The Henry County Board of Commissioners held a Public
Meeting at 6:30 p.m. on Tuesday, April 15, 2008, in the Community Room,
Jason Harper, Chairman
Warren E. Holder, District I Commissioner
Elizabeth (“B.J.”) Mathis, District II Commissioner
Randy Stamey, Vice-Chairman, District III Commissioner
Johnny B. Basler, District V Commissioner
Those absent were:
Reid A. Bowman, District IV Commissioner
Also attending were
(NOTE: Audio of this meeting is available with the
Chairman Harper called the meeting to order and announced the following items would not be heard:
· Appeal of a Decision to deny a Conditional Use request by the Zoning Advisory Board:
Clayton Community Church of Stockbridge, GA
requested a conditional use for property located at 787 and
· Appeal of a Decision to deny a Variance request by the Zoning Advisory Board:
Clayton Community Church of Stockbridge, GA
requested a variance for property located at 787 and
· Parks & Recreation
requesting approval for a budget amendment to provide for improvements at
called for an acceptance of the agenda.
The Board presented the following proclamation (Heidi Taylor, a transplant recipient, was present to receive the proclamation):
WHEREAS, one of the most meaningful gifts that a human being can bestow upon another is the gift of life; and
WHEREAS, approximately 29,000 Americans received a life-saving or life-enhancing organ transplant last year; and
WHEREAS, a new patient is added to the national patient waiting list for an organ transplant every 13 minutes; and
WHEREAS, more than 98,000 men, women and children are currently on the national waiting list for organ transplantation, of which approximately 2,200 reside in Georgia; and
WHEREAS, an average of 17 people die every day awaiting an organ transplant which did not come in time; and
WHEREAS, every citizen of
NOW, THEREFORE, BE IT PROCLAIMED by the
Commissioner Mathis made the motion to appoint Mr. Robert J. “Bobby” Gosnell to the McIntosh Trail Community Service Board; Commissioner Holder seconded. The motion carried unanimously.
Commissioner Holder made the motion to appoint Mr. Andy Welch to the Health Department Board; Commissioner Mathis seconded. The motion carried unanimously.
Bid award to purchase & install two water heaters/boilers for the Sheriff’s Department
Michael Sabine, Assistant County
Manger, presented the agenda item to the Board.
The current domestic water heater units need to be replaced and the
purchase was bid by the Purchasing Department.
The lowest and most responsive bid was submitted by
Commissioner Mathis asked if the units would be under a warranty. Mr. Sabine stated they would have a full warranty that would anticipate the life cycle of the units to be approximately 15 to 20 years.
WHEREAS, sealed bids (SB-08-54-033108-3) were solicited for the purchase and installation of two (2) water heaters / boilers for the Sheriff’s Department; and,
WHEREAS, three (3) vendors submitted bids for this purchase, as indicated; on attached bid tabulation and,
WHEREAS, funds are available in the County’s Budget to complete this purchase; and,
WHEREAS, Harbin’s Mechanical Services has submitted the lowest and most responsive bid for the purchase and installation of two (2) water heaters / boilers; departmental personnel recommends award to Harbin’s.
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-08-54-033108-3 to Harbin’s Mechanical, Inc. in the total amount of $69,997.00 for the purchase of two (2) water heater / boilers. The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.
Amendment to an Ordinance entitled “Wrecker Services”
Don Ash, Emergency Communications
Director, presented the agenda item to the Board. A Wrecker Services Committee was formed with
an objective to achieve the highest level of services to the citizens and
1. The application process
2. Wrecker service employees,
3. Wrecker service fee schedules,
4. Wrecker service rendered to the public,
5. Paperwork and procedures to care and dispose of vehicles,
6. Clean-up of scenes,
7. Procedures for handling complaints and excessive fees,
8. Review of the process of wrecker service performances,
9. Requirements for wrecker services,
10. Acceptable and non-acceptable response times, and
11. Grievance and appeal process for wrecker service providers.
A copy of the draft ordinance was provided to all committee members and
the wrecker service providers that currently service
Mr. Ash reminded Elkins that the ordinance was reviewed at a meeting with all wrecker services. The Elkins representative stated he did indeed review the ordinance.
Commissioner Mathis asked if the fees were comparable to the other counties. Mr. Ash stated a review of surrounding counties was done as well as a review of the state consensual towing agreement to make sure the fees were comparable to the recommend towing charges.
Chairman Harper called for public comments from anyone wishing to speak regarding the ordinance amendment; there was no response.
Authorization to purchase tasers for the Police Department
Major Butler, Police Department, presented the agenda item to the Board. The Police Department requested authorization to purchase six (6) tasers from the Asset Forfeiture Account to be used by the Narcotics Unit.
WHEREAS, Henry County Police Department Narcotics Division is requesting to purchase 6 (six) M26 tasers to help protect themselves and others; and
WHEREAS, the taser would be another level in the “Escalation of Force”. The agent is currently having to use either an ASP baton or hard hands before using his/her firearm; and
WHEREAS, the taser is a humane level of force and is less than lethal. The taser would benefit the agent by reducing injuries to him/herself and others as well as the suspect. The department and community would like to see a more peaceful resolution to bringing suspects to justice with the use of firearms; and
WHEREAS, the M26 tasers would be purchased from a sole source provide, Taser International. The cost of the purchase would be $2, 451.54.
WHEREAS, the authorized purchase of the M26 tasers would be an expenditure from the Federal and State Seized Asset Forfeiture Fund.; and
BE IT RESOLVED, by the HENRY
Authorization of an agreement with Coca-Cola Enterprises, Inc.
WHEREAS, the Board of Commissioners is the custodian of county facilities, including parks facilities; AND
WHEREAS, the maintenance and operations of county parks facilities includes the provision of scoreboards for use at various events; AND
WHEREAS, the Coca-Cola Company has in years past furnished scoreboards for use by the Parks & Recreation Department at county facilities and those scoreboards remain in active use; AND
WHEREAS, the Coca-Cola Company desires to provide funding to off-set current and future scoreboard acquisitions made directly by the Parks & Recreation Department; AND
WHEREAS, the Parks & Recreation Department recommends maintaining the existing concession partnership with Coca-Cola and entering into a new beverage agreement with Coca-Cola to affirm this partnership; AND
WHEREAS, there are approximately eighty (80) scoreboards presently furnished by Coca-Cola serving in county parks and this new agreement will provide for the purchase of approximately fifteen (15) new scoreboards as well as maintenance of existing scoreboards.
NOW THEREFORE BE IT RESOLVED by the
Board of Commissioners of
Authorization to submit an application for the Federal Transit 5310 Grant Funding for 2008-2009
David Williamson, Transit Director, presented the agenda item to the Board. The Georgia Department of Human Resources (DHR) Coordinated Transportation System uses FTA 5310 funding to purchase transportation services for eligible individuals from transportation providers. Henry County Transit has been a provider of transportation for elderly and disabled citizens under the DHR Coordinated System for the past nine (9) years.
WHEREAS, the Georgia Department of Human Resources has agreed to renew its coordinated transportation contract with Henry County (d.b.a., Henry County Transit); for Elderly Persons and Persons with Disabilities for the period of July 1, 2008 thru June 31, 2009;
Bid award to purchase performance friction brake parts
Terry McMickle, Public Works Division Director, presented the agenda item to the Board. The request is for approval of a unit price contract to purchase high performance brake parts for emergency vehicles. Staff recommended the bid be awarded to Johnson Industries as overall low bidder.
WHEREAS, sealed bids (SB-08-53-032508-1) were solicited for the purchase of Performance Friction brake parts for the Fleet Services Department ; and,
WHEREAS, six (6) vendors submitted bids for this purchase, as indicated on the attached bid tab; and,
WHEREAS, funds are available in the Fleet Services account to purchase this commodity; and,
WHEREAS, Johnson Industries has submitted the lowest and most responsive bid for the purchase of Performance Friction brake parts; departmental personnel recommend award to Johnson Industries.
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-08-53-032508-1 to Johnson Industries for the purchase of Performance Friction brake parts; award as a renewable unit/price contract with no fixed quantity; prices will remain fixed for the contract period; materials will be ordered as required and approved.. The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.
Authorization for the sale of certain real property
Terry McMickle, Public Works Division
Director, presented the agenda item to the Board. At the March 18, 2008 meeting the Board
abandoned and declared surplus the .283 acres of deeded right of way on
WHEREAS, the Henry County Board of Commissioners abandoned and declared it surplus a section of Trestle Road (.283 acres) described on Exhibit “A” as Tract 1 that adjoins Randy and Stephanie Jackson; and,
WHEREAS, the County has title to the .283 acres that was abandoned; and,
WHEREAS, the adjoining property owner,
Randy and Stephanie Jackson, has expressed a desire to acquire such property
WHEREAS, O.C.G.A. § 32-7-3 and 32-7-4 establish the procedure for disposing of such property.
BE IT RESOLVED by the Board of Commissioners of
1. That the County Attorney is authorized and directed to offer to sell the property described in Exhibit “A” as Tract 1 to the adjoining land owner in accordance with the provisions of O.C.G.A. § 32-7-4 for the amount of $3100.00 (the fair market value thereof).
2. That in the event the adjoining property owner accepts the offer as required in O.C.G.A. § 32-7-4, the County Attorney is directed to prepare a quitclaim deed conveying title to said property, and the Chairman of the Board of Commissioners is authorized to execute, on behalf of Henry County, Georgia, a quitclaim deed conveying said property.
Authorization to enter into a contract with
Terry McMickle, Public Works Division
Director, presented the agenda item to the Board. In October of 2007,
WHEREAS, GDOT will provide funding on recycled asphalt, bituminous tack coat, and striping as a unit price contract, but not to exceed a total of $224,584.51.
NOW, THEREFORE, BE IT RESOLVED, the
Board of Commissioners of
Bid award for the engineering and repair to
Terry McMickle, Public Works Division
Director, presented the agenda item to the Board.
Commissioner Basler made the motion to
award the engineering and repair proposal to Stantec Consulting Services, Inc.,
in the amount of $32,900 and authorize the Chairman to sign all necessary
documents and also to authorize any necessary budget transfers;
WHEREAS, the portion of the dam where the emergency spillway is located
WHEREAS, the emergency spillway is being undercut by a flow of water underneath the concrete cap; and,
WHEREAS, if the problem at the emergency spillway is not concreted, the dam could breach; and,
WHEREAS, funding is available in the Department of Transportation budget.
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards the engineering and repair proposal to Stantec Consulting Services, Inc. in the amount of $32,900.00 and authorizes the Chairman to sign all necessary documents. All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.
Certifying matching funds for a
Larry Stanford, Grants Administrator,
presented the agenda item to the Board. Among
the key elements in the quest to provide all residents of
The total amount of the project is
WHEREAS, Henry County seeks to improve Nash Farm Park through the building of a playground area for children and the paving of walking/biking trails for easier access; and,
WHEREAS, the total cost of the project is $136,736, and
WHEREAS, the grant requires a 50/50 split of the total cost of the project, making the grant portion $68,368 and the County’s portion $68,368; and,
WHEREAS, the County’s portion will be divided into $50,868 in matching funds and $17,500 in matching in-kind services, and funds are available in the County’s Grant Match account; and,
WHEREAS, the grant requires the County provide a resolution with the pre-application certifiying and assuring that it has the ability and intention to finance 50 percent of the total project cost and will move forward with due diligence to prepare appropriate documentation required for a formal LWCF application;
NOW THEREFORE BE IT RESOLVED, the
Approval to enter into an intersection improvement
Roy Clack, SPLOST/Capital Projects
Director, presented the agenda item to the Board. As part of the contract with the Georgia
Department of Transportation,
Commissioner Basler made the motion
authorizing the agreement for the intersection improvement program with the
Georgia Department of Transportation and to authorize the Chairman to sign all
necessary documents related to the contract;
WHEREAS, Henry County agrees to abide by all state and/or federal regulations, rules, laws, and guidelines during construction on the intersection improvement of Thurman Road at Fairview Road; and
WHEREAS, the total estimated construction cost of the project is $ 617,448.43; and
WHEREAS, the total cost of the project to be financed under the Intersection Improvement Program using Federal STP funds is $493,958.74 which is the Department of Transportation’s maximum obligation; and
WHEREAS, any amount above and beyond the $493,958.74
will be funded within the SPLOST I
NOW, THEREFORE, BE
IT RESOLVED the
Bid award for clean-up of 1.29 acres of land on
Roy Clack, SPLOST/Capital Projects Director, presented the agenda item to the Board. Clean-up and grading of parcel 4 was part of the right-of-way negotiation to purchase property. Sealed bids were solicited for clean-up and grading and the request is to award the bid to Ground Works Construction as the low bidder.
WHEREAS, clean-up and grading of parcel 4 was part of Right-of-Way negotiation; and
WHEREAS, sealed bids were solicited for clean-up and grading of 1.29 acres of land located on Peeksville Road; and
WHEREAS, twelve (12) sealed bids were received and reviewed; and
WHEREAS, funding for this budget amendment is available from the project account; and
WHEREAS, SPLOST recommends the low bidder, Ground Works Construction in the amount of $12,400.00; and
NOW, THEREFORE, BE IT RESOLVED the
Olivia Harrison of
Sherow, Planner II, presented the agenda item to the Board. Olivia Harrison of
The request was for development of a 36,504 square foot,
upscale hotel establishment. On the
Future Land Use Map the subject property is designated for Commercial and
Service land uses. On the proposed
Future Land Use Map the subject property is located within the
Harold McGlothin represented the applicant for the
request. Mr. McGlothin commented on how
professional and nice people from
Mr. McMickle stated the intention is for the applicant to
make improvements on
Chairman Harper called for public comments from anyone wising to speak regarding the agenda item; there was no response.
1. An exterior lighting plan shall require all lighting to be of moderate brightness and downcast.
2. Dumpster(s) shall be placed on a concrete pad and enclosed on three (3) sides. The enclosure shall be constructed of brick, stone, stucco or any combination thereof.
3. Sidewalks shall be installed along the
site’s frontage on
4. One curb cut is allowed for access to the
site and shall meet the minimum intersection sight distance per
5. A left turn lane, along with a deceleration
lane/acceleration taper will be required to be designed and constructed to
6. The developer will be responsible for any necessary utility relocations and for obtaining any necessary easements or additional right-of-way from adjacent affected property owners.
7. A detailed landscaping plan shall be submitted. The Development Plan Review Department shall have final approval of the plan prior to final plat approval.
8. All buildings shall be constructed of brick, stone, stucco, wood, glass or any combination thereof on all sides. The Planning and Zoning Department shall have final approval of architectural plans.
9. Signage shall be constructed and architecturally designed to meet the guidelines for the current master sign plan for the Shoppes at Henry Crossing, dated March 14, 2007, prepared by the TGM Signs Company.
10. Notwithstanding anything to the contrary herein, no zoning conditions imposed herein shall be interpreted or applied in such a manner so as to require any violation of any existing building, development, stormwater and/or any other applicable codes.
11. The applicant shall widen the
existing roadway with a minimum typical section of eight inches (8") of
Graded aggregate base, two inches (2") of asphalt binder (19mm SP), and a
one and one half inch (1 1/2") layer of E-Mix (12.5mm SP) topping
lift. The applicant shall contribute
twenty thousand dollars ($20,000) to Henry
12. The subject property shall not allow, operate, offer, market “extended stay” temporary housing.
13. The property shall only be used for the development of a four story plus or minus 98 room hotel/motel.
Bid award for printing and preparation of the 2008 Notices of Property Value
Michael Sabine, Assistant County Manager, presented the
agenda item to the Board. As required under
the reassessment process in
WHEREAS, Georgia law along with the administrative rules of the Georgia Department of Revenue mandate that assessments of real property reflect updated values; AND
WHEREAS, the Tax Assessors’ Department
has reassessed certain properties within
WHEREAS, notification of these updated values is necessary; AND
WHEREAS, the Tax Assessors’ Department requires printing and preparation of the 2008 Property Value Notices for timely mailing to the respective owners of real property subject to these notices; AND
WHEREAS, bids were solicited by the Purchasing Department for this product; AND
WHEREAS, L & M Business Forms of McDonough was the lowest responsive bidder to print and prepare these notices.
NOW THEREFORE BE IT RESOLVED BY the
Board of Commissioners of
Approval of the Minutes
County Manager Comments
Staff will be contacting the Board regarding prioritization of the SPLOST III projects.
There were no comments.
There were no comments.
24, 2008, Commissioners to attend an Economic Summit @ the
2. Monday, May 5th and Tuesday, May 6th, @ 9:00 a.m., Regular BOC meeting
3. Monday May 19th @ 9:00 a.m. and Tuesday, May 20th , @ 6:30 p.m., Regular BOC meeting
Commissioner Basler made the motion to adjourn;
Jason T. Harper, Chairman