and Cheri Hobson-Matthews, Transportation Planning Director, presented the agenda item to the Board.  Staff recommended the adoption of the Joint Henry County/Cities Comprehensive Transportation Plan.  The plan represents cumulative efforts of the County and the Cities of McDonough, Stockbridge, Locust Grove and Hampton to work in conjunction with the consultant, PB Americus to develop a transportation plan that will provide increased mobility and accessibility in concert with each respected jurisdictions desired land uses. 

          Cheri Hobson-Matthews presented the following information to the Board:

          There have been several meetings and workshops, meetings in every city, presentations were made at the Atlanta Regional Commission and the Georgia Regional Transportation Authority to receive public comments and assurance from all bodies.

          The Comprehensive Transportation Plan (CTP) was unique in that it was a coordinated effort with the land use team.  The Comprehensive Land Use Plan is underway and staff wanted to make sure that when the Transportation Plan was developed it went along with the Comprehensive Land Use Plan. 

          The following are some of the critical elements of the Transportation Plan:

Ø     CTP ROAD TO FINALIZATION (THE PLAN)

·        Community Leader Interviews

·        Transportation and Land Use Data Analysis

·        Community Visioning

·        Shared Transportation Agenda

·        Transportation Goals and Objectives

·        Transportation Needs

·        Recommended Projects

·        Funding Sources and Levels

·        Project Priorities

·        Implementation Strategies and Policies

 

Ø     Transportation Issues in Henry County

·        Need better connectivity north/south and east/west)

·        Inadequate roadway system – unfunded needs

·        Truck traffic impacts

·        Growing congestion, especially on I-75

·        Vulnerable to I-75 incidents – few alternative routes

·        Lots of undeveloped land

·        Need more walk, bike, transit options

Ø     Transportation Priorities Identified

o       Priorities will be identified for:

·        Arterial Widenings

·        Road Extensions

·        Collector Roads

·        Public Transportation

o       Specific programs in the Plan will address:

·        Bicycle/Pedestrian Improvements

·        Safety

·        Traffic Operations Projects

 

Ø     Proposed Arterial Road Widenings

 

High Priority

Medium Priority

Lower Priority

SR 155 from I-75 to Spalding County Line

US 19/41 from SR 81 to Woolsey Road

Airline Road from Rockdale County Line to existing end

SR 42 from Racetrack Road to Butts County

Line

US 19/41 from Flint River Road (in Clayton

County) to SR 81 (CL-AR-247)

Iris Lake Road from Racetrack Road to Harris Drive

Hampton-Locust Grove Road/Bill Gardner

Pkwy. from SR 20 to SR 155

SR 81 from Old Jackson Rd/Airline Rd to

Newton County Line

Jodeco Road from Flippen Road to I-75

Hampton-Locust Grove Road/Bill Gardner

Pkwy. from SR 155 to SR 42

Racetrack Road from SR 81 to SR 155 and

SR 155 from Racetrack Rd to I-75 2 (HE-113)

North Ola Road from East Lake Road to SR 81

East Lake Road from SR 155 to SR 20

SR 155 from DeKalb County line  to Turner

Church Rd4 (HE-135)

Kelleytown Rd from Airline Rd to SR 20

Flippen Road/Western Corridor from SR 138 to

Spalding County Line3

SR 138 from I-675 to Rockdale County Line

East Atlanta Road from US 23 to Panola Road (HE-137)

SR 81 from McDonough Pkwy. East to Old

Jackson/Airline Road

Jonesboro Road from US 19/41 (in Clayton

County) to I-75* (HE-920B)

Miller’s Mill Road from US23/SR 138 to SR 155 (HE-

140)

Fairview Road from DeKalb County Line to SR

1551 (HE-134)

Kelleytown Road from SR 155 to Airline Road

(HE-139)

Old Conyers Road from East Atlanta Road to Flat Rock

 Road (HE-138)

SR 20 from McDonough Pkwy. (East) to

Rockdale County Line (HE-020C)

US 23 from SR 138 to I-675 in Clayton

County 5 (HE-136)

Swan Lake Road from Fairview Road to Flat Rock Road

(HE-141)

US 23/SR 42 from SR 138 to Jonesboro Road

(HE-107)

Anvil Block Road from Bouldercrest Road in

Clayton County to Fairview Road

(CL-230C)

West Panola Road from Bailey Drive (in Clayton County)

to Flakes Mill Road (HE-163)

Eagles Landing Pkwy. from Eagles Pointe

Pkwy. to US 23 (HE-132C)

 

 

Patrick Henry Parkway from Eagles Landing

Pkwy (at Rock Quarry Rd) to Jodeco Rd

(HE-165B)

 

 

 

 

Ø     Proposed Major Road Improvements

 

Proposed Collector Road Widenings

High Priority

Medium Priority

Lower Priority

Widen Flat Rock Rd from East Atlanta Rd to Miller’s Mill Rd.

Widen Crumbley Rd from SR 155 to Kelleytown Rd

Widen Keys Ferry Rd from SR 81 to Butts County Line

Widen Old Jackson Rd from SR 81 to Butts County Line

Widen Peeksville Rd from SR 42 to Old Jackson Rd

Widen Leguin Mill Rd from Peeksville Rd to New Hope Rd

 

Proposed Arterial Extensions

High Priority

Mid Priority

Lower Priority

Extend Westside Corridor from Flippen Rd (south end) to Rocky Creek Rd

Extend Rock Quarry Rd from SR 138 to Old Conyers Rd

(HE-109)

Extend Airline Rd south form existing end to SR 81

McDonough Pkwy Phase II from US 23 to SR 155

(HE-118B)

McDonough Pkwy Phase IV from SR 20 to SR 81

(HE-118D)

Extend Iris Lake Rd north from existing end to SR 81

McDonough Pkwy Phase III from SR 155 to SR 20

(HE-118C)

 

Extend N Ola Rd north from existing end to Kelleytown Rd/SR 20

 

Ø     Project Priorities

·        Highest Priority Projects

o       SR 155

o       SR 42

o       Hampton-Locust Grove Rd/Bill Gardner Pkwy.

o       East Lake Road

o       Flippen Road Extension

o       SR 81

o       US 19/41

o        SR 20

o        Eagles Landing Parkway

o        Patrick Henry Parkway

o        McDonough Parkway

o        Express Bus Services to Downtown, Midtown, and HJAIA

·        Estimated Total Construction Cost of High, Medium, and Low Priority Projects (per ARC costing tool) =  $ 1.1 billion

 

Ø     Lack of Viable North/South Corridors

·        Existing N/S Corridors:

o       US 19/41

o       I-75

o       SR 42

·        Potential New Corridor:

o       Westside Corridor/Flippen Road Extension

 

Ø     Roadway Functional Classification

·        Approximately 75 recommended roadway classification changes for GDOT submittal

·        54 Lower priority recommended roadway classification changes

·        State funding is not directly tied to functional classification this funding is allocated based on project lists submitted to the state

·        Federal funding is dedicated to roads with certain classifications

·        Four roadways designated as major arterials on the Henry County Functional Road Plan versus local road classification on the GDOT Functional Classification System

 

Ø     NEXT STEPS

·        Submittal of road classification changes to the Georgia Department of Transportation

·        Creation of a forum for local planners and engineers at the City and County to continuously monitor the technical aspects of transportation planning and system development

·        Creation of information system to keep local officials and citizens aware of transportation program achievements, especially on the progress of implementing the CTP

·        Monitor ongoing and future transportation projects

·        Implementation of the goals, objectives and public policies identified within the CTP

Commissioner Holder commented regarding the roadway classifications; there are some inconsistencies in the plan.  For example, New Hope Road from SR 81 to the Butts County Line, this road does not go to the Butts County Line it goes to Peeksville Road.  Commissioner Holder gave other examples of inconsistencies. 

Michael Harris, Planning & Zoning Services Division Director responded that there are inconsistencies; the desire with the road classification was to develop greater consistency with Georgia Department of Transportation (GDOT).  One of the challenges in working with GDOT, they do not always take into consideration future development.  There are some areas that need to be reviewed and adjusted accordingly. 

Chairman Harper asked what the process is to amend the plan once it has been adopted.  Ms. Hobson-Mathews stated no changes have been submitted.  The plan does not receive Federal Funding; it was funded through the general fund and funding from the cities.  Once the plan is adopted it becomes the County plan and does not have to be forwarded to the Atlanta Regional Commission or the Department of Community Affairs for approval so it can be amended.  Before the plan is submitted to GDOT it will be reviewed and corrected.

Chairman Harper stated that each Board Member will have to review the road classifications within their district.  Staff can not classify all the roads within the county.

After further discussions regarding the road classification, Chairman Harper suggested that staff meet with each Board Member to review the classifications.

Mr. Terry McMickle, Public Works Division Director stated road classification is pertinent for receiving funding for roads.

Commissioner Mathis stated regarding the “Initial Step in the Commuter Rail Implementation” it states the City of Hampton has already designated a plan site for commuter rail service if implement;  Commissioner Mathis asked staff to discuss this with the Mayor of Hampton as to if the statement is correct.  It also mentions the recommendation to close three (3) public crossings (North Steele Drive, Amaha Lee Road and Floyd Road) and six (6) private crossings if the plan is implemented; Commissioner Mathis suggested that staff coordinate with Public Works about the possibility of the crossings bein closed. 

Commissioner Mathis stated in reference to “Enhanced Transit”, what is enhanced transit?  Whitney Sheppard, PB Americus stated it is part of the planning process.  The CTP Team examined a wide range of transit alternatives and in recognition of the long range nature of the plan, specific routes were not recommended but key destinations and origins were explored.  There is a map that shows specific routes that were included for planning purposes to assess, technically, the positive impact that transit could bring to the county. 

          Commissioner Mathis stated she noticed within the plan transit routes to Shannon Mall and Stone Crest Mall, why were those destinations chosen?  Ms. Sheppard stated many of the routes are already included in the regions long range transportation plan and figuring on the activity centers known at that time and Henry County’s Future Land Use Map, some refinements were made but for the most part a large majority of the routes were included in the ARC’s Long Range Transportation Plan. 

          Commissioner Mathis asked for clarification of a statement regarding the proportion of money spent in Henry County as far as transportation dollars and TIP (Transportation Improvement Program).  It states that only approximately 60% of the funds that one would expect to come to Henry County have actually been allocated to Henry County in the 2006-2011 TIP.  Why Henry County has only been allocated 60% of the funds verses 100% that should come to our region?  Ms. Sheppard stated she can’t say exactly why, but what that statement refers to is that Henry County has about 2.7% of the regions population and receives approximately 2.2% of the committed funding for the transportation improvement program.  One of the goals of this plan is to represent a unified statement from the County and the Cities to be in a better position to get a higher proportion of funds that will be allocated in the next update to the Transportation Improvement Program and the on going updates of that regional plan.

          Commissioner Mathis stated she noticed within the data is that Henry County as compared to other counties, proportionately Henry County spends more on transportation projects.  Mr. Harris stated part of the challenge was getting our projects into the TIP.  Now that the projects have been identified and prioritized, moving forward and getting them into the TIP we will be able to receive more State and Federal funding.

          Commissioner Mathis stated regarding the functional classification, if the county adopts GDOT’s classification system, how will that work with the Unified Land Development Code (ULDC).  Can they be merged together?  Mr. Harris stated staff has reviewed removing the roadway classification as criteria within the zoning considerations. 

          Commissioner Mathis made the motion to approve the resolution and ask that staff discuss with the City of Hampton the previously stated concerns.

          Commissioner Holder asked the urgency of the plan to be approved.  Ms. Hobson-Matthews stated there was no urgency, but the County is under contract with PB Americus and the contract has been extended, but we are at a point where the contract can be completed and the concerns of the Board can be handled internally by staff.

          Mr. Harris stated if the Board desires, staff can meet with each Commissioner as well as the Cities to specifically address the roadway classifications and to address Commissioner Mathis’ concerns. 

          Commissioner Mathis amended the motion to approve the resolution excluding the roadway classification table which shall be brought back for approval in two (2) weeks and ask that staff discuss with the City of Hampton the concerns; Commissioner Stamey seconded.  The motion carried 4-1-0 with Commissioner Holder voting in opposition approving the following resolution:

          WHEREAS, Henry County and its cities, are experiencing an unprecedented surge of growth and development according to the U. S. Census figures and information from the Atlanta Regional Commission (ARC); and

          WHEREAS, in August 2005, the Henry County Board of Commissioners initiated the development of its first-ever Comprehensive Transportation Plan (CTP) in collaboration with the Cities of Hampton, Locust Grove, McDonough and Stockbridge; and

          WHEREAS, the plan was initiated in response to the concerns of local elected officials and citizens about the rapid growth of the county and its impact on the quality of the transportation system in the County and the increasing level of traffic congestion; and

          WHEREAS, the Comprehensive Transportation Plan has identified the current need for transportation improvements throughout the County, including new and widened roads, intersection improvements, sidewalk and bicycle paths and new and expanded public transportation services for commuters, seniors, and disabled individuals; and

          WHEREAS, the CTP will cover a planning period from 2005 through 2030; and

          WHEREAS, the Board of Commissioners reviewed and commented on the text of the final plan; and

          WHEREAS, the Board of Commissioners would like for amendments to be made to Table XII-4 - Recommended Roadway Classification Changes for GDOT Submittal and Table XII-5 – Remaining Classification Discrepancies-Lower Priority; and

          WHEREAS, the Functional Classification Section (Pages XII 3-13) will be excluded from the adoption and adopted at a later date

          NOW, THEREFORE, BE IT RESOLVED THAT the Henry County Board of Commissioners approves the adoption of the Joint Henry County/Cities Comprehensive Transportation Plan, with the exception of the Functional Classification Section pages XII-3-13.

Preparation of a Joint Henry County/Cities Solid Waste Management Plan and Citizen’s Participation Plan

          Julius Ross, Chief Planner, presented the agenda item to the Board.  The request is to update the Solid Waste Management Plan that was last updated in 1994.  There was a five year update in 2004.  The update represents an effort on the parts of the Cities and the County to prepare a new joint Solid Waste Management Plan.  The plan is designed to decrease the amount of solid waste going into landfills by 25%; this is the state goal in every jurisdiction that is required to prepare a plan.  And this consists of the waste reduction, collection, disposal, land limitations and public involvement.  The request is for approval to initiate preparation of the plan and to approve the citizen participation plan. 

          Chairman Harper called for public comments from anyone wishing to speak regarding the citizen participation plan; there was no response.

          Commissioner Holder made the motion to approve; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the State of Georgia requires an update of the Solid Waste Management Plan (SWMP) every ten years by Chapter 110-4-3, Rules of Georgia Department of Community Affairs Minimum Planning Standards and Procedures for Solid Waste Management; and

 

          WHEREAS, Henry County and the Cities of Hampton, Locust Grove, McDonough, and Stockbridge seek to forge a new sense of community, and intergovernmental cooperation by the preparation of a Joint City/County SWMP; and

         

          WHEREAS, All Georgia local governments developing and updating solid waste management plans, plan amendments, and short-term work program updates are required to provide adequate opportunity for public participation in the planning process; and

 

          WHEREAS, a Citizen Participation & Involvement Plan has been prepared to obtain citizen participation and involvement in the plan: to insure that citizens have adequate access to the planning process, and are provided opportunities to comment on the local plan; and

 

          WHEREAS, The legislative intent is for each solid waste management plan, relying upon a landfill in Georgia for waste disposal, to have a program in effect to reduce by 25 percent the per capita rate of municipal solid waste disposed statewide in solid waste facilities as compared with the per capita municipal solid waste disposal rate in FY 1992.

 

          BE IT THEREFORE RESOLVED, that the Board of Commissioners of Henry County approves the SWMP Citizen Participation & Involvement Plan, and authorizes the Director of the Planning & Development Division to initiate the preparation of a new Joint Henry County/Cities Solid Waste Management Plan Update to meet the State of Georgia Minimum SWMP Planning Standards, and to meet the future SWMP needs of Henry County and its Cities.

Transmittal of the annual update of the Short Term Work Program & Capital Improvements Element to the Atlanta Regional Commission

          Michael Harris, Planning & Zoning Division Director, presented the agenda item to the Board.  The intention was to submit this item along with the Joint Comprehensive Land Use Plan; however the Land Use Plan has not been approved by all of the Cities.  The request is to remove the Short Term Work Program & Capital Improvements Element from the Comprehensive Land Use Plan to be transmitted to the Department of Community Affairs (DCA) separately to meet the October 31st deadline. 

          Chairman Harper called for public comments from anyone wishing to speak regarding the transmittal of the Short Term Work Program & Capital Improvements Element; there was no response.

          Commissioner Holder made the motion to approve; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, the State of Georgia requires an update of the Solid Waste Management Plan (SWMP) every ten years by Chapter 110-4-3, Rules of Georgia Department of Community Affairs Minimum Planning Standards and Procedures for Solid Waste Management; and

 

          WHEREAS, Henry County and the Cities of Hampton, Locust Grove, McDonough, and Stockbridge seek to forge a new sense of community, and intergovernmental cooperation by the preparation of a Joint City/County SWMP; and

         

          WHEREAS, All Georgia local governments developing and updating solid waste management plans, plan amendments, and short-term work program updates are required to provide adequate opportunity for public participation in the planning process; and

 

          WHEREAS, a Citizen Participation & Involvement Plan has been prepared to obtain citizen participation and involvement in the plan: to insure that citizens have adequate access to the planning process, and are provided opportunities to comment on the local plan; and

 

          WHEREAS, The legislative intent is for each solid waste management plan, relying upon a landfill in Georgia for waste disposal, to have a program in effect to reduce by 25 percent the per capita rate of municipal solid waste disposed statewide in solid waste facilities as compared with the per capita municipal solid waste disposal rate in FY 1992.

 

          BE IT THEREFORE RESOLVED, that the Board of Commissioners of Henry County approves the SWMP Citizen Participation & Involvement Plan, and authorizes the Director of the Planning & Development Division to initiate the preparation of a new Joint Henry County/Cities Solid Waste Management Plan Update to meet the State of Georgia Minimum SWMP Planning Standards, and to meet the future SWMP needs of Henry County and its Cities.

SOCIAL SERVICES

A contract for source-related Medicaid Services

          Susan Craig, Senior Services Director and Pamela Cates, R.N., Program Coordinator for Health Services, presented the agenda item to the Board.  The request is to renew the contract with UniHealth Solutions of Atlanta.  UniHealth has a contract with the State Department of Community Health and Henry County Senior Services has a sub-contract to provide services to clients eligible for Medicaid. 

          Commissioner Holder made the motion to approve; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, the Senior Services Department is the local Agency on Aging which provides in-home services,, home delivered meals and nutritional supplements to the senior adult population in Henry County; and

          WHEREAS, Henry County Senior Services desires to renew a contract with UniHealth Solutions of Atlanta, which has a State Department of Community Health (DCH) contract to provide in-home personal services to Medicaid-eligible clients under the SOURCE waiver program; and

          WHEREAS, Senior Services seeks approval by the Board of Commissioners of the contract with UniHealth Solutions of Atlanta for a one year period, with automatic renewal for one additional year, unless terminated by either party.

          THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners approves said contract and authorizes the Chairman to execute same on behalf of the Board for the benefit of the senior citizens of Henry County.

FINANCE

FY 2008 Contract with the Georgia Public Defenders Standards Council and the Circuit Public Defenders Office of the Flint Judicial Circuit

          Mike Bush, Finance Director, presented the agenda item to the Board.  The request is for approval of the annual agreement with the Public Defenders Office that began in 2004-2005. 

          Commissioner Mathis made the motion to approve; Commissioner Holder seconded.  The motion carried 4-0-1 with Commissioners Basler, Mathis, Stamey and Holder in favor and Commissioner Bowman abstained.

PUBLIC WORKS

Bid to repair the Roadtec Asphalt Milling Machine

          Terry McMickle, Public Works Division Director, presented the agenda item to the Board.  The request is to award the bid for repair of the roadtec asphalt milling machine to Roadtec.

          Seven invitations to bid were issued and one sealed bid was submitted.  The milling machine was purchased in February of 2006 and the machine was five years old when purchased.  Several of the vendors were contacted as to why a bid was not submitted and it was discovered that the vendors only serviced the machines they sold. 

          Commissioner Stamey asked if the equipment would be transported by the county or would the vendor be transporting the equipment to Tennessee.  Mr. McMickle stated the vendor would be transporting the equipment. 

          Commissioner Mathis asked what would be the cost of a new machine and as the machine continues to age will there be problems with replacement parts as needed.  Mr. McMickle responded there probably would not be a problem with the parts.  Because of the nature of work, the machines require maintenance.  He stated he wasn’t sure how much a new machine would cost. 

          Commissioner Holder asked staff to bring back to the Board the cost for a machine that would go beyond the milling machine where we would go to the next level and grind the millings to make a consistent material that could be better used on the roads.  Mr. McMickle stated a bid was issued and one response was received for grinding the millings into a finer product.  The bid that was received was not satisfactory.  The bid is currently being restructured and will be re-issued.

          Commissioner Bowman made the motion to approve; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, sealed bids (SB-08-06-070307-1) were solicited for repairing the Department of Transportation’s asphalt milling machine (Roadtec Model RX-50B); and

          WHEREAS, one (1) vendor submitted a bid to complete these repairs; Roadtec, Inc. submitted a bid in the amount of $29, 429.80; and

          WHEREAS, funds are available in the Department of Transportation budget to complete these repairs; and

          WHEREAS, Roadtec, Inc. has submitted the lowest and most responsive bid for repairs to the asphalt milling machine; departmental personnel recommend award to Roadtec, Inc.

          NOW, THEREFORE, BE IT RESOLOVED, the Board of Commissioners of Henry County awards Bid Number SB-08-06-070307-1 to Roadtec, Inc. in the total amount of $29,429.80 for repairs to the Roadtec RX-50B asphalt milling machine.  The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

BUILDING & DEVELOPMENT SERVICES

Memorandum of Agreement with the City of McDonough regarding Inspections, Permitting and Plan Reviews

          Jim Luebbering, Building & Development Services Division Director, presented the agenda item to the Board.  With the development of the county parks, the jail expansion and other projects, county employees are taking on major building and development projects at the fraction of the cost charged by outside contractors.  The proposed agreement would allow the County to further streamline and coordinate inspections and permits into the ongoing construction process.  The agreement will help reduce down time and any inefficiency and take advantage of the in-house expertise.  The County recently initiated a Certification Program within the Building Department and the commercial and residential building inspectors have a formalized program to insure that they are proficient in every facet of construction and development inspection.  By streamlining the process, the construction and development isn’t interrupted.

          Commissioner Stamey made the motion to approve the agreement with the City of McDonough and Henry County; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

          WHEEREAS, Henry County has adequate budget, equipment and personnel levels to handle all of the inspections, permitting and plan review associated with new development, redevelopment and interior remodels of County owned land and facilities located within the City of McDonough; and

          WHEREAS, the obligation to perform review, approvals, permitting and inspections of County projects located within the City of McDonough rests solely with the County, thus relieving the County of the payment, to the City, of impact, plan review, permitting and inspection fees; and

          NOW, THEREFORE, BE IT RESOLVED THAT the Board of Commissioners of Henry County hereby extends to the City, if desired, this MOA so that the City may provide their own, similar development services for City owned facilities located within the unincorporated boundaries of the County;

          BE IT FURTHER RESOLVED THAT the Board of Commissioners of Henry County authorizes the adoption of the “Memorandum of Agreement with the City of McDonough”; and, any Resolution in conflict with this Resolution is hereby repealed.

Adoption of the “Long Term Monitoring Intergovernmental Agreement” with regards to the District Wide Watershed Management Plan

          Jim Luebbering, Building & Development Services Division Director and James Moore, Chief Environmental Compliance Specialist, presented the agenda item to the Board. There have been three to five meetings with the Cities and Arcadis and some meetings were held at the Henry County Water & Sewer Authority.  The Long Term Monitoring Intergovernmental Agreement details a cost-sharing agreement between the County, the Water & Sewer Authority and the Cities within Henry County to contract with ARCADIS to design, implement and maintain the Long Term Ambient Monitoring & Biological/Habitat Assessment Program mandated under the Metropolitan North Georgia Water Planning District’s District Wide Watershed Management Plan.

          The total cost for 2007-2008 will be $85,180 of which Henry County will be responsible for $29,961 per year. 

          Commissioner Mathis made the motion to approve; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Henry County has obtained a Phase II National Pollution Discharge Elimination System permit to operate a municipal stormwater system and desires to comply with the provisions and conditions of the Phase II National Discharge Elimination system permit; and,

WHEREAS, Henry County is a member of the 16-county Metropolitan North Georgia Water Planning District; and all members of the Metropolitan North Georgia Water Planning District are mandated by State law to implement the District-Wide Watershed Management Plan; and,

WHEREAS, the District-Wide Watershed Management Plan requires members to implement Long-Term Ambient Trend Monitoring and Biological/Habitat Assessment Programs; and, all municipalities within Henry County are members of the Metropolitan North Georgia Water Planning District, and as such are obliged to implement these Programs; and,

WHEREAS, the Board of Commissioners of Henry County is the governing body of the jurisdiction having authority to adopt policy concerning operations pursuant to the Constitution of the State of Georgia and the Official Code of Georgia Annotated, and as amended from time-to-time;

NOW, THEREFORE, BE IT RESOLVED THAT the Board of Commissioners of Henry County hereby determines that sharing the financial burden of these Programs amongst all the municipalities within the County is reasonable; and,

BE IT FURTHER RESOLVED THAT the Board of Commissioners of Henry County authorizes the adoption of the “Long Term Monitoring Intergovernmental Agreement”; and, any Resolution in conflict with this Resolution is hereby repealed.

Authorization to transmit Henry County’s Notice of Intent (GANOI) for Georgia NPDES for Small Municipal Separate Storm Sewer Systems

          Jim Luebbering, Building & Development Services Division Director and James Moore, Chief Environmental Compliance Specialist, presented the agenda item to the Board.  The last permit was approved by the Board and submitted to the EPD in late 2003.  The last Notice of Intent (NOI) submitted consisted of 35 programs the current NOI consist of 21 programs. 

          Commissioner Mathis made the motion to approve; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS Henry County is a political subdivision of the State of Georgia; and

 

WHEREAS the Henry County Board of Commissioners has been advised that the County is required to continue to undertake certain responsibilities in conjunction with National Pollution Discharge Elimination System (NPDES) Phase II regulatory requirements; and

 

WHEREAS the Board of Commissioners is required in conjunction with those responsibilities to file a Notice of Intent (NOI) regarding the County’s participation under the jurisdiction of the NPDES General Permit issued for Georgia relative to Phase II requirements;

         

NOW THEREFORE BE IT RESOLVED by the Henry County Board of Commissioners that it approves and certifies this Notice of Intent (NOI) on August 6, 2007 in conformity with National Pollution Discharge Elimination System Phase II requirements.

 

BE IT FURTHER RESOLVED that the Board of Commissioners directs the County Manager to transmit original copies of this Resolution and Notice of Intent (NOI) to the Georgia Environmental Protection Division for review and approval in accordance with EPD program rules.

 

 SPLOST/CAPITAL PROJECTS

Bid and Budget Amendment for the purchase of paneling materials for the Historic Courthouse

          Roy Clack, SPLOST/Capital Projects Director, presented the agenda item to the Board.  The historic courthouse is currently under restoration that began October, 2006 and is projected to be completed in October, 2007.  There was a request by the Superior Court Judges to consider changing the appearance of the courtrooms.  It was suggested that the walls be paneled.  Bids were solicited and one bid was received to panel the 2nd and 3rd floor courtrooms and the Judge’s chambers.  Staff recommended the bid be awarded to New England Classic.  The bid is for material only and if approved, a bid for installation services would be submitted. 

          Chairman Harper stated the request would make the renovated courtrooms similar to the courtrooms within the courthouse addition.  The courtrooms will be functional courtrooms not museums. 

          Commissioner Mathis commented that she understood the issue regarding having paneling in the courtrooms but did not understand why the chambers needed the paneling.

          Chairman Harper asked Mr. Clack if the paneling was only chair-rail height in the chambers. Mr. Clack responded part of the way and the paneling would be to the ceiling within the courtroom.

          Chairman Harper stated the Judges chambers in the courthouse addition are from floor to ceiling, paneled completely.  Mr. Clack stated there are a few places within the courtroom that will not be paneled; the wall separating the public area from the bar area; the jury box.  Stained paneling will be in those areas not the raised paneling. 

          Chairman Harper stated when the project is completed there will be four courts; two of which are already paneled, including the Judges chambers from floor to ceiling.  If it’s agreeable with the Judges, chair-rail height paneling will be in the chambers to reduce costs.  This is not paneling the chambers completely but trying to keep the courts somewhat uniform and consistent. 

          Commissioner Stamey asked if there was a cost for paneling just the courtrooms.  Mr. Clack stated the cost was approximately $20,000 per chamber to panel the Judge’s chambers.

          Commissioner Holder made the motion to approve the resolution; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS,         the Henry County Historic Courthouse renovations in progress; and

          WHEREAS, wood paneling is to be added to the two Superior Courtrooms and Judges Chambers; and

          WHEREAS, sealed bids were solicited for the purchase of courtroom paneling materials, but only one bidder responded: and

          WHEREAS, the one sealed bid was received and reviewed and found to be within the architect’s cost estimate of $136,000.00; and

          WHEREAS, a budget amendment of $150,000.00 is requested for this material and a portion of the labor cost; and

          WHEREAS, staff recommends the low bidder, New England Classic,

                             Base Bid                         $143,374.34

                             Deduct Item C & D                        9,042.88

                             Total Bid                        $134,331.46

          NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves a budge amendment and the proposal of New England Classic and authorizes the Chairman of the Board to sign all necessary documents for the purchase of paneling materials in the historic courthouse.  All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

Bid award for adding two metal buildings for the expansion of the existing building at Windy Hill

           Roy Clack, SPLOST/Capital Projects Director, presented the agenda item to the Board.  The previous recreation building at Windy Hill is currently under construction to move the Building Department and related services.  A majority of the construction and renovations were done by inmates and the Building Maintenance Department.  In order to maximum the space it is staff’s intent to build a small addition to the existing building.  The bid is for the installation of the metal building(s) only.  The current annual concrete contractor will be used to pour the footers and place the anchors.  Once the buildings have been installed Building Maintenance and inmate labor will finish the interior.  The addition will add approximately 2,000 square feet to the existing building. 

          Commissioner Bowman made the motion to approve; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, Windy Hill renovation is in progress; and

          WHEREAS, sealed bids were solicited to furnish materials, labor and services for the expansion of the existing building at Windy Hill; and

          WHEREAS, three (3) sealed bids were received and reviewed; and

          WHEREAS, funding is available in the Capital Projects Fund; and

          WHEREAS, staff recommends the low bidder, D & M construction

                             Base Bid               $39,202.00

                             Up to 8 windows       5,200.00

                             Total Bid              $44,402.00

          NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal D & M Construction and authorizes the Chairman of the Board to sign all necessary documents for the addition of two metal buildings for expansion of the existing building at Windy Hill.

Bid for installation of replacement HVAC units at the Government Annex

          Roy Clack, SPLOST/Capital Projects Director, presented the agenda item to the Board.  The Government Annex renovations are currently in progress and are ready for installation of the Heating and Air units.  Harbin Mechanical Services, Inc. is the low bidder to install six (6) units on the roof of the building.

          Commissioner Bowman made the motion to approve; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, the Government Annex renovation is in progress; and

          WHEREAS, the existing heat & air units are inadequate and need to be replaced; and

          WHEREAS, sealed bids were solicited for the installation of new unites; and

          WHEREAS, three (3) sealed bids were received and reviewed; and

          WHEREAS, funding for this project is available in the Government Annex account; and

          WHEREAS, staff recommends the low bidder, Harbin Mechanical Services, Inc. in the amount of $415,000.00

          NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal of Harbin Mechanical Services, Inc. and authorizes the Chairman of the Board to sign all necessary documents for the contract with Harbin Mechanical Services, Inc.

GRANTS ADMINISTRATION

Acceptance of an operating grant for Connecting Henry

          Larry Stanford, Grants Administrator, presented the agenda item to the Board.  Connecting Henry has received a $50,000.00 reimbursement grant from the Georgia Department of Human Resources through its Children Community Based Initiative.  Grant funding will be on a reimbursable basis and will be used to offset salary costs for the Social Services Director (Executive Director) and Assistant to the Director of Connecting Henry, and for operating expenses for 12 months.  This is the second year we have received the grant.  There is no local match; this is a pass-through grant for Connecting Henry.

          Commissioner Stamey made the motion to approve; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, Connecting Henry is a nonprofit organization which exists as an advocate for the well-being of children, youth and families in Henry County; and,

 

WHEREAS, Connecting Henry is a planning and coordinating agency for services and programs directed at improving child health, child development, family function, school performance, and family economic capacity; and,

 

WHEREAS, Connecting Henry’s goal is to develop a comprehensive series of support services including life skills training, money management workshops, adult and child literacy, job preparedness and referrals designed to reinforce the concept of self-determination versus entitlement in order to reduce the numbers of Henry County children living in poverty; and,

 

WHEREAS, Connecting Henry has received a $50,000 reimbursement grant from the Georgia Department of Human Resources through its Children’s Community Based Initiative; and,

 

WHEREAS, this is a pass-through grant with no local match; and,

 

WHEREAS, grant funds will be used to offset salary costs for the Social Services Director (Executive Director) and the Assistant to the Director of Connecting Henry, and operating expenses;

 

NOW THEREFORE BE IT RESOLVED, that the Henry County Board of Commissioners approve and authorize the Chairman to sign the $50,000 operating grant for Connecting Henry.

Resolution to grant the Georgia Department of Transportation a Traffic Control Easement at the intersection of the Fire Station #7 and Salem Baptist Church Driveway

          Tommy Smith, Executive Assistant to the Board of Commissioners, presented the agenda item to the Board.  The project is exclusively a Georgia Department of Transportation (GDOT) project.  GDOT will handle the funding and installation.  Three (3) easements are needed and two have already been obtained.  The only easement left is the one from the county.  The easement request has been reviewed by the legal department.  The start construction date for the project is Monday, August 13, 2007.

          Commissioner Stamey made the motion to approve; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, the Georgia Department of Transportation wishes to construct, install and maintain on County property such poles and facilities that are necessary to install a traffic signal across the adjacent Rights of Way; and

          WHEREAS, this easement is necessary for the Georgia Department of Transportation to install a traffic control device to serve the North Salem/Georgia State Route 155 intersection; and

          WHEREAS, for the sum of $1.00 a 0.031 acres of permanent easement on this property in Land Lot 38 of the 7th District, Henry County, Georgia (see Exhibit A) would be granted to the Georgia Department of Transportation.

          NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves granting an easement to the Georgia Department of Transportation for the sum of $1.00 and authorizes the Chairman of the Board to sign all necessary documents.

Approval of Minutes

          Commissioner Stamey made the motion to approve the July 9th called meeting minutes; Commissioner Bowman seconded.  The motion carried 4-0-1 with Commissioner Mathis abstaining from the vote.

          Commissioner Mathis made the motion to approve the July 16th and 17th regular meeting minutes; Commissioner Stamey seconded.  The motion carried unanimously.

          Commissioner Mathis made the motion to approve the July 26th BOC/BOE meeting minutes; Commissioner Holder seconded.  The motion carried 3-0-2 with Commissioners Stamey and Bowman abstaining from the vote.

County Manager Comments

          There were no comments.

County Attorney Comments

          There were no comments

Public Comments

          There were no comments

Upcoming Meetings

1.     Tuesday, August 7th @ 9:00 a.m., Regular BOC meetings

2.     Monday, August 20th @ 9:00 a.m. and Tuesday, August 21st @ 6:30 p.m., Regular BOC meetings

3.     Tuesday, September 4th @ 9:00 a.m.  September 3rd is Labor Day Holiday

Executive Session

          Commissioner Mathis made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by Patrick Jaugstetter, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Bowman seconded.  The motion carried unanimously.

(Executive Session was held.)

 

Commissioner Stamey made the motion to reconvene into Public Session; Commissioner Mathis seconded.  The motion carried unanimously.

Commissioner Mathis made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Stamey seconded.  The motion carried unanimously.

          Commissioner Stamey made the motion to adjourn; Commissioner Mathis seconded.  The motion carried unanimously.

                                                                   Jason T. Harper, Chairman

Shay Mathis, County Clerk