STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Board of Commissioners held a Regular Public Meeting at 9:00 a.m. on Monday, April 6, 2009, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

††††††††††††††††††††††† Elizabeth ďBJĒ Mathis, Chairman,

Reid A. Bowman, Vice-Chairman, District IV Commissioner

Warren E. Holder, District I Commissioner

Rick Jeffares, District II Commissioner

††††††††††† Randy Stamey, District III Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Shay Mathis, County Clerk; LaTonya Nix-Wiley, County Attorney; Rob Magnaghi, County Manager; Phyllis Shrader, Deputy County Manager; Michael Sabine, Assistant County Manager;Mike Bush, Finance Director; Angie Bailey, Social Services Division Director; Terry McMickle, Public Works Division Director; Jim Luebbering, Building and Development Services Division Director; and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissionersí Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

Chairman Mathis called the meeting to order and called for an acceptance of the agenda.Commissioner Stamey made the motion to approve the agenda; Commissioner Holder seconded.The motion carried 5-0-0.

Proclamation

††††††††††† The Board presented the following Proclamation to the Animal Control Department:

WHEREAS, Henry County Animal Care & Control recentlyimplemented a comprehensive revision of Henry Countyís Animal Control Ordinance to improve the health, safety and welfare of Henry County citizens while also protecting the health and wellbeing of our pet population; and

WHEREAS, A new standard operating procedure manual and a rigorous training program to have all animal control officers certified by the National Animal Control Association will enhance their ability to accomplish this mission; and

WHEREAS, In order to improve the level of care and effectively control the animal population, Henry County Animal Care & Control has implemented a preventative disease in-house vaccination program that has reduced disease at the shelter by 86% in addition to opening a low-cost spay/neuter and rabies vaccination clinic that has averaged 50 surgeries per month; and

WHEREAS, The Department has also encouraged adoptions while ensuring prospective pet owners understand both the joys and responsibilities of pet ownership through a comprehensive public education program; and

WHEREAS, Through these and other changes to policies, procedures, and staffing, Henry County Animal Care and Control has been able to improve both its response rate and its customer service, resulting in a 24 percent increase in the number of animals handled, a 60 percent increase in pet adoptions, and a 300 percent increase in the number of animal rescue placements since 2006, all of which have contributed to a 23 percent reduction to the euthanasia rate in the same time period; and

WHEREAS, The Henry County Board of Commissioners would like to express its appreciation to Henry County Animal Care & Control for outstanding service to the citizens of the County and various public safety and public service agencies;

NOW, THEREFORE, BE IT PROCLAIMED that the Henry County Board of Commissioners would like to recognize the employees of Henry County Animal Care & Control for their hard work and dedication to improving the health, safety and wellbeing of both our citizens and our animal population and congratulate them for these achievements;

BE IT FURTHER PROCLAIMED that the Board would like to join the National Animal Control Association in designating April 12-18, 2009 as Animal Control Appreciation Week and encourage citizens to consider adopting a pet from the Animal Shelter and help control our animal population by having their pets spayed and neutered.

Appointment to the Hospital Authority

††††††††††† (This portion of the meeting was chaired by Vice-Chairman Bowman) Chairman Mathis stated two of her nominated appointees for the Hospital Authority could not serve because they are elected officials therefore she has to make alternate nominations. Chairman Mathis made the motion to nominate William Abbate and Michael Gasses for consideration for appointment to the Hospital Authority; Commissioner Jeffares seconded.The motion carried 6-0-0.

A request from Dan Mauldin to address the Board regarding the Family Concepts Program provided by the Life Management Solutions Department

††††††††††† Hi, my name is Dan Mauldin and Iíve been a resident of the Fairview area in Henry County for 22 years.Thank you for time this morning to come talkwith you about the Life Management Solutions Program that you sponsor.They are a hidden jewel and a well kept secret, I believe, in our County.In fact we didnít know this program and the Life Management Solutions existed until last November.If I may, I would like to share my familyís story with you for just a few minutes.On November 25, 2008, my wife and I were watching television when we heard a knock at the door around 7:30 that evening.I went to the door and was met by two very large gentlemen.Fortunately they were wearing badges and they were members of the Henry County Gang Task Force.They were there to visit my son.Unbeknownst to us, our 17 year old son had been involved and was involved in gang and drug activities and had been since he was 11 years old.During his transition from elementary school to middle school he was recruited by the gangs and after several attempts decided he would join that group to provide him some care and support that he felt like he wasnít getting at home.We came to learn that night after a two and a half hour visit with the members of the gang task force about a lot of my sonís activities.They shared a stack of papers with pictures and evidence of his activities.To say we had no clue as parents that this was going is very much an understatement.My son does not look and did not act like you or I would perceive a gang member to behave.That night before they left they searched his room and they searched his vehicle, looking for drugs, weapons and cash.Fortunately for us and for him they didnít find any.However they still had enough evidence, all his activities, that they could have taken him to jail that night.And we came to learn later they probably had enough evidence on him that, if convicted, he probably could have spent up to 10 years in jail.Thatís a sobering thought when you have a 17 year old and you are just learning those events on that evening.Instead, for some reason, not quite sure why (we have our beliefs as to why) the officer handed me a card that evening with Sandra Reaganís name and phone number on it.And they said to give Sandra a call and do what she tells you to do.The following morning my son and I were in Sandraís office, that was the day before Thanksgiving.To my surprise, again as we walked into Sandraís office, the first thing she said is I know you and she pointed at my son.And I had to ask her, how do you know my son.She said let me show you.Here is my community awareness presentation that I give and low and behold on several slides in that presentation were my sonís pictures or pictures from his my space page showing his supposed gang and drug activities.Well, Sandra laid out a plan for us that involved attending the family concepts program that last twelve weeks.As Thanksgiving approached, my wife and I knew we had lots to be thankful for as a family.What we didnít realize was how thankful we were going to become for the Life Management Solutions Program and Sandra and her team.Well we just completed that 12 week program.We met families in our community that are dealing with gang and drug issues like we are.We also met families that are dealing with impacts of divorce, of shoplifting, of unruly and anger children of abuse, abusive households and just plain dysfunctional households in our community.We started that program thinking that this is all about our son and what we needed to do to help him.What we learned is it was all about ourselves as well, not just our son.And about the changes we needed to make as parents and as a family to help pull our family back together as did the other families that were in the program with us.I wonít tell you everything we learned during the last twelve weeks about the Family Concepts program but I would like to share a few things that they are teaching or that you learn or you discuss during that twelve weeks.You talk about communication, communication in the family, making sure itís clear concise, consistent and concrete.We talk about identifying the root causes of problems in your life, not the symptoms.Dig in deep and find out the root causes and address those roots.We learned about making choices and making good choices.We talked about how to manage time and how to address conflict within the family straight up as opposed to ignoring it.We learned a lot about forgiveness.Forgiveness of ourselves for things we havenít done correctly as parents, forgiveness of our sonís actions so that we could move forward as a family.We learned about gray dogs and the value of having a gray dog in your family.If you donít know what that is, go see Sandra, spend twelve weeks in the program, itís great.We spent some time talking about abstinence from sex, from drugs and from alcohol.We learned a lot of the truths behind sexually transmitted diseases.And we learned about relationships and what makes them healthy and how to build a healthy family in a healthy community.In fact, on Valentines Day we spent 6 hours with Sandra and her team talking about gang awareness, dangers of the internet and a financial wellness program.It was an incredibly powerful day and one I will have to tell you I will never ever forget.So you can see that the Family Concepts Program touches a lot of topics that are extremely important to the family and to the community.My familyís had some very difficult times these last 4 months, but Iím happy to say through Sandraís guidance and Michelle, Darryl, Annette, and Joe and Jennifer, coaches on our team, we are well on our way to rebuilding our family and setting a positive future free of gangs and drugs for our son.The good news is today he is looking forward to graduating from high school next month.He has been accepted to college and right now his future is looking better and looking brighter because he had an alternative to jail.Heís passed every drug test heís taken because he failed the one last November in Sandraís office.But since then heís passed every single drug test that heís taken.So this morning, Commissioners, Iím here to tell you thank you.Thank you for providing an alternative for my family and my son and other families in the community.Thank you for sponsoring and supporting Life Management Solutions.Thank you for caring enough about your communities to have a program like this in times when funding is short.Iím here to urge you to provide more support for Life Management Solutions and the programs that they offer.We experienced, first hand, the remarkable changes that are occurring in the lives of the participants in the program.Not only with our family but other families that went through this with us.Itíst amazing the work that Sandra and her team are doing.Each week as we went through the program and went by we could think of other friends and families in our community that could be benefiting from what we were learning and what Sandra and her team were teaching.If they only knew they were available to them, because we didnít know until last November.Sandra and her team deserve more in my opinion.They deserve more funds, they deserve better facilities.I had a one on one session with Michelle in a filing closet.They deserve more publicity and this would probably embarrass the team, they deserve more recognition for the job and what theyíre doing.There is much more they can do for our community with the right resources.So again, thank you for the opportunity to share with you this morning and thank you for Life Management Solutions.I truly appreciate an am very grateful.

††††††††††† Chairman Mathis thanked Mr. Mauldin for coming in to talk about private issues about his family.

Henry Guardian Advocates, LLC for Professional guardian ad litem services provided to the courts

††††††††††† The Honorable Judge Welch, Juvenile Court presented the agenda item to the Board.Judge Welch stated he was representing all of the respective courts of the county who participate in the guardian ad litem program.Henry Guardian Advocates, LLC is made up of lawyers who are specially trained to act as guardians and guardian ad litems in all of our court systems.This will be the third year for this contract.There was an agreement that there would be no increases in the cost to the county.

††††††††††† Commissioner Holder asked how many cases this organization tries in the various courts throughout the system.Judge Welch stated in the Probate Court there is a need for guardian ad litem to serve in a number of capacities for people that have mental disabilities that are not able to handle their affairs.In the Juvenile Court when DFACS or a private depravation case the law requires that there is an advocate to look after the childís interest.Superior Court calls on them on numerous occasions to deal with the custody of children and making recommendations to the courts as to placement of children.Ann Miller, attorney, stated she handles approximately 1,000 cases per year in Juvenile Court and approximately 50 cases in Superior Court and Probate Court.

††††††††††† Commissioner Holder made the motion to approve the contract; Commissioner Stamey seconded.The motion carried 5-0-0 approving the following resolution:

WHEREAS, the Board of Commissioners is the custodian of the county treasury; and

WHEREAS,†† the Board of Commissioners as custodian of the county treasury is responsible for financial assistance to support the activities of the judicial system in Henry County; and

WHEREAS,†† the Board of Commissioners is aware that guardian ad litem services are an important part of the county judicial system, serving to protect the interests of vulnerable children and youths; and

WHEREAS,†† the Board of Commissioners desires to support this court-related service by the appropriate means.

NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Henry County that the Board hereby extends a contract to Henry Guardian Advocates, LLC to provide professional guardian ad litem services during FY 2009-2010 in the amount of $250,000. The Chairman is hereby authorized to execute this Resolution and the associated Contract.

Authorization to use seized drug money to pay for educational training

††††††††††† Major Danny Butler, Police Department presented the agenda item to the Board.The request is for authorization to use seized drug money to pay for educational training.

††††††††††† Commissioner Stamey made the motion to approve the request; Commissioner Bowman seconded.The motion carried 5-0-0 approving the following resolution:

WHEREAS, The duty of a manager is to identify and train subordinates who have demonstrated the willingness to excel; and

WHEREAS, The Command College provides a program of study that goes beyond what is currently available in law enforcement executive and management development courses; and

WHEREAS, The use of seized drug money to pay expenses for continuing law enforcement education is an appropriate and legal expenditure under federal guidelines; and

WHEREAS, The total cost for attending this twelve (12) module course is approximately $15,000.00; and

WHEREAS, Major Stoney Mathis will agree to remain with the Henry County Police Department for a minimum of three (3) years following completion of Command College Executive and Management Development courses.

NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners hereby authorizes the expenditure of $15,000.00, from seized drug money, to allow Major Stoney Mathis to attend Command College.

Bid award to furnish and install an in-channel sewage grinder at the Henry County Jail†††††††

††††††††††† Ronnie Glaze, SPLOST Management presented the agenda item to the Board.Three bids were received and after review staff recommended the lowest bidder, Lanier Contracting Company in the amount of $37,357.00.The bid includes furnishing and installation of all equipment.

††††††††††† Commissioner Jeffares made the motion to award the bid to Lanier Contracting Company; Commissioner Holder seconded.The motion carried 5-0-0 approving the following resolution:

WHEREAS, the Henry County Jail, located at 120 Henry Parkway, McDonough, Georgia needs to have an in-channel sewage grinder installed; and

WHEREAS, sealed proposals were solicited to furnish & install an in-channel sewage grinder; and

††††††††††† WHEREAS, three (3) sealed proposals were received and reviewed; and

††††††††††† WHEREAS, staff recommends the low bidder, Lanier Contracting Company in the amount of $37,357.00; and

NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal of Lanier Contracting Company and awards Bid Number SP-09-46-030409-1 to furnish & install an in-channel sewage grinder at the Henry County Jail located at 120 Henry Parkway, McDonough, Georgia in the amount of $37,357.00.The Chairman is hereby authorized to sign all necessary documents for this project.All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

Bid for construction of the Foster Drive Bridge

††††††††††† Roque Romero, SPLOST Management presented the agenda item to the Board.Foster Drive is currently closed due to emergency repairs for safety reasons.Georgia Department of Transportation (GDOT) inspects bridges and box culverts every two years.After a follow up inspection GDOT immediately closed the bridge.Nine (9) sealed bids were received and reviewed.Staff recommended the bid be awarded to the lowest bidder Sunbelt Structures in the amount of $781,286.60.This project is a SPLOST III project.

††††††††††† Chairman Mathis asked if the cost included the demolition of the bridge or would Henry County DOT provide that service.Mr. Romero stated the cost includes demolition of the bridge.

††††††††††† Commissioner Stamey asked how long would this project take.Mr. Romero stated approximately 240 days (8 months).

††††††††††† Commissioner Stamey made the motion to award the bid to Sunbelt Structures; Commissioner Bowman seconded.The motion carried 5-0-0 approving the following resolution:

WHEREAS, Foster Drive Bridge is a SPLOST III Transportation project; and

WHEREAS, sealed bids were solicited for the construction of a bridge replacement on Foster Drive; and

††††††††††† WHEREAS, nine (9) sealed bids were received and reviewed; and

WHEREAS, funding for this project is available in the SPLOST County Wide Projects (Schools and Bridges) budget; and

††††††††††† WHEREAS, SPLOST recommends the low bidder, Sunbelt Structures in the amount of $781,286.60; and

††††††††††† NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners awards Bid Number SB-09-48-033109-1 to Sunbelt Structures, for the construction of a bridge replacement on Foster Drive in the amount of $781,286.60.The Chairman is hereby authorized to sign all necessary documents for this project.All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

Second Amendment to the Atlanta Regional Commissionís (ARC) Aging Subgrant contract

††††††††††† Susan Craig, Director of Senior Services presented the agenda item to the Board.The amendment is a decrease to Henry Countyís allocation in the amount $21,658.On April 2nd at an ARC meeting Mrs. Craig was informed that the county will have $16,000 restored on the third amendment to the aging subgrant.

††††††††††† Commissioner Holder made the motion to approve; Commissioner Stamey seconded.The motion carried 5-0-0 approving the following resolution:

††††††††††† WHEREAS, the Henry County Senior Services Department is the local Agency on Aging;

††††††††††† WHEREAS, Henry County Senior Services desires to accept the Atlanta Regional Commissionís FY 08-09 Second Amendment to provide community based services to the older adults of Henry County; and

††††††††††† WHEREAS, Senior Services seeks approval by the Board of Commissioners of the Second Amendment to the Aging Subgrant Contract between the Atlanta Regional Commission and the Henry County Board of Commissioners.

††††††††††† THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners approves said Second Amendment and authorizes the Chairman to execute same on behalf of the Board, for the benefit of the senior citizens of Henry County.

 

 

Second Amendment to the Coordinated Transportation contract for transportation services for elderly and disabled individuals

††††††††††† David Williamson, Transit Director presented the agenda item to the Board.The Georgia Department of Human Resources analyzes contracts throughout the state.Sometimes the analyze shows that programs are using less transportation than the allocation and sometimes more.In this particular case, the Henry County Department of Family and Children Services have not been utilizing their transportation allocation so the Department of Human Resources is asking for permission to remove $5,000 and to reallocate that to other programs within the state.

††††††††††† Commissioner Jeffares made the motion to approve the request; Commissioner Holder seconded.The motion carried 5-0-0 approving the following resolution:

WHEREAS, the Georgia Department of Human Resources is amending contract number 427-93-09090237-99 to de-obligate $5,000.00 for Transportation Grant for Henry County Board of Commissioners (d.b.a., Henry County Transit) for transportation; for the period of July 1, 2008 thru June 31, 2009;

WHEREAS, Henry County Board of Commissioners can now collect up to $483,588.00 in transportation fees;

NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners agrees to and accepts amendment # 2 for Georgia Department of Human Resources Coordinated Transportation for Transportation Assistance.

Bid to purchase turf chemicals

††††††††††† A representative from the Parks and Recreation Department presented the agenda item to the Board.Bid documents were issued to eight (8) vendors and six (6) vendors responded.Staff recommended a split award to four (4) vendors as the over all lowest and most responsive bidders.

††††††††††† Commissioner Stamey made the motion to approve the request; Commissioner Bowman seconded.The motion carried 5-0-0 approving the following resolution:

WHEREAS, sealed bids (SB-09-42-022409-3) were solicited for the purchase of Turf Chemicals for the Parks and Recreation Department; and,

††††††††††† WHEREAS, six (6) vendors submitted bids for this purchase, as indicated on the attached Bid Tabulation; and,

††††††††††† WHEREAS, funds are available in the Parks and Recreation Departmentís account to complete this purchase; and,

††††††††††† WHEREAS, departmental personnel recommend award by line item to the following vendors: Line items #: 1 & 3 to Lesco, Inc.in the amount of $16, 950.; Line items #: 4 & 8 to CPS (formally UAP) in the amount of $3,209.80; Line items #: 5 & 7 to Helena Chemicals in the amount of $2,159.; Line items #: 2 & 6 to Univar USA in the amount of $1,255.,

††††††††††† NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-09-42-022409-3 to the following vendors: Lesco, Inc, CPS, Helena Chemicals, and Univar USA as the lowest and most responsive bids for this purchase in the total bid amount of $23,573.80, as detailed above. The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

Two (2) Caretaker License Agreements for undeveloped parkland located on Kelleytown Road

††††††††††† Michael Sabine, Assistant County Manager presented the agenda item to the Board.The request is for approval of a temporary care and use agreement for the undeveloped parkland on Kelleytown Road.The county purchased 126 acres for park purposes.Until such time as the property is developed for public use there is a need to keep an eye on the property, basic maintenance and upkeep. A caretaker license agreement was presented for Mr. Dewey Estes and Mr. Rick McGaha who have agreed to provide maintenance and upkeep services to separately designated areas on the property at no cost to the County.In exchange they would keep cows and horses respectively in two separate and distinct areas on the property.In the event in their normal duties they harvest any hay on the property and sell it, the county would receive 50% of the proceeds.

††††††††††† Commissioner Basler made the motion to approve the two agreements; Commissioner Bowman seconded.The motion carried 5-0-0.

Acceptance of a grant from the Georgia Department of Community Affairs for the Neighborhood Stabilization Program in the amount of $6,251,265

††††††††††† Michael Sabine, Assistant County Manager presented the agenda item to the Board.This grant award was made possible through Title III of the Housing and Economic Recovery Act of 2008 which was signed into law by President Bush on July 30, 2008.The grant is to provide grant funds to local communities to address vacant foreclosed and abandoned properties.Henry County was awarded the largest county award of these twenty-three communities.The request is for authorization to accept the NSP grant funds from the Georgia Department of Community Affairs.There is no local match requirement and funds for grant administration are included.

††††††††††† Chairman Mathis asked if Henry County declined the funds would they go back to the Federal Government or to other communities.Mr. Sabine stated the funds would go to other communities.Chairman Mathis stated whether Henry County accepts the funds or not, the taxpayer is footing the bill for this program.Mr. Sabine stated yes.

††††††††††† Chairman Mathis stated Henry County has the opportunity to work with the Habitat for Humanity in the use of some of the funds.Mr. Sabine state absolutely.

††††††††††† Commissioner Bowman asked if we would be looking at the local residential builders, would there be an RFP.Mr. Sabine stated we should focus on local as much as possible.On these types of grant funds we officially canít use the 5% local preference.Mr. Sabine suggested with the program resources available we advertise not only in the legal organ but also on TV14 and take out ads in other community newspapers to make sure that local vendors know the opportunities are there.

††††††††††† Commissioner Basler asked what would be the staff needs.Mr. Sabine stated ultimately it should be pretty lean on the county end.Most of this can be done through outsourcing.Mr. Sabine recommended going with purely existing staff or there maybe one position as purely grant funded to handle some of the real estate and financing mechanisms.In terms of the general fund, none of this will come back to the general fund.Even the existing staff members that may work on this, their time would be charged to the grant.A lot of this can be contracted out to third parties.This is something that is time limited; the initial window is eighteen (18) months and a life cycle of four (4) years.††

††††††††††† Commissioner Bowman made the motion to accept the grant; Commissioner Jeffares seconded.The motion carried 5-0-0 approving the following resolution:

WHEREAS,†† Title III of the Housing and Economic Recovery Act of 2008, H.R. 3221, as signed into law by President Bush on July 30, 2008, provided grant funds to local communities to address vacant foreclosed and abandoned properties; AND

WHEREAS,†† twenty-three communities were awarded a total of $54,440,358 in funding by the Georgia Department of Community Affairs for the Neighborhood Stabilization Program; AND

WHEREAS,†† Henry County was awarded the largest county award of these twenty-three communities, with an award of $6,251,265; AND

WHEREAS,†† there is neither a local match for these awarded grant funds nor do these funds need to be repaid by county government as a loan obligation; AND

WHEREAS,†† the Board of Commissioners desires to accept these grant funds.

NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Henry County that the Board hereby accepts Grant Number 08-ns-5065 in the amount of $6,251,265 from the Georgia Department of Community Affairs. The Chairman is hereby authorized to execute all documentation required to accept these grant proceeds.

BE IT FURTHER RESOLVED that all budget amendments and accounting entries required to process the acceptance of Grant Number 08-ns-5065 are hereby authorized as well.

Approval of Minutes

††††††††††† Commissioner Holder made the motion to approve the minutes for the March 2nd, March 9th, March 16th and March 17th meetings; Commissioner Jeffares seconded.The motion carried 5-0-0.

Commissioner Basler made the motion to approve the minutes for the March 12th meeting; Commissioner Holder seconded. The motion carried 4-0-2 with Commissioners Holder, Basler, Bowman and Chairman Mathis voting in favor and Commissioners Stamey and Jeffares abstained.

Bid award to relocate the house currently located at 63 Lawrenceville Street to 2650 Stroud Road

††††††††††† Rob Magnaghi, County Manager presented the agenda item to the Board.The building located at 63 Lawrenceville Street has to be relocated to clear the site for the construction of a parking deck on said site.The original provisions for the parking deck called for the building to be removed by the owner or demolished by the county.After looking at the building and assessing some of the needs of the Police and Fire Departments the possibility was explored to move the building to Stroud Road for the purpose of a number of items; K-9 training, room to room searches, drug searches, police entry, swat entry and the fire department can use the building for a smoke building.Bids were solicited and two (2) vendors responded.One of the vendors was not responsive because they did not provide information relative to workers compensation coverage which is required in the bid package.Staff recommended the bid be awarded to Roy Bishop House Movers in the amount of $25,000.Additional funds will be necessary for set-up and connections associated with this facility.Said funds are to come from the Drug Seizure Fund not to exceed $15,000.

††††††††††† Commissioner Holder made the motion to approve the request; Commissioner Jeffares seconded.The motion carried 5-0-0 approving the following resolution:

WHEREAS, a county building, located at 63 Lawrenceville Street, McDonough, Georgia needs to be relocated to 2650 Stroud Road, McDonough, Georgia, which is the future site of the Public Safety Training Facility. The purpose of the move is for constructing a Parking Deck on the Lawrenceville site; and

†††††††††† WHEREAS, sealed bids were solicited to relocate the house currently located at 63 Lawrenceville Street, McDonough, Georgia, to the new location at 2650 Stroud Road, in McDonough, Georgia; and

††††††††††† WHEREAS, two (2) sealed bids were received and reviewed; and

††††††††††† WHEREAS, funding for this is available in the SPLOST III Parking Deck project account; and

††††††††††† WHEREAS, staff recommends Roy Bishop House Movers, Inc. in the amount of $25,000.00; and

NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal of Roy Bishop House Movers, Inc. and awards Bid Number SB-09-40-021709-1 to relocate the house located at 63 Lawrenceville Street, McDonough, Georgia in the amount of $25,000.00.

FURTHERMORE, BE IT RESOLVED, additional funds will be necessary for set-up and connections associated with this facility.Said funds are to come from the Drug Seizure Fund not to exceed $15,000.The Chairman is hereby authorized to sign all necessary documents for this project.All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

County Attorney Comments

††††††††††† There were no comments.

Public Comments†††††

††††††††††† There were no comments.

Upcoming Meetings

1.      Tuesday, April 7th at 9:00 a.m. (There are no agenda items for this meeting)

††††††††††† Commissioner Basler made the motion to cancel the April 7th meeting; Commissioner Bowman seconded.The motion carried 5-0-0.

2.      Monday, April 20th at 9:00 a.m. and Tuesday, April 21st at 6:30 p.m., regular meetings

3.      Monday, May 4th at 9:00 a.m. the regular meeting and at 6:30 p.m. a meeting with the Hospital Authority to be held at the Henry County Administration Building

4.      Tuesday, May 5th at 9:00 a.m., regular meeting

Executive Session

Commissioner Stamey made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by LaTonya Wiley, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Bowman seconded.The motion carried 5-0-0.

(Executive Session was held.)

Commissioner Jeffares made the motion to reconvene into Public Session; Commissioner Basler seconded.The motion carried 5-0-0.

Commissioner Holder made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Stamey seconded.The motion carried 5-0-0.

Commissioner Jeffares made the motion to amend the agenda out of public necessity and to approve a resolution authorizing the initiation of negotiations to acquire Tara Field Airport; Commissioner Stamey seconded.The motion carried 6-0-0 approving the following resolution:

Commissioner Jeffares made the motion to amend the agenda out of public necessity and to approve a resolution authorizing acquisition of .0211 acres of land, more or less and 0.086 acres of temporary easement, more or less and 0.019 acres of driveway easement, more or less in Land Lot 21 of the 6th District by negotiated contract or condemnation pursuant to the provision of O.C.G.A. ß 32-3-4 thru 32-3-19; Commissioner Stamey seconded.The motion carried unanimously.

Commissioner Basler made the motion to amend the agenda out of public necessity and to approve an educational leave agreement (Stoney Mathis); Commissioner Bowman seconded.The motion carried 5-0-0.

Commissioner Stamey made the motion to adjourn the meeting; Commissioner Jeffares seconded.The motion carried 5-0-0.

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Elizabeth ďBJĒ Mathis, Chairman

Shay Mathis, County Clerk

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