STATE OF GEORGIA

 

COUNTY OF HENRY

 

 

The Henry County Board of Commissioners held a Public Meeting at 9:00 a.m. on Monday, April 16, 2007, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.  Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

          Jason T. Harper, Chairman,

          Warren E. Holder, District I Commissioner

          Elizabeth (“B.J.”) Mathis, Vice-Chairman, District II Commissioner

          Randy Stamey, District III Commissioner

          Reid A. Bowman, District IV Commissioner

          Johnny B. Basler, District V Commissioner

 

Also attending were Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; Rob Magnaghi, County Manager; Phyllis Shrader, Deputy County Manager; Michael Harris, Planning Division Director; Terry McMickle, Public Works Division Director; Michael Sabine, Assistant County Manager; Mike Bush Financial Services Director; Angie Bailey, Social Services Division Director; Roy Clack, SPLOST/Capital Projects Division Director; Jim Luebbering, Building and Development Services Division Director; and others.

 

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

 

          Chairman Harper called the meeting to order and amended the agenda adding the following items:

1.     Resolution requesting support of the Farm Service Agency’s Henry County office

2.     Resolution requesting award of a bid for the purchase of self contained breathing equipment for the Henry County Sheriff’s Department

Commissioner Basler made the motion to approve the amended agenda; Commissioner Mathis seconded.  The motion carried unanimously.

PROCLAMATION(S)

          Two proclamations were presented by the Board to the District Attorney’s Office and the Solicitor’s Office.

          WHEREAS,  as a nation devoted to liberty and justice for all, America must increase its efforts to protect, restore, and expand crime victims’ rights and services so that they apply to every victim, every time; and

 

          WHEREAS, 23 million Americans are victims of crime each year, and of those, 5.2 million are victims of violent crime; and

 

          WHEREAS, all victims of crime deserve respect, resources, restoration, and justice; and

 

          WHEREAS, National Crime Victims’ Rights Week- April 22 – 28, 2007 – offers us all the opportunity to recommit ourselves to ensuring that every victim is afforded his or her legal rights and treated as a crucial participant in our criminal justice system; and

 

          WHEREAS, as we carry crime victims’ rights into 2007 and beyond, we must strive to create a nation and community where the legal rights of victims are honored and individuals are accountable for their treatment of victims; and

 

          WHEREAS, despite significant progress in providing rights and services to crime victims over the past two decades, we must continue to strive toward reaching the  underserved victims, keeping victims safe, and enforcing victims’ rights; and

 

          WHEREAS, the Henry County District Attorney’s Office and the Henry County Solicitor’s Office are committed to serving crime victims and joining forces with all victim service providing agencies, law enforcement, criminal justice officials, and concerned citizens throughout our community to raise awareness of victims’ rights and observe National Crime Victims’ Rights Week;

 

          THEREFORE BE IT RESOLVED that the Henry County Board of Commissioners proclaims the week of April 22 to 28, 2007, to be Henry County Crime Victims’ Rights Week, and reaffirm Henry County’s commitment to respect and enforce victims’ rights throughout the year; and express our appreciation for those victims and crime survivors who have turned personal tragedy into a motivating force to improve our response to victims of crime and build a more just community.

Support of the Farm Service Agency’s Henry County Office

          Commissioner Holder stated for several years, Farm Service Agency’s wanted to combine offices and relocate facilities.  Commissioner Holder attended a number of meetings over the years and the proposed resolution is to send a message to the Local Delegation that the Board would like for the Farm Service Agency to remain in Henry County.  The agricultural community is declining in Henry County, but the farmers who make a living farming would have to travel to Walton County to participate in the various programs provided by the Farm Service Agency.

          Commissioner Holder read the following resolution into the record:

          WHEREAS, the Farm Service Agency (FSA) of the U. S. Department of Agriculture administers and manages farm commodity, credit, conservation, disaster and loan programs as laid out by Congress through a network of federal, state and county offices; and

          WHEREAS, the Farm Service Agency maintains a county office in Henry County at 333 Phillips Drive in McDonough, serving agricultural interests over a multi-county area; and

          WHEREAS, concerns over the potential realignment or possible closure of certain Farm Service Agency offices have come to the attention of the Board of Commissioners recently; and

          WHEREAS, the Board of Commissioners desires to memorialize its support for the Farm Service Agency’s office in Henry County

          NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HENRY COUNTY that the Board hereby declares its support for the Farm Service Agency’s office in Henry County and that the Board memorializes its desire that the Farm Service Agency retain its office in Henry County.

          BE IT FURTHER RESOLVED that the Board directs the County Manager to transmit copies of this resolution to the FSA State Executive for Georgia, the FSA Georgia State Committee, the Honorable Lynn Westmoreland, the Honorable David Scott, the Honorable Saxby Chambliss, and the Honorable Johnny Isakson.

          Commissioner Holder made the motion to approve the resolution; Commissioner Stamey seconded.  The motion carried unanimously.

PLANNING AND ZONING SERVICES

Majestic Realty Company, c/o Dillard & Galloway, LLC of Atlanta, GA – RZ-07-66

Majestic Realty Company, c/o Dillard & Galloway, LLC of Atlanta, GA requests a rezoning from RA (Residential-Agricultural) and M-2 (Heavy Manufacturing) to M-2 (Heavy Manufacturing) for property located on the west side of Highway 42, north of King Mill Road.  The property is located in Land Lots 198 and 219 of the 7th District consisting of 163.24+/- acres.  The request is for the development of an industrial warehouse distribution facility.  The Zoning Advisory Board recommended Approval with conditions on February 22, 2007.

          The Georgia Regional Transportation Authority (GRTA) issued a Notice of Decision on February 15, 2007 and it was their decision that this development was in the best interest of the State and the Region.  The proposed rezoning corresponds with the M-2 Zoning requirements and meets all the requirements.  The subject property is surrounded by industrial and wholesale uses.  The request meets the Future Land Use Map.  The proposed development will offer approximately 2.8 million square feet of industrial uses and will have an impact on Henry County.  Staff recommended approval of the applicant’s request.

Woody Galloway, Dillard and Galloway, represented the applicant.  Mr. Galloway stated a lot of the issues regarding the conditions have been settled.  Condition #1 of the GRTA conditions which reads “No internal left-turning movement shall occur within 200 feet of SR 42 as measured from the stop bar” and “No internal right-turning movement shall occur within 150 feet of SR 42 as measured from the stop bar” were not placed on the development immediately to the south of the subject property (developed by Cousins Properties).  Whirlpool would like to occupy the site but because of the size of the facility, other development would be shifted to the east, and the condition would strain the access to the site.  The applicant requested that condition #1 (under Road Connectivity and Internal Circulation) be amended to read “These conditions are to be complied with unless otherwise modified by GRTA or Henry County Planning & Zoning Staff  The amendment would allow the applicant some flexibility in trying to work with GRTA and staff.

Commissioner Mathis stated regarding the turning lanes, the reason for the condition there would not be any truck traffic along Highway 42.  Mr. Galloway stated that is correct, and a number of alternatives have been offered.  The site has three (3) different points of access.

          Commissioner Mathis stated the condition regarding the turning lanes is a GRTA condition; if the condition is not imposed, how would that affect State and/or Federal road funds designated for this area of Henry County.

          Terry McMickle, Public Works Division Director, stated it is understood that GRTA lists a number of projects where federal funding could be withheld if the conditions were not met.

          Michael Harris, Planning and Zoning Services Division Director, stated he believed the applicant’s request is to continue to impose the condition unless GRTA would be agreeable to modifying the condition.

          Mr. Galloway stated the applicant would not have to go thru any further approval process in order to go forward if the condition could be amended to say “unless modified by GRTA or Henry County Planning & Zoning Staff”; there would be some flexibility.  The concern is the time it takes to receive a modification of conditions from GRTA.

          Chairman Harper called for public comments from anyone wishing to speak in opposition to the request; there was no response.

          Mr. Bob White, Development Authority, was present in support of the requested rezoning.

          Chairman Harper asked Mr. Galloway if he was in agreement with the conditions including the amendment.  Mr. Galloway stated he was in agreement.

          Commissioner Holder stated condition #1 (GRTA Conditions) is to be amended to read “These conditions are to be complied with unless otherwise modified by GRTA or by Henry County Planning & Zoning Staff”.  Mr. Galloway stated he agreed. 

          After discussion, condition #2 was amended to read “The developer agrees to contribute $200,000.00 toward the following off-site transportation improvements as necessitated by the project:

          Commissioner Holder asked Mr. Galloway if he was in agreement with the amendment to condition #2.  Mr. Galloway stated he agreed with the amendment.  He stated the intent of the applicant is to address all off site improvements that are not project improvement and the applicant is willing to pay $200,000.00 towards off site system improvements that are not under (legal definition) project improvements.

          Commissioner Holder made the motion to approve the rezoning request with the proposed fifteen (15) conditions with amendments to Condition #1 and Condition #2; Commissioner Basler seconded.

          Commissioner Stamey stated regarding the contribution of the $200,000.00, should it be stated, “to be payable to Henry County”.  Patrick Jaugstetter, County Attorney, stated it is implied that it will be payable to Henry County.

          Commissioner Holder amended the motion to amend condition #2 to read “The developer agrees to contribute $200,000.00, payable to Henry County, toward the following off-site transportation improvements as necessitated by the project”; Commissioner amended his second.  The motion carried unanimously approving the following conditions:

1.     Conditions to GRTA Notice of Decision

 

Development Intensity and Use

·        Preserve at a minimum an additional 20 feet of right-of-way along property frontage abutting SR 42.

 

Road Connectivity and Internal Circulation

·        No internal left-turning movement shall occur within 200 feet of SR 42 as measured from the stop bar.

·        No internal right-turning movement shall occur within 150 feet of SR 42 as measured from the stop bar.

·        Provide a maximum of three access points onto SR 42.

o       One of the access points shall align with the eastern leg of King Mill Road

·        Provide an internal vehicular connection between King Mill Road and SR 42.

·        These conditions are to be complied with unless otherwise modified by GRTA or Henry County Planning & Zoning Staff.

 

Parking Facilities

·        No parking lot shall be permitted within a minimum of 10 feet of the centerline of any rail line.  If the railroad authority requires a different clearance, the stricter of the two shall apply.

 

Pedestrian Facilities

·        Provide sidewalks connecting all parking areas to building entrance.

 

Roadway Improvements as Conditions to GRTA Notice of Decision

The following improvements are required on and adjacent to state routes:

 

SR 42

·        Preserve at a minimum an additional 20 feet of right-of-way along property frontage abutting SR 42.

 

SR 42 at Site Driveways

·        Install left-turn and right-turn lanes at all access points.

·        Design storage lengths based on truck queues and GDOT regulations.

 

The following improvements are required on non-state routes:

 

King Mill Road at Site Driveways

·        Install left-turn lanes and right-turn lanes at all access points.

 

2.     The developer agrees to contribute $200,000.00, payable to Henry County, towards the following off-site transportation improvements as necessitated by the project:

 

King Mill at SR 42 (western and eastern legs)

·        Provide two westbound lanes along the eastern leg of the King Mill approach at SR 42.

·        Either realign the two legs of King Mill Road to one intersection with SR 42 and signalize.

·        Or signalize both the eastern and western leg intersections with SR 42.

 

3.     All buildings shall be constructed of brick, stone, concrete, glass, or any combination thereof.  Stucco shall be allowed for architectural accents only.

 

4.     The Planning and Zoning Department shall approve the architectural design of all proposed building plans prior to the issuance of a building permit.

 

5.     Dumpsters shall be placed on a concrete pad and enclosed on three (3) sides.  The enclosure shall have consistent character and design details that reflect the architectural design of the project, and shall not exceed eight feet (8’) in height. 

 

6.     An exterior lighting plan shall require all lighting to be of moderate brightness and consist of downcast lighting.

 

7.     Primary ground signage shall consist of a monument-based sign and shall have consistent character and design details that reflect the architectural design of the project.

 

8.     Developer shall submit a master sign plan for review that shall meet the requirements for approval of the Planning and Zoning Department prior to the issuance of any sign permits.

 

9.     An earthen berm at least three feet (3’) higher than the finished elevation of the parking lot shall be required, consisting of one shade tree and five shrubs for every thirty-five linear feet (35’) of frontage along Highway 42.

 

10. A detailed landscaping plan shall be submitted.  The Planning and Zoning Department shall have final approval of the plan prior to issuance of any permits.

 

11. A stormwater management plan detailing the stormwater control structures proposed for the development shall be required to be approved by the Henry County Stormwater Management Department prior to issuance of any permits.  Stormwater management facilities shall be designed and constructed utilizing the principles of Best Management Practices and the most recent edition of the Georgia Stormwater Manual.

 

12. Entrance(s) shall meet the minimum sight distance required per the posted speed limit of the road.

 

13. Entrance(s) on King Mill Road shall be aligned directly across from opposing drives where possible. If this is not possible, as determined by the Planning and Zoning Department and HCDOT, there shall be a minimum separation of 125 feet between centerlines of drives.

 

14. Any access from Highway 42 shall be approved by the Georgia Department of Transportation (GDOT) and shall have acceleration lanes/deceleration tapers to be designed and constructed to GDOT standards.

 

15. Notwithstanding anything to the contrary herein, no zoning conditions imposed herein shall be interpreted or applied in such a manner so as to require any violation of any existing building, development, stormwater and/or any other applicable codes.

 

BUILDING AND DEVELOPMENT SERVICES

Streetlights Districts

          All petitions that were submitted met the requirements for establishment of streetlight districts.

          Commissioner Stamey made the motion to approve; Commissioner Mathis Seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the owners of the following subdivisions have applied for the creation of streetlight districts:

·        Pembroke Park, 111 lights, 608 lights, Central Georgia EMC, District 3

·        Northridge at Heron Bay, Phase I, 14 lights, 46 lots, Central Georgia EMC, District 1

·        Dutchtown Village, 6 lights, 20 lots, Central Georgia EMC, District 2

·        Crown Terrace, 23 lights, 65 lots, Snapping Shoals EMC, District 3

WHEREAS, all County and State requirements for a public hearing have been met; and

WHEREAS, the Development Plan Review Staff for Henry County has reviewed the requests and submitted reports that are part of the public record; and

WHEREAS, the Development Plan Review Staff have reviewed and recommended approval of the requests; and

NOW, THEREFORE, BE IT RESOLVED THAT the Board of Commissioners of Henry County approves the requests for new streetlight districts.

 

BUSINESS LICENSE/OCCUPATIONAL TAX

License for the sale of Alcoholic Beverages for packaged sales of beer and wine

          Judy Page, owner of Food Mart (convenience store) to be built at 1328 Highway 138, Stockbridge applied for a license to sell packaged beer and wine from this location.  Ms. Page met the requirements set forth in the Alcoholic Beverage Ordinance.

          Commissioner Holder made the motion to approve the request; Commissioner Mathis seconded.  The motion carried 3-2-0 with Commissioners Holder, Stamey and Mathis in favor and Commissioners Basler and Bowman opposed.  The following resolution was approved:

WHEREAS,   Judy Page, owner of Hwy 138 Food Mart to be built at 1328 Hwy 138, Stockbridge, Georgia  request a license to sell package beer and wine from this location.

 

WHEREAS, Judy Page, owner of Hwy 138 Food Mart has met the required specifications set forth in Alcoholic Beverage Ordinance.

 

NOW, THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners Grants said license.

 

SPLOST/CAPITAL PROJECTS

Bid Award for construction of Luella Road/Frog Road

          Luella Road/Frog Road is a designated SPLOST II transportation project.  Five (5) sealed bids were received and reviewed.  Staff recommended the bid be awarded to McCoy Grading.

          Commissioner Holder made the motion to approve; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Luella Road / Frog Road is a designated SPLOST II transportation project; and

WHEREAS, sealed bids were solicited for the construction of Luella Road /Frog Road; and

          WHEREAS, five (5) sealed bids were received and reviewed; and

          WHEREAS, funding for this project is available in the Luella Road transportation budget; and

          WHEREAS, SPLOST Management recommends the low bidder, McCoy Grading in the amount of $1,476,737.32; and

          NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal of McCoy Grading and authorizes the Chairman of the Board to sign all necessary documents for the construction of Luella Road/ Frog Road.

Bid Award for construction of an Extension/Parks and Recreation Office Building

          The proposed building will be approximately 23,000 square feet and will be adjacent to the Event Center located at Heritage Park.  Seven (7) sealed bids were received and reviewed.  Staff recommended the bid be awarded to the low bidder Bon Building Services.

          Commissioner Stamey made the motion to approve; Commissioner Mathis seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, sealed bids were solicited for the construction of an office building to house the Extension Office and Parks & Recreation Department; and

          WHEREAS, seven (7) sealed bids were received and reviewed; and

          WHEREAS, funding for this project is available in a lease purchase fund; and

          WHEREAS, Staff recommends the low bidder, Bon Building Services in the amount of $2,228,394.00; and

          WHEREAS, the total budget for this project is $2,600,000.00; and

          NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal of Bon Building Services and authorizes the Chairman of the Board to sign all necessary documents for the construction of the office building at Heritage Park.

Bid for construction of a bridge on Bethlehem Road

          This project is the last phase of the Lester Mill/Bethlehem Road Project.  Four (4) sealed bids were received and reviewed.  Staff recommends the bid be awarded to the low bidder, Lambert Sand & Gravel.

          Commissioner Mathis made the motion to award the bid to Lambert Sand & Gravel; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Bethlehem Road/ Lester Mill Road is a designated SPLOST II Capital project; and

WHEREAS, sealed bids were solicited for the construction of the bridge on Bethlehem Road across the wetlands; and

          WHEREAS, (4) four sealed bids were received and reviewed; and

          WHEREAS, SPLOST recommends the low bidder, Lambert Sand & Gravel in the amount of $889,571.37; and

          NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal of Lambert Sand & Gravel and authorizes the Chairman of the Board to sign all necessary documents for the construction of the bridge on Bethlehem Road.

 

PUBLIC WORKS

Pole attachment permit with Georgia Power for school zone flashers

          The request is for approval of an agreement with Georgia Power to provide service for school zone flashers located on Locust Grove/Griffin Road to serve the school in the area. 

          Commissioner Holder made the motion to approve; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, a need exists to install school zone flashers at Locust Grove Elementary School on Locust Grove Road in Locust Grove, Georgia; and,

WHEREAS, Georgia Power Company is the power company that will provide service to the flashers; and,

WHEREAS, Georgia Power requires a Pole Attachment Permit be signed in order to furnish power to the flashers; 

NOW, THEREFORE, BE IT NOW RESOLVED, the Henry County Board of Commissioners authorizes the Chairman to sign a Pole Attachment Permit from Georgia Power Company.

Authorization to purchase software, survey equipment & additional hardware

          Public Works is planning to develop a capital improvement program on the cross drains and other structures within the right of way.  Currently there’s not a process for collecting the data and completing yearly inspections.  The equipment requested would allow crews to go out with GPS equipment and collect any drainage structure in the right of way.  While collecting the data, the structures will be rated and the necessary repairs can be addressed.  This software and equipment will (1) assist in meeting some of the Stormwater requirements, (2) map all stormwater conveyances and rate them and (3) a capital improvement program will be developed every year for budget purposes. 

          Commissioner Mathis asked if the recommended company (Lecia Geosystems, Inc.) was the only company that manufactures this software and equipment.  Terry McMickle stated Public Works currently has two (2) Leica GPS units that were purchased approximately six (6) or nine (9) months ago and the requested equipment will supplement the units.

          Commissioner Holder made the motion to approve the request; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Henry County has purchased two hand held Leica GPS units in order to map and create a Stormwater database of all conveyances in Henry County, and;

WHEREAS, Henry County DOT will partner with Henry County Stormwater and collect the data, rate the components of the system, and map all conveyances inside the R/W, and;

WHEREAS, Leica Geosystems, Inc. has software survey equipment and additional hardware that is compatible with existing equipment that would allow the field collection data to be directly entered into a data base and create the GIS mapping, and;

WHEREAS, Henry County DOT will be able to develop a Capital Replacement Program and develop annual budgets for all storm drain conveyances within the R/W, and;

WHEREAS, funding is available in the Capital Projects Fund under equipment.

WHEREAS, Leica Geosystems, Inc. is a sole source provider.

NOW, THEREFORE, BE IT RESOLVED that the Henry County Board of Commissioners approve the purchase of the following:

a. Tablet PC                            $6,775.20

                             b. Mobilematrix software      $12,075.00

                             c. Leica total station                  $21,945.00

                             d. Maintenance, training          $5,500.00

                             e. Batteries, accessories   $2,190.00

                                                Total              $48,485.20

Bid award to purchase high density polyethylene drainage pipe

          Concrete and metal has been used in the past and in some applications High Density Polyethylene Drainage Pipe (HDPE) will work better.  There are currently two (2) projects the drainage pipe will be used for; the jail project and Mosley Park.  Three (3) sealed bids were received and reviewed and staff recommended the bid be awarded to Crumpler Plastic Pipe, Inc. as the overall low bidder.

          Commissioner Bowman made the motion to approve; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, sealed bids (SB-07-48-040607-1) were solicited for the purchase of high density polyethylene (HDPE) drainage pipe for the Department of Transportation ; and,

          WHEREAS, four (4) vendors submitted bids for this purchase, as indicated on the attached bid tab; and,

          WHEREAS, funds are available in the budget of the Department of Transportation for these materials; and,

          WHEREAS, Crumpler Plastic Pipe, Inc. has submitted the lowest and most responsive bid for the purchase of high density polyethylene pipe; departmental personnel recommend award to Crumpler Plastic Pipe, Inc..

          NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-07-48-040607-1 to Crumpler Plastic Pipe, Inc.  for the purchase of high density polyethylene drainage pipe; award as a renewable Unit/Price contract with no fixed quantities; prices shall remain firm for the contract period; materials will be ordered as required and approved.  The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

FINANCE

Henry County Government Employee’s Health and Wellness Package for 2007-2008

          The request is for authorization to accept the Health and Wellness Package for county employees.  This includes several options that had no changes (cancer, life insurance, employee assistance program and vision) and also options which include decreases of premiums for dental insurance.  The package offers a change to the current medical insurance. Employees will have two options for medical insurance under Kaiser Permanente.  Both options will have varying levels under two four-tier segments for current employees and retirees.

          Commissioner Bowman made the motion to approve; Commissioner Stamey seconded the motion carried unanimously approving the following resolution:

WHEREAS, Henry County finds it necessary to renew its Health and Wellness Package for County employees and their families; and,

WHEREAS, a Steering Committee made up of representatives from each department has continued to meet to discuss the various options available to the County and its employees; and,

WHEREAS, County Management, under the direction of the Board of Commissioners, has determined that the best plan for the County’s Health and Wellness Package consists of two medical insurance options from Kaiser Permanente and changes to other health plans offered including reductions in premiums in the dental, long term disability, and short term disability policies, and no changes in other plan premiums,

NOW THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners authorizes the Henry County Human Resources Director to acknowledge and accept the Health and Wellness Package for the County.

 

ASSISTANT COUNTY MANAGER

Assistance for Operations and Materials for the Henry County Library System

          With the forthcoming opening of the Fairview Library, the Henry County Library System requested assistance to hire staff for the Fairview Library, so that staff can be trained before the new facility opens.  Additional assistance is requested for collection materials as well.  A total of $185,000.00 was requested for supplemental assistance to the Library System ($50,000 for general library operations; $60,000 for the employment of staff at the Fairview Library; and $75,000 for collection materials at the Fairview Library). 

          Commissioner Stamey stated if the ultimate goal is to fill the library with collection materials, is four (4) months of training needed for staff.  Michael Sabine, Assistant County Manager stated the request is from the Library System.  Commissioner Stamey suggested thirty (30) or sixty (60) days of training and temporarily rotate employees from other branches. 

          Chairman Harper stated if thirty (30) days was allowed for training that would be an expense of $15,000 and would leave a balance of $45,000 for collection materials. 

          After further discussion regarding training for staff, Commissioner Holder made the motion to approve the resolution as written.  The motion failed for lack of a second.

          Commissioner Stamey made the motion to approve the request with a modification to the training from 120 days to 60 days, and shifting the funds to collection materials for a total of $135,000; Commissioner Mathis seconded.  The motion carried 5-0-0 approving the following resolution:

WHEREAS,         the Board of Commissioners is aware that a new library is being

constructed in the Fairview community as an addition to the Henry County Library

System; and

 

WHEREAS,         the Board of Commissioners is further aware of supplemental

operational needs of the Library System for the fiscal year ending June 30, 2007, including materials for the Fairview Library; and

 

WHEREAS,         the Board of Commissioners desires to provide this assistance for

operations and materials for the Henry County Library System, including the Fairview

Library

 

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS that the Board hereby appropriates $50,000 for general library operations and $135,000 for collection materials at the Fairview Library.

 

BE IT FURTHER RESOLVED that the Board directs payment of these sums, in the total amount of $185,000, to the Henry County Library System.

Disposal of a structure

          The Board of Commissioners previously authorized acquisition of real property at 1768 Old Conyers Road as part of a flood hazard mitigation project in the James Creek basin (area below Swan Lake).  The plans are to dispose of the structure in the most economical manner possible, which would include removal of the structure.

          Commissioner Bowman made the motion to approve; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

GRANTS ADMINISTRATION

Vehicle liability insurance for the Natural Resource Conservation Technician

          The United States Department of Agriculture, Natural Resources Conservation Service, and Henry County are co-funding a Natural Resource Conservation Technician through the County Extension Service.

          A new Conservation Technician was hired on February 5, 2007.  The USDA will provide a vehicle for the Technician to use, but requested that Henry County provide $500,000 liability insurance for damage and bodily injury to cover use of the vehicle.

          Commissioner Holder made the motion to approve; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the United States Department of Agriculture (USDA), Natural Resources Conservation Service and Henry County have co-funded a Natural Resource Conservation Technician through the County Extension Service for 15 years; and,

WHEREAS, a new Conservation Technician was hired on February 5, 2007; and,

WHEREAS, the USDA will provide a vehicle for the Technician to use; and

WHEREAS, the USDA requests that Henry County provide $500,000 liability insurance for damage and bodily injury for use of the vehicle;

NOW THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners authorizes the Chairman to sign the Memorandum of Agreement with the USDA.

APPOINTMENT TO THE MCINTOSH TRAIL COMMUNITY SERVICE BOARD

          The Chairman received notice that a Board Member’s term will expire on June 30th.  Ms. Carolyn Brown has served on the McIntosh Trail Community Service Board since 1999 and they requested she be re-appointed.

          Chairman Holder made the motion to re-appoint Ms. Carolyn Brown; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Henry County has four representatives who participate in the governance of the McIntosh Trail Community Service Board, which encompasses a seven (7) County area; and

          WHEREAS, a Board Member’s term will expire on June 30, 2007, requiring a nomination by the Board of Health and by the Henry County Board of Commissioners; and

          WHEREAS, Carolyn Brown, a Henry County resident, is eligible to serve on the McIntosh Trail Community Service Board;

          NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners authorize the appointment of Carolyn Brown, to the McIntosh Trail Community Service Board for a  term of three (3) years, which term is effective immediately and will expire on June 30, 2010.

APPROVAL OF THE MINUTES

          Commissioner Holder made the motion to approve the April 3, 2007 minutes; Commissioner Mathis seconded.  The motion carried unanimously.

COUNTY MANAGER COMMENTS

Bid to purchase self contained breathing equipment

          Five (5) vendors responded with sealed bids for self contained breathing equipment and staff recommended the bid be awarded to Scott’s Self Contained Breathing Equipment, the lowest and most responsive bidder.

          Commissioner Stamey made the motion to approve; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, sealed bids (SB-07-43-03160-2) were solicited for the purchase of Self Contained Breathing Equipment for the Sheriff’s Department; and,

          WHEREAS, five (5) vendors submitted bids for this purchase, as indicated on attached Schedule B; and,

          WHEREAS, funds are available in the Department’s account to complete this purchase; and,

          WHEREAS, American Safety and Fire House, Inc. was the lowest, most responsive bidder that meets all departmental requirements and specifications for the purchase of self contained breathing equipment

          NOW, THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners awards Bid number SB – 07-43-031607-2 to American Safety and Fire House, Inc. for the purchase of Self Contained Breathing Equipment.  The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase’

COUNTY ATTORNEY COMMENTS

Lease Agreement with the Henry County Humane Society

          The Henry County Humane Society currently leases the old animal shelter facility located on Work Camp Road.  The new lease amends the hours of operation for the organization and the uses and limitations of use for the property.

          Commissioner Holder made the motion to approve; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, Henry County has built and opened a new Animal Control facility located at 527 Hampton Street, McDonough, Georgia since March, 2005;

          WHEREAS, the former animal control facility located at 46 Work Camp Road, McDonough, Georgia is no longer needed by Henry County; and,

          WHEREAS, Henry County Humane Society has leased the old Animal Control facility since June 2005; and,

          WHEREAS, Henry County Humane Society desires to continue to lease the old facility; and,

          WHEREAS, the County Attorney has drafted a lease agreement outlining the uses and limitations of use for the property at 46 Work Camp Road:

          NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners authorizes the Chairman of the Commission to sign the Lease Agreement attached hereto as Exhibit “A”.

PUBLIC COMMENTS

          Jenny Parker, 571 Hood Road, spoke to the Board regarding the Highway 138 and Hemphill Road intersection and the application request for a license to sale alcoholic beverages that was previously addressed in the meeting.

UPCOMING MEETINGS

1.     Tuesday, April 17th, 2007 @ 6:30 a.m.  Regular BOC meeting

2.     Monday, April 30th @ 9:00 a.m. and Tuesday, May 1st ,2007 @ 9:00 a.m., Regular BOC meetings

3.     Monday, May 14th @ 9:00 a.m. and Tuesday, May 15th @ 6:30 p.m., Regular BOC meetings

EXECUTIVE SESSION

          Commissioner Mathis made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by Patrick Jaugstetter, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Basler seconded.  The motion carried unanimously.

(Executive Session was held.)

 

Commissioner Holder made the motion to reconvene into Public Session; Commissioner Stamey seconded.  The motion carried unanimously. (Commissioner Basler was not present for the vote)

FILING OF AN ACTION TO ABATE A PUBLIC NUISANCE

          The Henry County Code authorizes the Director of Code Enforcement to initiate abatement actions for any property within the County that constitutes a public nuisance.  The subject property is located at 197 Millers Mill Road and has unsafe and unsanitary conditions thereon that endanger the public health, welfare and safety of the citizens.

          Commissioner Bowman made the motion to approve; Commissioner Holder seconded.  The motion carried unanimously. (Commissioner Basler was not present for the vote)

Commissioner Mathis made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Bowman seconded. (Commissioner Basler was not present for the vote)

ADJOURNMENT

          Commissioner Stamey made the motion to adjourn; Commissioner Mathis seconded.  The motion carried unanimously.