STATE OF GEORGIA

 

COUNTY OF HENRY

 

 

The Henry County Board of Commissioners held a Public Meeting at 9:00 a.m. on Monday, June 4, 2007, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.  Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

            Jason T. Harper, Chairman,

            Warren E. Holder, District I Commissioner

            Elizabeth (“B.J.”) Mathis, Vice-Chairman, District II Commissioner

            Randy Stamey, District III Commissioner

            Reid A. Bowman, District IV Commissioner

            Johnny B. Basler, District V Commissioner

 

Also attending were Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; Rob Magnaghi, County Manager; Phyllis Shrader, Deputy County Manager; Michael Harris, Planning Division Director; Terry McMickle, Public Works Division Director; Michael Sabine, Assistant County Manager; Mike Bush Financial Services Director; Angie Bailey, Social Services Division Director; Roy Clack, SPLOST/Capital Projects Division Director; and others.

 

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

 

            Vice-Chairman Mathis presided over the meeting; Chairman Harper was not present at the beginning of the meeting.

            Vice-Chairman Mathis called the meeting to order and called for an acceptance of the agenda.  Commissioner Holder made the motion to approve the agenda; Commissioner Stamey seconded.  The motion carried unanimously.

            Vice-Chairman Mathis announced the following item will be heard on Tuesday, June 5, 2007:

Authorizing approval to issue a license for sale of alcoholic beverages located at 1846 Jonesboro Road, McDonough, GA

 

PUBLIC HEARING REGARDING THE PROPOSED ANNUAL BUDGET FOR FISCAL YEAR 2007-2008

 

            The proposed annual budget was presented to the Board by Angie Sorrow, Budget & Procurement Director and Mike Bush, Finance Director.

            Vice-Chairman Mathis called for public comments from anyone wishing to speak regarding the proposed budget; there was no response.

Resolution regarding the levy & collection of an Annual Ad Valorem Tax pertaining to the school district General Obligation Bonds, Series 21007A

            Andrew J. Welch, Jr., attorney with Smith, Welch & Brittain, presented this item to the Board.  In March, 2007 the voters of Henry County approved the 2007 SPLOST for the Board of Education.  The Board of Education has sold their bonds and received an interest rate of 3.8%.  The request is for adoption of a resolution agreeing to levy property taxes in the event there are insufficient funds from SPLOST to pay the taxes that come due.  All authorized bonds are not being issued at this time. 

            Commissioner Stamey made the motion to approve the request; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

A RESOLUTION PROVIDING FOR THE LEVY AND COLLECTION OF AN ANNUAL AD VALOREM TAX TO PROVIDE FUNDS FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON $173,500,000 IN AGGREGATE PRINCIPAL AMOUNT OF HENRY COUNTY SCHOOL DISTRICT GENERAL OBLIGATION BONDS, SERIES 2007A.

WHEREAS, on the 20th day of March 2007, the voters of the Henry County School District (the “District”), which encompasses the entire territorial limits of Henry County, Georgia, at an election called for that purpose, authorized the reimposition of a one percent sales and use tax for educational purposes of the District within Henry County, upon the termination of the one percent sales and use tax for educational purposes presently in effect, for a maximum period of time of 20 calendar quarters, for the purpose of providing funds to pay the cost of acquiring, constructing, and equipping four (4) new elementary schools, two (2) new middle schools, and one (1) new high school, acquiring land for said schools, acquiring school buses, land for future schools, and instructional and administrative technology improvements for existing schools, adding to, renovating, replacing, repairing, improving, and equipping existing school buildings and other buildings and facilities useful or desirable in connection therewith, acquiring any necessary property therefor, both real and personal, and, to the extent funds are available, acquiring, constructing, and equipping one (1) additional high school and one (1) additional elementary school and acquiring land for said schools, for the School District, all at a maximum cost of $300,000,000; and

 

WHEREAS, the ballots used in the election provided that if the reimposition of the sales and use tax is approved by the voters in the referendum described above, such vote shall also constitute approval of the issuance of general obligation debt (in the form of general obligation bonds, promissory notes, or other instruments, as the Board of Education of Henry County may approve) of the District in the aggregate principal amount of $200,000,000 in conjunction with the reimposition of the sales and use tax, to be payable first from the separate account in which are placed the proceeds received by the District from the sales and use tax and then from the general funds of the District, for the purpose of providing funds to pay the cost of acquiring, constructing, and equipping four (4) new elementary schools, two (2) new middle schools, and one (1) new high school, acquiring land for said schools, acquiring school buses, land for future schools, and instructional and administrative technology improvements for existing schools, adding to, renovating, replacing, repairing, improving, and equipping existing school buildings and other buildings and facilities useful or desirable in connection therewith, acquiring any necessary property therefor, both real and personal, and, to the extent funds are available, acquiring, constructing, and equipping one (1) additional high school and one (1) additional elementary school and acquiring land for said schools; and

WHEREAS, the District wishes to issue, in one or more series and on one or more dates of issuance, all of the general obligation debt so authorized in the aggregate principal amount of $200,000,000, in the form of general obligation bonds of the  District; and

WHEREAS, the Board of Education of Henry County (the “Board”), charged with the duties of contracting debts and managing the affairs of the District, has authorized the issuance of $173,500,000 in original aggregate principal amount of bonds designated “Henry County School District General Obligation Bonds, Series 2007A (the “Bonds”), to be dated as of the date of their issuance and delivery; and

WHEREAS, the Board has determined that, in order to pay the principal (including principal payable upon mandatory redemption, if any, of the Bonds) of and interest on the Bonds as the same become due and payable, it is necessary that there be levied an annual ad valorem tax upon all property subject to taxation for school bond purposes within the territorial limits of the District sufficient in amount to pay the total amount of principal and interest to be paid on the Bonds at their respective maturities, to the extent such principal and interest is not satisfied from the proceeds of the sales and use tax; and

WHEREAS, the Board has recommended, in a resolution duly adopted by the Board and delivered to the Board of Commissioners of Henry County, to the Board of Commissioners the levy of an annual ad valorem tax upon all property within the territorial limits of the District subject to taxation for school bond purposes, at such rate as will raise the total of principal (including principal payable upon mandatory redemption, if any, of the Bonds) and interest specified by the Board and set forth below; and

WHEREAS, it is necessary at this time that an ad valorem tax be levied as required by Article IX, Section V, Paragraph VI of the Constitution of the State of Georgia for the purpose of paying the annual amount of principal of and interest on the Bonds, which tax shall be levied in the preceding year;

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Henry County, and it is hereby resolved by authority of the same, that there shall be and is hereby levied a direct annual ad valorem tax for the years 2007 through 2012, without limitation as to rate or amount, upon all property subject to taxation for school bond purposes within the territorial limits of the District, being all of Henry County, Georgia, sufficient to provide moneys required to pay the principal (including principal payable upon mandatory redemption of the Bonds) of and interest on the Bonds, as more fully set forth in Exhibit A attached hereto and incorporated herein by this reference, to the extent such principal and interest is not satisfied from the proceeds of the sales and use tax.  The sums hereby levied are hereby irrevocably pledged and appropriated to the payment of the principal (including principal payable upon mandatory redemption, if any, of the Bonds) of and interest on the Bonds as the same become due and payable.  The amount to be levied for each year is the amount specified to pay principal, if any, and interest coming due in the following year, to the extent such principal and interest is not satisfied from the proceeds of the sales and use tax.  These sums shall be collected by the Tax Commissioner of Henry County, Georgia, in each of the years levied, and shall be paid into a fund to be maintained for, and shall be applied to, the payment of the principal of and interest on the Bonds as the same become due and payable, and provisions to meet the requirements of this resolution shall be made annually hereafter.

BE IT FURTHER RESOLVED by the authority aforesaid that all orders and resolutions in conflict with this resolution this day passed, if any, be and the same are hereby repealed.

BUILDING AND DEVELOPMENT SERVICES

Approval of a streetlight district

            Bert Foster, Planner II, presented the agenda item to the Board.  The subdivision owners for Rachel’s Walk and East Lake Estates applied for the creation of streetlight districts.  All requirements set forth in the Ordinance have been met.

            Commissioner Stamey made the motion to approve the request; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the owners of the following subdivisions have applied for the creation of streetlight districts:

 

·        Rachel’s Walk, 7 lights, 25 lots, Central Georgia EMC, District 2

·        East Lake Estates, 23 lights, 86 lots, Snapping Shoals EMC, District 3

WHEREAS, all County and State requirements for a public hearing have been met; and

WHEREAS, the Development Plan Review Staff for Henry County has reviewed the requests and submitted reports that are part of the public record; and

WHEREAS, the Development Plan Review Staff have reviewed and recommended approval of the requests; and

NOW, THEREFORE, BE IT RESOLVED THAT the Board of Commissioners of Henry County approves the requests for new streetlight districts.

PUBLIC SAFETY

Bid for the purchase of uniforms for the Fire Department

            Assistant Chief Bill Lacy presented the agenda item to the Board.  The request is to accept the uniform bid by T & T Uniforms.  This is annual contract with no fixed quantities.  The vendor’s bid was not the lowest but was the most responsive.

            Commissioner Bowman made the motion to approve the request and award the bid to T & T Uniforms; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, sealed bids (SB-07-36-032707-3) were solicited for the purchase of   Uniforms and Accessories for the Fire Department; and

 

            WHEREAS, three (3) vendors submitted bids for this purchase, as indicated on the attached bid tab; and

                       

            WHEREAS, funds are available in the Fire Department’s account to for these commodities; and

 

            WHEREAS, T & T Uniforms has submitted the most responsive bid for the purchase of Fire Department Uniforms; departmental personnel recommend award to T & T Uniforms.

 

            NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-07-36-032707-3 to T & T Uniforms; award as a unit / price contract with no fixed quantities; prices will remain firm for the contract period.  The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

PUBLIC WORKS

Bid for the purchase of Plant Mix Asphalt for the Department of Transportation

            Terry McMickle, Public Works Division Director presented the agenda item to the Board.  Sealed bids were requested for various plant mix asphalt items and two (2) vendors responded.  Staff recommended award to C. W. Matthews Contracting Co., as the overall low bidder.

            Commissioner Holder made the motion to approve the request and to award the bid to C. W. Matthews Contracting Co.; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, sealed bids (SB-07-56-050407-1) were solicited for the purchase of plant mix asphalt for the Department of Transportation; and,

 

            WHEREAS, two (2) vendors submitted bids for this purchase, as indicated on the attached item/price schedules; and,

 

            WHEREAS, funds are available in the Department of Transportation budget for this commodity; and,

 

            WHEREAS, C. W. Matthews Co., Inc. has submitted the lowest and most responsive bid for the purchase of plant mix asphalt; departmental personnel recommend award to C. W. Matthews.

 

            NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-07-56-050407-1 to C. W. Matthews Company, Inc. for the purchase of plant mix asphalt; award as a Unit/Price Contract with no fixed quantities; prices shall remain fixed for the contract period. The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

 

Bid for Consultant/Engineering Services for the Department of Transportation

            Terry McMickle, Public Works Division Director, presented the agenda item to the Board.  The request is for award of a bid for consultant/engineering services regarding improvements at the intersection of Walker Drive @ S.R. 155.  Two alternatives will be studied to determine the most beneficial way to complete the project: Alternate one (1) will evaluate improving the intersection as it currently exists; Alternate two (2) will evaluate improving the intersection by relocating Walker Drive intersection with S.R. 155 approximately 800 feet to the south.  Staff recommended the bid be awarded to Kimley-Horn Associates, Inc. for an amount not to exceed $80,311.00.

            Vice-Chairman Mathis asked what the proposed completion time for receiving the design from the vendor is.  Mr. McMickle stated in the proposal the vendor guarantees completion of 180-days for the design.

            Commissioner Stamey made the motion to approve the request and award the bid to Kimley-Horn Associates, Inc.; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, sealed bids (SB-07-50-050907-1) were solicited for consultant/engineering services for the Department of Transportation regarding improvements at the intersection of Walker Drive @ SR 155; and,

 

            WHEREAS, two (2) vendors submitted bids/proposals for this project, as indicated on the attached Financial Proposal forms; and,

           

            WHEREAS, funds are available in the District 2 allocation (Project DTD212) to complete this project; and,

 

            WHEREAS, Kimley-Horn and Associates, Inc. has submitted the lowest and most responsive bid/proposal for these consultant/engineering services; departmental personnel recommend award to Kimley-Horn and Associates, Inc.

 

            NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-07-50-050907-1 to Kimley-Horn and Associates, Inc.  in an amount not to exceed $80,311.00 for consultant/engineering services regarding improvements at the intersection of Walker Drive @ SR 155.  The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

 

Authorization to increase the design fee for the McDonough Parkway Extension

            Terry McMickle, Public Works Division Director presented the agenda item to the Board.  The original design scope was based on a previous alignment that would tie the new roadway (McDonough Parkway Extension) into S.R. 20/81 directly across from the existing McDonough Parkway.  After McGee Partners, Inc. began the design work, a lot of problems were discovered tying into the roadway at the current location.  There are underground storage tanks in the area that would possible have to be relocated.  There is a bank in the area and a convenience store that were built to close to the road for all the turn lanes to be installed at the intersection.  There will be a tremendous impact to the businesses located west of the existing road for their parking.  If in the future the road should require four (4) lanes the businesses will be adversely affected again.  The revised alignment is to cross S.R. 20 further east from the original proposed location through what is currently unimproved property, thereby reducing the right-of-way cost for the roadway immediately north of S.R. 20 and better providing for the ability to widen the roadway to four or more lanes without affecting as many properties as previously expected.  The cost will increase if the revised alignment is done.  In addition to the design, the concept will need to be redone and the scope of the project will increase because minor improvements will need to be made to the existing intersection of McDonough Parkway and S.R. 20/81 and also the length of the project will increase.  Georgia Department of Transportation has plans to widen S. R. 20/81 from Interstate-75 to Phillips Drive and plans for this project were submitted to GADOT for review. 

            Commissioner Holder made the motion to approve the request and commented this is the most viable concept for the long range plans; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Henry County DOT explored alternate alignments and proposed intersections along SR 20/81,

 

WHEREAS, the original scope for this project did not include evaluation of these alignments or coordination with GA DOT’s SR 20/81 widening project, and;

 

WHEREAS, Henry County DOT recommends relocating the McDonough Parkway’s intersection with SR 20/81 approximately 500 feet east, in order to reduce impacts to existing businesses, reduce environmental impacts, reduce R/W acquisition cost and correct existing deficiencies in McDonough Parkway north of SR 20/81, and;

 

WHEREAS, funding is available in the current project fund #DT6009,

 

NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County authorize the increase of McGee Partners, Inc. design fee for McDonough Parkway Extension from $135,025.37 to $176,145.30.

 

            Mr. McMickle stated there are discussions with the City of McDonough regarding a partnership in improving the subject intersection. 

FINANCE

Bid regarding the purchase of fencing

            Angie Sorrow, Budget & Procurement Director presented the agenda item to the Board. The request is to award a bid for a fence contract for six (6) months.  Fourteen (14) invitations to bid were issued and seven (7) vendors responded.  Staff recommended the bid be awarded as a multiple award as some projects are time sensitive requiring completion within a ten (10) day window.

            Commissioner Bowman made the motion to approve and award the bid to the recommended vendors; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, sealed bids SB-07-57-050407-3 were solicited for the purchase of Fencing for various department; and,

 

            WHEREAS, seven (7) vendors submitted bids for this purchase, as indicated on the attached Bid Tab and,

 

            WHEREAS, funds are available in the department’s account for various fencing; materials will be ordered as required for approved projects; and,

 

            WHEREAS, C&C Fence Company., Inc., Hatmaker Fence and Southside Fence & Building are the most responsive bids for the purchase of fencing; departmental personnel recommend as a multiple award bid.

 

            NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB0-07-17-111406-3 to C&C Fence Company, Inc., Hatmaker Fence Company, Inc. and Southside Fence & Building as a unit price contract for the purchase of fencing with prices to remain firm for contract duration..

 

            BE IT FURTHER RESOLVED by the Board of Commissioners that the Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase

PLANNING & ZONING SERVICES

Ordinance to require all as-built plans, including final plats be submitted in electronic format compatible with the County’s GIS Department

            Michael Harris, Planning & Zoning Services Division Director presented the agenda item to the Board.  Staff’s request is for adoption of an ordinance that will require all as-built plans, including final plats be submitted in an electronic format.  The request is an effort to help with the Capital Improvements Program as well as the Stormwater Mapping Program.  Stormwater mapping is State mandated and this will allow for the task of accurately mapping our stormwater infrastructure system.  The digital format will make it easier to manage and maintain the data needed for use by the County.  The submitted Ordinance format will be compatible with and is currently being required with the Water and Sewer Authority.  There is a provision within the Ordinance that if a firm is not able to provide a digital format an additional fee will be assessed to cover the cost of digitizing the plans.  Staff would like to request a sixty-day (60) notice to allow public notice of the Ordinance. 

            Vice-Chairman Mathis called public comments from anyone wishing to speak regarding the Ordinance; there was no response.

            Commissioner Holder made the motion to approve the Ordinance with a sixty-day (60) notification period before the Ordinance takes affect; Commissioner Stamey seconded.  The motion carried unanimously approving the following Ordinance:

WHEREAS, Henry County has incorporated Geographical Information System (GIS) technologies to store, manage and maintain Geographic/spatially related data; and

 

            WHEREAS, it is the goal of Henry County to use CAD and GIS technologies to expedite the design and review procedures within the administration; and

 

            WHEREAS maintaining up-to-date information in digital format of our infrastructure systems (roads, utilities, etc.) is a critical component to maintaining an effective Capital Improvement Plan; and

 

            WHEREAS, Henry County staff has drafted a new ordinance to address specifications for the submittal of digital plans.

 

            NOW THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners hereby adopts new Chapter 12.01.06 Specifications for Digital Files of the Code of Henry County, to become effective after a sixty-day (60) notification period as follows:

 

12.01.06     Specifications for Digital Files

A.     General requirements

1.      Final Plats required in digital format showing address and lot number inside each lot; all lots must be closed polygons.

2.      All drawings shall be geo-referenced to the US State Plane coordinate system, NAD 83, GA West Zone, US Survey Feet. All drawings shall contain a reference survey marker (pin) tied to the Henry County GIS GPS monument network.

3.      All features depicted in the drawings shall be surveyed after construction. Henry County, may, from time to time spot check coordinates to ensure accuracy. The table in Section 12.01.06(C) specifies the features that shall be surveyed. Water system features shall be surveyed at a horizontal accuracy of £ 0.3 ft and vertical accuracy of £ 0.5 ft. Sewer system features shall be surveyed at a horizontal accuracy of < 0.5 ft and a vertical accuracy of < 0.1ft.

4.      The following feature geometry types shall be shot directly using the survey instrument and tied to the Henry County GIS monument network:

a.       All point features (hydrants, valves, sewer manholes, etc.);

b.      All line features at all endpoints, bends, and turns (pipes, etc.); and

c.       All polygon features at all corners and bends (project boundaries, lots, right-of-ways, etc.).

5.      The following feature types are acceptable: Line, Polyline, Text, and Insert. Any other features such as Leaders, Blocks, etc. shall not be present on the standard Henry County GIS CAD layers.

6.      Henry County GIS will provide template (or seed) drawing files upon request.

 

 

B.     Layering

1.      All required layers listed in Henry County GIS CAD layers shall contain only the features that are described for that layer. For example, the BOUNDARY_LINE layer shall only contain the boundary line and not such features as north arrows or parcels.

2.      All required layers shall be present in the drawing except for features that do not pertain to a particular project. For example, some commercial projects may not contain sewer taps as part of the construction and should not be included in the drawing.

3.      All layers shall be clearly differentiated from each other.

a.       Two (2) layers having the names "WATER_LINE" and      "WATER_LINES" shall not exist in the same drawing.

b.      SEWER_LINE_TEXT and SEWER_TEXT shall not exist in the same drawing.

4.      All text shall appear on separate layers from the layers they annotate. For example, text describing a sewer line shall be on the SEWER_LINE_TEXT layer not the SEWER_LINE layer.

5.      Text leaders shall be placed on the text layer, not the feature layer. For example, the leader for the diameter of a water pipe shall be on the WATER_LINE_TEXT layer, not the WATER_LINE layer. Leaders shall be drawn using Line features not Leaders.

C.     Drawing

1.      All layers shall conform to the proper geometry type (line, polygon, text) as indicated in the table below.

 

Layer Name

Type

Layer Contents

Surveyed

ADDRESS_TEXT

Text

Street postal address number

No

CASING

Poly

Water and sewer line casing

Yes

CASING_TEXT

Text

Text associated with CASING

No

EASEMENT_EXISTING

Poly

Existing Water & Sewer Easements

Yes

EASEMENT_EXISTING_TEXT

Text

Existing Water & Sewer Easement Text

No

FDC

Insert

Fire Department Connection

Yes

FIRE_HYDRANT

Insert

Fire Hydrants

Yes

FIRE_HYDRANT_EXISTING

Insert

Existing Fire Hydrants

Yes

FIRE_HYDRANT_TEXT

Text

Text associated with FIRE_HYDRANT layer

No

FIRE_HYDRANT_VALVE

Insert

Fire Hydrant Valves

Yes

FIRE_HYDRANT_VALVE_EXISTING

Insert

Existing Fire Hydrant Valves

Yes

HORIZONTAL_AND_VERTICAL_CONTROL_POINT

Line

Survey control points (rebar or monuments) with x,y,z coordinates

Yes

HORIZONTAL_AND_VERTICAL_CONTROL_TEXT

Text

Text associated with HORIZONTAL_AND_VERTICAL_CONTROL_POINT

No

LAND_LOT_LINE

Line

Land lot lines.

No

LAND_LOT_LINE_TEXT

Text

Land lot numbers and other text

No

LOT_NUMBER_TEXT

Text

Individual lot numbers.

No

PROJECT_BOUNDARY

Poly

The boundary line of the subdivision or commercial property.

Yes

PROJECT_BOUNDARY_TEXT

Text

Text labels for the project boundary line.

No

PROPERTY_LINE

Poly

Property Lines (parcel lines)

Yes

PUMP_STATION

Poly

Walls of the sewer pump (lift) station

Yes

PUMP_STATION_TEXT

Text

Text associated with PUMP_STATION

No

ROAD_EDGE_OF_PAVEMENT

Poly

Street Edge of Pavement (not back of curb)

Yes

ROAD_RIGHT-OF-WAY

Poly

Road right-of-way

Yes

ROAD_RIGHT-OF-WAY_TEXT

Text

Text relating to the ROAD_RIGHT-OF-WAY

No

ROAD_TEXT

Text

Road Names

No

SEWER_EASEMENT

Poly

Sewer Easements

Yes

SEWER_EASEMENT_TEXT

Text

Text associated with SEWER_EASEMENT

No

SEWER_END_OF_LINE

Insert

End of sewer line (stubbed out for future)

Yes

SEWER_END-OF-LINE_TEXT

Text

Text associated with SEWER_END-OF-LINE

No

SEWER_FORCE_MAIN

Line

Sewer force mains

Yes

SEWER_FORCE_MAIN_EXISTING

Line

Existing sewer force mains

Yes

SEWER_FORCE_MAIN_EXISTING_TEXT

Text

Text associated with SEWER_FORCE_MAIN_EXISTING

No

SEWER_LINE_TEXT

Text

Text associated with SEWER_LINE

No

SEWER_MANHOLE

Insert

Sewer Manholes

Yes

SEWER_MANHOLE_EXISTING

Insert

Existing sewer manholes

Yes

SEWER_MANHOLE_EXISTING_TEXT

Text

Text associated with SEWER_MANHOLE_EXISTING

No

SEWER_MANHOLE_TEXT

Text

Text associated with the SEWER_MANHOLE layer

No

SEWER_TAP

Line

Sewer taps

Yes

SEWER_TAP_TEXT

Text

Distance between taps in feet

Yes

UTILITY_EASEMENT

Poly

Utility line easement

Yes

UTILITY_EASEMENT_TEXT

Text

Text associated with Utility Easements

No

WATER_EASEMENT

Poly

Water Easements

Yes

WATER_EASEMENT_TEXT

Text

Text associated with WATER_EASEMENT

No

WATER_END_CAP

Line

End of line cap

Yes

WATER_END_CAP_­TEXT

Text

End of line cap text

No

WATER_LINE

Line

Water lines

Yes

WATER_LINE_EXISTING

Line

Water lines present before the development was built

Yes

WATER_LINE_EXISTING_TEXT

Text

Text associated with WATER_LINE_EXISTING

No

WATER_LINE_TEXT

Text

Text associated with WATER_LINE

No

WATER_METER

Insert

Customers water meters

Yes

WATER_METER_TEXT

Text

Text associated with WATER_METER

No

WATER_SERVICE

Line

Water service lines

Yes

WATER_SERVICE_TEXT

Text

Text associated with WATER_SERVICE

No

WATER_VALVE

Insert

Water Valves

Yes

WATER_VALVE_EXISTING

Insert

Existing water valves

Yes

WATER_VALVE_EXISTING_TEXT

Text

Text associated with WATER_VALVE_EXISTING

No

WATER_VALVE_TEXT

Text

Text associated with WATER_VALVE

No

WATER_VAULT

Insert

Large meter or fire connection vault

Yes

WATER_VAULT_TEXT

Text

Text associated with WATER_VAULT

No

SW_ESMT

 

Poly

Stormwater easement

 

Yes

SW_ESMT_TEXT

 

Text

Text associated with new stormwater easement

No

SW_POND

Poly

Stormwater Pond

Yes

SW_POND_TEXT

Text

Stormwater Pond Information (Wet or Dry)

No

SW_MGMT_SYSTEM_OTHER

Insert or Poly

Other Stormwater Mgmt. System, device, or facility

(swales, devices, bio-retention areas, filter strips etc,)

Yes

SW_MGMT_SYSTEM_OTHER_

TEXT

Text

Other Stormwater Mgmt. System, device, or facility information

No

SW_PIPE_EXISTING

 

Line

Storm Sewer Pipe existing prior to development

Yes

SW_PIPE_EXISTING_TEXT

 

Text

Text associated with Storm Sewer Pipe existing prior to development

(Pipe or culvert size, material, invert in elevation, invert out elevation, slope, and length)

No

SW_PIPE_NEW

 

Line

Storm Sewer Pipe installed during development

Yes

SW_PIPE_NEW_TEXT

 

Text

Text associated with new Storm Sewer Pipe

(Pipe or culvert size, material, invert in elevation, invert out elevation, slope, and length)

No

SW_PIPE_FLOW_ARROW

Insert

Storm Sewer Pipe flow arrow

No

SW_PIPE_END-of-LINE

Insert

End of storm Sewer Pipe

Yes

SW_PIPE_END-of-LINE_TEXT

Text

End of Storm Sewer Pipe information

No

SW_STRUCTURE_EXIST

Insert

Storm Sewer Structure existing prior to development

Yes

SW_STRUCTURE_EXIST_TEXT

 

Text

Type, rim elevation, diameter, dimensions (x,y,z) for junction boxes, and grate type

No

SW_STRUCTURE_NEW

Insert

Storm Sewer Structure installed during  development

Yes

SW_STRUCTURE_NEW_TEXT

 

Text

Type, material, rim elevation, diameter, dimensions (x,y,z) for junction boxes, and grate type

No

SW-HDWL

Insert

Storm Pipe Headwall

Yes

SW-HDWL-TEXT

 

Text

Headwall Type and Information

(size, material)

No

SW_OUTFALL_OTHER

Insert

Outfalls other the headwalls

Yes

SW_OUTFALL_OTHER_TEXT

Text

Text associated with Outfalls other the headwalls

No

2.      All polygon type features shall be completely closed. Lines may need to be duplicated on more than one (1) layer.

a.       Subdivision parcels shall be closed figures on their layer (not closed with the subdivision boundary).

b.      Road edge-of-pavement shall be drawn as closed polygons.

c.       Where a polygon feature extends beyond the edge of the plan, the property boundary (repeated on the polygon feature's layer) shall be used to close the polygon.

d.      All edges on polygon features shall be snapped together at the vertices. Gaps in polygon boundaries shall not be accepted.

3.      Sewer features

a.       Sewer lines and sewer taps shall be digitized with proper      directionality: lines shall be drawn from the uphill node to the downhill node or flipped after the lines have been digitized.

b.      All tangents between sewer manholes shall be drawn with a single line.

c.       All tangents shall be snapped at endpoints intersecting at the exact center of the manhole. No gaps shall exist between tangents.

d.      Manholes shall be symbolized consistently with a circle centered exactly on the tangent endpoints.

4.      Water features

a.       Water lines shall be digitized with all straight-line pipes consisting of only two (2) points. Straight-line pipes shall begin and end at the following features (nodes): hydrants, valves, meters, pumps, tees, crosses, and valves.

b.      Curves may be digitized with enough vertices to capture the curve geometry. Curves or arcs may also be used to designate curved pipe.

c.       All water lines shall be continuous, with pipe endpoints snapped to each other at endpoints (nodes).

d.      End-of-line caps shall be drawn to differentiate end-of-lines from lines that extend beyond the extent of the drawing, Caps shall be drawn for lines that are to be permanently capped when the project is complete, not for lines that are temporarily capped pending inspection.

5.      Stormwater Features

a.       Storm sewers shall be digitized with proper      directionality: lines shall be drawn from the uphill node to the downhill node or flipped after the lines have been digitized.

b.      All tangents between stormwater structures shall be drawn with a single line.

c.       All tangents shall be snapped at endpoints intersecting at the exact center of the structure. No gaps shall exist between tangents.

d.      Stormwater structures shall be symbolized consistently with a designated symbol centered exactly on the tangent endpoints.

D.     Symbolization

Symbols shall be standardized according to examples provided in the Henry County GIS template file. The following "point" features shall be symbolized using standard Henry County GIS CAD symbols and drawn as inserts:

 

Valve     Vault    Hydrant   Manhole     Meter

§   Stormwater structure (to be determined)

Additional symbols may be added as deemed necessary.

 

E.     Annotations

1.      Any non-standard water and sewer lines shall be annotated as such. Line diameter, material, ownership, etc. that does not conform to standard practice shall be noted in the corresponding annotation layer. For example, standard subdivision sewer lines are 8" in diameter. Any other diameter shall be annotated on the SEWER_LINE_TEXT layer.

2.      All addresses and lot numbers shall be number data type (that is, no text or symbols (#, -, ft, _, ", ', etc.)). If the lot does not have a number, this layer shall be blank.

F.     File naming and revisions

1.      File names shall correspond exactly to the subdivision name and shall be consistent from one (1) version to the next. The file name shall contain the drawing finalized date (in YYMMDD format) as part of the name. There shall be no blank spaces in the name, only underscores. An example file name for the November 10, 2003, final plat for the third phase of the Monarch Village subdivision is: "Monarch_Village_3_031110."

2.      File finalized dates shall only be updated by the contractor/developer and not by Henry County GIS.

G.    Deliverable format

All files shall be delivered on single disk media in MicroStation or AutoCAD (release 14 or higher) DWG format and DXF software. CDs, 4½" floppies, and Zip disks are all acceptable media. Files shall not be spanned over more than one (1) disk.

H.  Fee for non-electronic submittal.

An additional charge of 20% of the Final Plat Fee or $10.00 per lot, whichever is greater will be required if a copy of the final revision is not submitted in electronic format.  This fee must be paid prior to final plat approval.

 

DEPUTY COUNTY MANAGER

Amendment to Section 3-12-18 of the Code of Henry County establishing a new and updated Health Department Fee Schedule

            Glinda Scott, Environmental Health Manager for the Health Department presented the agenda item to the Board.  The request is for adoption of the fee schedule adopted by the Henry County Board of Health for the Environmental Health Section of the Health Department on April 13, 2007.  There is a need to increase the fees due to a lack of funding in the State budget as well as county growth and the growth of the program. 

            Commissioner Stamey asked if there was proper notification to the public of the increase in fees.  Ms. Scott stated letters will be sent to all food service establishments, swimming pool owners, hotels and motels and there will be information in the local newspaper. 

            Commissioner Stamey asked for consideration of a sixty-day (60) notification period before the amendment to the Ordinance becomes effective. Ms. Scott agreed.

            Commissioner Holder asked for an explanation of the State funding cuts.  Ms. Scott stated for the last three (3) or four (4) years there have been cuts in funding.  Public Health is really not the focus of the State Office currently; it’s more the Department of Family and Children Services and teachers.  Until there is a major pandemic outbreak or something happens, public health may come back into focus but currently it’s not the focus as far as budgeting for the State Office.

Commissioner Stamey made the motion to approve the resolution with an effective date of August 1, 2007; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the Board of Commissioners is charged with the responsibility to set a schedule of fees for the Henry County Health Department; AND

 

WHEREAS,   the Henry County Health Department has requested consideration of a new fee schedule effective July 1, 2007; AND

 

WHEREAS,   the Board of Commissioners desires to adopt this recommended fee schedule by means of resolution.

 

NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Henry County that the Board hereby adopts Attachment A: Henry County Fee Proposal (a proposed fee schedule for the Henry County Health Department), effective August 1, 2007.

            Commissioner Stamey made the motion to approve the amendment to Section 3-12-18 of the Code of Henry County.

Vice-Chairman Mathis called for public comments from anyone wishing to speak regarding the amendment to the Ordinance; there was no response.

Commissioner Holder seconded.  The motion carried unanimously approving the following Ordinance:

            WHEREAS, the Board of Commissioners is charged with the maintenance of the public health, safety, and welfare of the residents of Henry County; AND

 

WHEREAS, the Board of Commissioners adopted Ordinance 86-18 on November 18, 1986 and Ordinance 87-01 on February 17, 1987 to establish a fee schedule for the Henry County Health Department; AND

 

WHEREAS, the Board of Commissioners subsequently adopted a resolution on March 16, 2000 to approve a new fee schedule by resolution; AND

 

WHEREAS, the Health Department fee schedule adopted by ordinance by Ordinance 86-18 and Ordinance 87-01 remains codified as 3-12-18 of the Code of Henry County, Georgia; AND

 

WHEREAS, the Health Department has requested consideration of a new, updated 2007 fee schedule.

 

NOW THEREFORE BE IT ORDAINED by the Board of Commissioners of Henry County:

 

1.                  That the existing Section 3-12-18 of the Code of Henry County, Georgia is deleted in its entirety.

 

2.                  That a new Section 3-12-18 of the Code of Henry County, Georgia shall be inserted, as follows:

 

Sec. 3-12-18 Schedule of fees.

 

The board of commissioners shall adopt by resolution a schedule of fees for the Henry County Health Department. The adopted schedule of fees shall be subject to amendment, as may be needed, by resolution of the board of commissioners.

    

3.                  Other than the specific sections of the Code of Henry County, Georgia referenced herein, the remaining sections contained within any article, chapter or section of the Code of Henry County shall remain unaltered by this ordinance.

 

This ordinance shall take effect and be in force effective August 1, 2007, the public welfare demanding it.

 

(Chairman Harper entered the room and presided over the remainder of the meeting)

SPLOST/CAPITAL PROJECTS

Bid for improvements and paving of Nail Road

            Roy Clack, SPLOST/Capital Projects Director presented the agenda item to the Board.  Nail Road project is the final SPLOST project in District 2 and one of the final projects in the SPLOST II program.  Staff recommended the bid be awarded to Southeastern Site Development in the amount of $1,141,880.95.

            Commissioner Mathis made the motion to approve the request; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Nail Road is a designated SPLOST II Capital project; and

 

WHEREAS, sealed bids were solicited for the paving and improvements to Nail Road; and

 

            WHEREAS, (6) six sealed bids were received and reviewed; and

 

            WHEREAS, funding for this project is available in the Nail Road account; and

 

            WHEREAS, SPLOST recommends the low bidder, Southeastern Site Development, in the amount of $1,141,880.95; and

                                               

            NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal of Southeastern Site Development and authorizes the Chairman of the Board to sign all necessary documents for the paving of Nail Road.

 

APPOINTMENTS TO THE STORMWATER COMMITTEE

            Chairman Harper, Commissioner Stamey and Commissioner Basler deferred their appointments.

            Commissioner Bowman made the motion to appoint Steve Watson to the Stormwater Committee; Commissioner Stamey seconded.  The motion carried unanimously.

APPOINTMENT TO THE BOARD OF ELECTIONS AND REGISTRATION

            Due to the requirements of the Local Legislation the appointment was deferred.

APPOINTMENT TO THE HENRY COUNTY BOARD OF FAMILY AND CHILDREN SERVICES

            Ann Grimes’ appointment will expire on June 30, 2007 and DFACS has recommended her reappointment.  Ms. Grimes has served since October, 2004.

            Commissioner Holder made the motion to appoint Ann Grimes to the DFACS Board; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Henry County has five representatives who participate in the governance of the Henry County Department of Family and Children Services; and,

 

            WHEREAS, a Board Member’s term will expire on June 30, 2007, requiring a nomination by the Henry County Board of Commissioners; and

 

            WHEREAS, Ann Grimes, a Henry County resident, is eligible to serve on the Henry County Department of Family and Children Services Board;

 

            NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners authorize the appointment of Ann Grimes, to the Henry County Department of Family and Children Services for a term of five (5) years, which term will expire on June 30, 2012.

 

APPROVAL OF MINUTES

            Commissioner Mathis made the motion to approve the minutes with one change; Commissioner Stamey seconded.  The motion carried unanimously.

COUNTY MANAGER COMMENTS

There were no comments

COUNTY ATTORNEY COMMENTS

There were no comments

PUBLIC COMMENTS

There were no comments

UPCOMING MEETINS

1.      Tuesday, June 5th @ 9:00 a.m., Regular BOC meeting

2.      Monday, June 18th @ 9:00 a.m. and Tuesday, June 19th @ 6:30 p.m.

3.      Monday, July 2nd @ 9:00 a.m. and Tuesday, July 3rd @ 9:00 a.m., Regular BOC meetings

Commissioner Mathis made the motion to cancel the July 2nd and July 3rd meetings; Commissioner Bowman seconded.  The motion carried unanimously.

 

EXECUTIVE SESSION

Commissioner Mathis made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by Patrick Jaugstetter, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Stamey seconded.  The motion carried unanimously.

(Executive Session was held.)

 

Commissioner Bowman made the motion to reconvene into Public Session; Commissioner Stamey seconded.  The motion carried unanimously.

Commissioner Basler made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Bowman seconded.  The motion carried unanimously.

            Commissioner Stamey made the motion to adjourn; Commissioner Bowman seconded.  The motion carried unanimously.

                                                                                    Jason T. Harper, Chairman

Shay Mathis, County Clerk