The Henry County
Board of Commissioners held a Regular Public Meeting at 9:00 a.m. on Monday,
July 20, 2009, in the Community Room,
Reid A. Bowman, Vice-Chairman, District IV Commissioner
Warren E. Holder, District I Commissioner
Rick Jeffares, District II Commissioner
Randy Stamey, District III Commissioner
Johnny B. Basler, District V Commissioner
Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; Phyllis Shrader, Interim County Manager; Michael Sabine, Assistant County Manager; Mike Bush, Finance Director; Angie Bailey, Social Services Division Director; Terry McMickle, Public Works Division Director; Michael Harris, Planning & Zoning Services Division Director; and others.
(NOTE: Audio of this
meeting is available with the
Mathis called the meeting to order and called for an acceptance of the
agenda. Commissioner Bowman made the motion to approve the agenda with the
amendment to table the bid to furnish and install bleachers at
The Board of Commissioners presented a plaque honoring the Henry County Water & Sewerage Authority from the Georgia Environmental Facilities Authority (GEFA). The plaque was in recognition of the Authority’s efforts to maintain infrastructure for economic development and sound environmental management regarding the Tussahaw Water Treatment Plant and Tussahaw Transmission Main.
Public Safety Update
Stoney Mathis with the Uniform Patrol Division and Major
Two additional officers will be added to the Motors Unit. The Motors Unit assists with enforcement of traffic laws and they are a good public relations tool.
Last month, Uniform Patrol responded to approximately 8,000 dispatch calls. In addition, there were approximately 7,000 self initiated calls which averaged out to approximately 157 calls per officer.
unit is the Crimes against Children unit which currently has 4 detectives
dedicated full time to investigate and prevent child crimes. A grant was recently applied for and if
awarded it could yield approximately $650,000 which would assist with internet
crimes against children. Another program
is the Georgia Terrosim Intelligence Project (GTIP). This program is funded by the Federal
Department of Homeland Security.
Since April the Narcotics Units has arrested 66 individuals and seized approximately $80,000. There has been approximately $255,000 in drug seizures.
The Board commended the Police Department for their outstanding accomplishments.
Amendment of the Official Zoning Map
Chairman Mathis announced there would not be a public hearing for the purpose of approving and amending the Official Zoning map.
and effective date for the
WHEREAS, the Henry County Board of Commissioners has an interest in promoting the general health, safety and welfare of the community as it relates to physical development; and
WHEREAS, the Henry County Planning and Zoning Department is currently preparing and making updates to the Official Zoning Map pursuant to the requirements and authority granted by the constitution and laws of the State of Georgia, in particular, House Bill Number 51 amending Title 36 of the official Code of Georgia annotated to include Chapter 66, the “Zoning Procedures” law; and
WHEREAS, the Unified Land Development Code (ULDC) replaces Chapters 3-6 through 3-11 of the Henry County Code of Ordinances; and
WHEREAS, consideration of the Official Zoning Map was postponed at the July 6, 2009 Board of Commissioners meeting, and
WHEREAS, together the three documents (ULDC, Comprehensive Plan, Zoning Map) make up the principal zoning land use documents utilized by County staff and relied upon by the public at large; and
WHEREAS, because each of the documents is critically interrelated, it is in the best interest to have a single effective date for which all three documents will go into affect; and
WHEREAS, the Comprehensive Plan and the ULDC have been previously approved by the Board of Commissioners, the effective date for these two documents will correspond to the effective date of the proposed new Official Zoning Map currently under review.
NOW, THEREFORE, BE IT FURTHER RESOLVED THAT the
Authorization to submit the annual update of the Short Term Work Program and Capital Improvements Element for 2009-2013
Stacey Jordan, Planning and Zoning Services presented the agenda item to the Board. The Planning and Zoning Department presented the annual update to the Short Term Work Program and Capital Improvements Element. Input from respective County departments was given to update the status of projects. The request is for approval of the resolution to transmit the Short Term Work Program to the Atlanta Regional Commission.
Chairman Mathis called for public comments from anyone wanting to speak regarding this agenda item; there was no response.
discussion and corrections to the report,
WHEREAS, the annual update of the Short Term Work Program and Capital Improvements Element was prepared in accordance with the Development Impact Fee Compliance Requirements and the Minimum Planning Standards and Procedures for Local Comprehensive Planning established by the Georgia Planning Act of 1989, as amended; and a Public Hearing was held on July 20, 2009, in the Henry County Administration Building.
NOW THEREFORE BE IT RESOLVED THAT the Henry County Board of Commissioners does hereby authorize the Henry County Planning and Zoning Department to transmit the annual update of the Short Term Work Program and Capital Improvements Element covering the five-year period 2009-2013, and this resolution to the Atlanta Regional Commission and Georgia Department of Community Affairs as required by the Georgia Planning Act.
and Fee Schedule for Body Art in
Scott, Environmental Health County Manager presented the agenda item to the
Board. In 1997 the Department of Public
Health Environmental Health section of the State of
Chairman Mathis called for public comments from anyone wishing to speak regarding the agenda item; there was no response.
Fourth Amendment to the Annual ARC Contract for FY 2009
Susan Craig, Senior Services Director presented the agenda item to the Board. The amendment will bring the estimated units and persons served in line with actual units and persons served. The amendment has no effect on the level of funding received for Fiscal Year 2008-2009.
WHEREAS, the Henry County Senior Services Department is the local Agency on Aging;
WHEREAS, the Atlanta Regional Commission has proposed a fourth amendment to the annual contract for Fiscal Year 2009, which will reconcile the contract to reflect the actual number of units and persons served, instead of the estimated number; and
WHEREAS, Henry County Senior Services desires to accept the Atlanta Regional Commission’s FY 08-09 Fourth Amendment to provide community based services to the older adults of Henry County.
THEREFORE, BE IT RESOLVED, that the
Approval of the Aging Subgrant Contract with ARC for Fiscal Year 2009-2010
Craig, Senior Services Director presented the agenda item to the Board. The request is for approval of the annual
Aging Subgrant Contract with the Atlanta Regional Commission (ARC) for Fiscal
WHEREAS, the Senior Services Department is the local Agency on Aging;
WHEREAS, Henry County Senior Services desires to accept the Atlanta Regional Commission (ARC) FY 09-10 contract to provide community based services to the older adults of Henry County; and
WHEREAS, Senior Services seeks approval by the Board of Commissioners of the Aging Subgrant Contract between the Atlanta Regional Commission and the Henry County Board of Commissioners.
THEREFORE, BE IT RESOLVED, that the
Authorization to accept a donation from the Firehouse Subs Public Safety Foundation
Commissioner Bowman made the motion to accept the donation; Commissioner Basler seconded. The motion carried 5-0-0 approving the following resolution:
WHEREAS, Firehouse Subs created the Firehouse Subs Public Safety Foundation to ease the financial burden of fire departments, law enforcement and other emergency service entities. Local franchisees wish to provide assistance to Henry County Police Department; and
WHEREAS, The police department has identified a
need for an additional canine and handler. The police department continues to
see an increase in dangerous drugs and drug use. An additional officer and
canine assigned to assist the ongoing trafficking of illegal narcotics in and
through the boundaries of
WHEREAS, The police department will purchase a dual purpose/cross trained canine, $12,500; canine handler training, $3,210; training manuals, $51; National Police Canine Association Certification fees, $60; Housing, $2,995; canine care, $1,420; and patrol vehicle equipment $3,348.11; and
NOW, THEREFORE BE IT RESOLVED, that the Henry
Bid award to purchase quarry aggregate
Terry McMickle, Public Works Division Director presented the agenda item to the Board. The Department of Transportation requires quarry aggregate for various County projects. Having a contract for this material allows quick access to the product without the necessity of bidding each time the product is needed. DOT will be the primary user however the contract will be available to all county departments.
Commissioner Bowman made the motion to award the bid to Vulcan Materials Company for the purchase of quarry aggregate; Commissioner Jeffares seconded. The motion carried 5-0-0 approving the following resolution:
WHEREAS, sealed bids (SB-10-03-070109-1) were solicited for the purchase of quarry aggregate for the Henry County Department of Transportation; and
WHEREAS, one (1) vendor submitted a bid for this purchase as indicated on the attached item/price schedule; and
WHEREAS, funds are available in the Department of Transportation budget for this commodity; and
WHEREAS, Vulcan Materials has submitted the lowest and most responsive bid for the purchase of quarry aggregate; departmental personnel recommend award to Vulcan Materials Company.
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid N umber SB-01-03-070109-1 to Vulcan Materials Company for the purchase of quarry aggregate; award as a Unit/Price Contract with no fixed quantities; prices shall remain fixed for the contract period. The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.
Asset Management Services required for the Neighborhood Stabilization Program
Michael Sabine, Assistant County Manager presented the agenda item to the Board. In order to fulfill the activity requirements of the Neighborhood Stabilization Program (NSP), the procurement of Asset Managers to assist and coordinate with the acquisition/rehab/disposition of real properties is required. Proposals were issued in accordance with the common rule (24 CFR Part 85) and other NSP requirements. Seventeen (17) responses were received. Proposals were reviewed using the evaluation criteria stated in the Request for Proposal (RFP) document. All costs for NSP program administration and technical assistance services are supported by the NSP. No local match is required and no general fund dollars are used in NSP activities.
Six (6) asset management teams are recommended for award. The first activity of the asset management team is to assemble a qualified team that involves real estate, financial and other members as needed. Essentially the asset management team acts as a multi-disciplinary or inter-disciplinary group that covers those activities from acquisition to the actual rehab, the day to day coordination with the contractors and subs that will be working on the rehab, and getting the rooster of qualified individuals that meet the criteria, and coordinating the income requirements but also the eight (8) hour HUD certified homeownership training that is required in order to participate in this program. Another role of the asset manager will be to coordinate with program administration in selecting and identifying the target areas and the particular opportunities that are out there for acquisition at any one time. In addition, another role of the asset manager will be marketing as a part of the disposition of the properties in accordance with the NSP regulations. Asset managers will also maintain and keep up the properties from the time of acquisition to disposition in addition to the actual rehab.
reviewing the RFP, responses and scored the qualifying responses the
recommendation is for six (6) asset management teams which are: ANDP, Strategic
Holdings Group, Southcrest, RenewalWorks, Henry NSP Asset Management, and the
Turner Team for NSP Asset Management Services.
Five (5) of the six teams are based within
Commissioner Bowman made the motion to approve the proposal for Asset Management Services for the Neighborhood Stabilization Program; Commissioner Jeffares seconded. The motion carried 4-0-1 with Commissioners Basler, Bowman, Jeffares and Holder voting in favor and Commissioner Stamey abstained.
The following resolution was approved:
WHEREAS, the specifications for NSP include a range of program activities and project activities to meet the rules and regulations of both the Georgia Department of Community Affairs and the U.S. Department of Housing and Urban Development; AND
WHEREAS, funds to pay for all asset management services are provided by the Neighborhood Stabilization Program and are included in the grant award received by Henry County; AND
WHEREAS, NSP grant funds do not require a local match; AND
WHEREAS, the Board of Commissioners desires to ensure the efficient and competent implementation of NSP activities and asset management services required for activities performed; AND
WHEREAS, the Purchasing Department issued a Request for Proposal (RFP) for professional technical and support services in accordance with the Common Rule (24 CFR Part 85; 85.36) as well as other relevant requirements set forth under NSP; AND
WHEREAS, seventeen (17) total vendors responded to the proposal invitation; AND
WHEREAS, the qualified proposals were ranked and scored in accordance with the stated requirements of the proposal documents; AND
WHEREAS, ANDP, Strategic Holdings Group, Southcrest, RenewalWorks, Henry NSP Asset Management, and the Turner Team submitted the most responsive proposals under the requirements and specification set for in the issued documents; AND
WHEREAS, County NSP Staff recommends approval of ANDP, Strategic Holdings Group, Southcrest, RenewalWorks, Henry NSP Asset Management, and the Turner Team for NSP asset management services as detailed in the proposal documents (including proposal response information) and the project delivery cost (PDC) schedule included in this Resolution.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Henry County that the Board hereby approves the use of ANDP, Strategic Holdings Group, Southcrest, RenewalWorks, Henry NSP Asset Management, and the Turner Team for NSP Asset Management Services as detailed in the following PDC (project delivery cost) schedule immediately below and in accordance with the provisions of the proposal documents as issued. Asset Managers shall act at the general direction of the Program Administrator for the Henry County Neighborhood Stabilization Program, in accordance with the RFP proposal documents, Policies and Procedures of the Henry County Neighborhood Stabilization Program, and regulations promulgated by the Georgia Department of Community Affairs for activities under Grant Number 08-ns-5065 (Henry County NSP Grant accepted April 6, 2009).
Eligible Activity for PDC
Defined by Georgia DCA
Renovation Management Fee
10% of renovation capped at $3,000
Down-Payment Assistance/Housing Counseling
Maximum total fee per property (sum of above)
$12,000 maximum fee per property (sum of above)
Note: The maximum total fee of $12,000 is below the maximum total fee of $13,000 allowed by Georgia DCA under the NSP (NSP I) program. Accordingly, the Henry County NSP’s maximum PDC fee per property is 7.7% below the maximum fee schedule allowed by DCA for the specified activities above. All PDC (project delivery costs) are paid for by NSP funds; no local funds (county dollars) are used in the NSP program or in NSP asset management. Georgia DCA NSP PDC Fee Schedule is on page 78 of DCA NSP Recipient Manual.
BE IT FURTHER RESOLVED that the Board affirms that this agreement shall be funded exclusively by the Neighborhood Stabilization Program (NSP grant funds) and that no local funds (general fund monies) shall be used to support this obligation once approved.
BE IT FURTHER RESOLVED that the Board affirms that in the event the Henry County Neighborhood Stabilization Program requires supplemental asset management services to meet the LMMI 25% requirement of NSP (low income portion of NSP Phase I) or to address further needs generated by NSP (NSP Phase II authorized through U.S. Housing and Urban Development), the Board may, at its sole discretion, appoint Southern Crescent Habitat for Humanity and/or Community Concerns, Inc. to facilitate attainment of the LMMI 25% requirement or address needs generated by NSP (e.g. Phase II through HUD). Such prospective appointment shall be at the PDC schedule stated above and contingent upon the respective entities desire to provide certain asset management services for Henry County NSP at the time of prospective appointment. Any subsequent asset management appointment under this provision shall be at the sole discretion of the Board and no rights or privileges shall be conferred upon these two (2) entities by virtue of the present Resolution.
BE IT FURTHER RESOLVED that the Board hereby authorizes the Chairman to execute all documents and assurances to accomplish this procurement in accordance with NSP program requirements.
Approval of Minutes
Commissioner Stamey made the motion to approve the June 15th and June 16th minutes; Commissioner Holder seconded. The motion carried 5-0-0.
County Manager Comments
There were no comments.
There were no comments.
There were no comments.
1. Tomorrow, July 21st at 6:30 p.m. Regular Board Meeting
2. Monday, August 3rd at 9:00 a.m. and Tuesday, August 4th at 9:00 a.m. Regular Board Meetings.
3. Monday, August 17th at 9:00 a.m. and Tuesday, August 18th at 6:30 p.m. Regular Board Meetings.
Commissioner Stamey made the motion to adjourn into Executive
Session in accordance with the provisions of O.C.G.A. 50-14-3, and other
applicable laws, and pursuant to advice by LaTonya Wiley, the
Commissioner Stamey made the motion to reconvene into Public Session; Commissioner Jeffares seconded. The motion carried 5-0-0.
Commissioner Jeffares made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Holder seconded. The motion carried 5-0-0.
Commissioner Stamey made the motion to adjourn; Commissioner Jeffares seconded. The motion carried 5-0-0.