The Henry County Board of Commissioners held a Public
Meeting at 9:00 a.m. on Monday, March 17, 2008, in the Community Room,
Jason Harper, Chairman
Warren E. Holder, District I Commissioner
Elizabeth (“B.J.”) Mathis, District II Commissioner
Randy Stamey, Vice-Chairman, District III Commissioner
Reid A. Bowman, District IV Commissioner
Johnny B. Basler, District V Commissioner
Also attending were
(NOTE: Audio of this meeting is available with the
Chairman Harper called the meeting to order and announced the following items would not be heard:
· Resolution requesting authorization to transfer proceeds from the Special Court Revenues to the General Fund to be used by the Life Management Solutions Department for drug education and prevention programs
· Resolution requesting authorization of financing to purchase vehicles
Chairman Harper called for acceptance of the agenda.
Ms. Darlene McKeehan was scheduled to address the Board but was not present at the meeting.
Authorization for Streetlight Districts
Bert Foster, Development Plan Review Director, presented the agenda item to the Board. The owners of the Meadows at Miller’s Mill and Hearncliff subdivisions applied for the creation of streetlight districts and all requirements have been met.
Commissioner Basler made the motion to authorize the streetlight districts; Commissioner Bowman seconded. The motion carried unanimously approving the following resolution:
WHEREAS, the owners of the following subdivisions have applied for the creation of streetlight districts:
· The Meadows at Miller’s Mill, 25 lights, 100 lots, Georgia Power, District 4
· Hearncliff, 11 lights, 25 lots, Snapping Shoals EMC, District 5
WHEREAS, all County and State requirements for a public hearing have been met; and
WHEREAS, the Development Plan Review Staff for Henry County has reviewed the requests and submitted reports that are part of the public record; and
WHEREAS, the Development Plan Review Staff has reviewed and recommended approval of the requests; and
NOW, THEREFORE, BE IT RESOLVED THAT the Board of
Approval to accept Amendment #1 of the
David Williamson, Transit Director,
presented the agenda item to the Board.
Each year about mid-year in the Department of Human Resources (DHR)
process, the transportation services section does an analysis throughout the
state to determine which sections are using more transportation. The analysis determined that
WHEREAS, the Georgia
Department of Human Resources is amending contract number 427-93-08080286-99 to
obligate $143,500.00 for Transportation Grant for Henry County Board of
Commissioners (d.b.a., Henry County Transit) for transportation; for the period
WHEREAS, Henry County Board of Commissioners can now collect up to $498,588.00 in transportation fees; and
NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners agrees to and accepts amendment # 1 for Georgia Department of Human Resources Coordinated Transportation for Transportation Assistance.
Approval of the Project Framework Agreement with GDOT
Cheri Hobson-Matthews, Transportation
Planning Director, presented the agenda item to the Board. The Georgia Department of Transportation
(GDOT) would like to enter into a Project Framework Agreement (PFA) which is a
project phase participation commitment between the count and GDOT. The PFA’s are for intersection improvements
for (1) SR 42 @
Both projects were included as part of the SPLOST III Transportation project list. The design will be done by GDOT and acquisition of property and relocation of utilities will be the responsibility of the county. The relocation of utilities has been estimated at $50,000 per project. Both projects are tentatively scheduled for a June, 2010 CST letting.
Chairman Harper publicly thanked Congressman Lynn Westmoreland for his efforts in assisting with funding for these projects.
WHEREAS, federal earmarks require an 80/20 match allocating $480,000 as federal monies and $120,000 as local monies, in which the local match amount will come from SPLOST III revenues; and
WHEREAS, both projects are currently listed on the SPLOST III transportation project list, with approximately $1,400,000 allocated for the SR 42 @ Harris Drive intersection improvement and $1,272,000 allocated for the SR 81 @ Lake Dow intersection improvement; and
WHEREAS, the breakdown for the projects are as follows:
SR 42 @
Preliminary Engineering: Federal Earmark-$87,800
Local-$21,200 or anything greater than $106,000
Right of Way: 100% Local
Construction: Federal Earmark-$392,200
Local- anything greater than $392,000
SPLOST III Project allocation: $1,400,000
SR 81 @
Preliminary Engineering: Federal Earmark-$95,200
Local-$23,800 or anything greater than $119,000
Right of Way: 100% Local
Construction: Federal Earmark-$384,800
Local-anything greater than $384,800
SPLOST Allocation: $1,272,000
THEREFORE, BE IT RESOLVED THAT the
Bid award for Liquid Asphalt Emulsion
Terry McMickle, Public Works Division Director, presented the agenda item to the Board. The Department of Transportation requires liquid asphalt emulsion for various County projects. Having a contract for this material allows quick access to the product (without the necessity of bidding each time the product is required) and guarantees prices will remain firm for the contract period.
DOT will be the primary user; however, the contract will be available to all County departments that require this commodity. Material will be ordered as required for approved projects.
WHEREAS, sealed bids (SB-08-47-030308-1) were solicited for the purchase of liquid asphalt emulsion (CRS-2H) for the Henry County Department of Transportation ; and,
WHEREAS, two (2) vendors submitted bids for this purchase, as indicated on the attached bid tab; and,
WHEREAS, funds are available in the Department of Transportation’s budget for this commodity; and,
WHEREAS, Blacklidge Emulsions, Inc. has submitted the lowest and most responsive bid for the purchase of liquid asphalt emulsion; departmental personnel recommend award to Blacklidge Emulsions, Inc.
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-08-47-030308-1 to Blacklidge Emulsions, Inc. for the purchase of liquid asphalt emulsion; award as a renewable unit/price contract with no fixed quantities; prices shall remain fixed for the contract period. The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.
Authorization to transmit the Joint County/Cities Solid Waste Management Plan: 2008-2018
Julius Ross, Chief Planner, presented
the agenda item to the Board. The
Planning and Zoning staff prepared the Joint County/Cities Solid Waste
Management Plan: 2008-2018 for review and approval to transmit to the Atlanta
Regional Commissioner (ARC) and the Georgia Department of Community Affairs
(DCA). The SWMP includes the Waste
Reduction, Waste Collection, Waste Disposal, Land Limitation, Education and
Public Involvement Elements, as well as Implementation Strategies for achieving
the ten (10) year solid waste management vision. The plan is mandated by the State of
After transmittal, ARC and DCA will review the plan for sixty (60) days and a notice giving their recommendations to adopt the plan will be forwarded to staff.
Chairman Harper called for public comments from anyone wishing to speak regarding the Joint County/Cities Solid Waste Management Plan; there was no response.
WHEREAS, The Georgia Comprehensive Solid Waste Management Act requires county and municipal governments to prepare a local solid waste management plan every ten (10) years and periodically update: and
WHEREAS, Henry County, Georgia has completed an update to the Joint County/Cities Solid Waste Management Plan: 2008 - 2018 for Henry County and the Cities of Hampton, Locust Grove, McDonough and Stockbridge; and
WHEREAS, Henry County, Georgia has complied with the Rules of Georgia Department of Community Affairs Minimum Planning Standards and Procedures for Solid Waste Management (Chapter 110-4-3) including public participation requirements;
NOW, THEREFORE, BE IT RESOLVED by Henry County, Georgia that the document entitled Joint County/Cities Solid Waste Management Plan: 2008 - 2018 shall be transmitted to the Atlanta Regional Commission (RDC) and the Department of Community Affairs for review and approval.
Authorization to set auction dates to declare certain county property surplus and to appoint a county auctioneer to conduct sales
Michael Sabine, Assistant County Manager, presented the agenda item to the Board. County staff has determined there is a need to conduct a spring equipment and vehicle auction along with a standard county auction this fall. An April 19, 2008 auction is proposed to sell surplus vehicles and equipment. Some of the equipment and vehicles proposed is seized/forfeited equipment that has been released by means of court order and some equipment and vehicles is county-owned and is subject to a surplus asset declaration by the Board.
County staff also proposes an October 11th auction to dispose of equipment and property that is no longer serviceable and productive in county operations.
WHEREAS, the Board of Commissioners is the custodian of the assets owned by county government; AND
WHEREAS, the Board has been advised that certain county assets no longer have a serviceable function with county government operations and county staff recommends their disposal by means of county auction; AND
WHEREAS, the Board has been further advised that certain seized and forfeited assets require timely disposal as well; and
Board desires to appoint a qualified professional auctioneer to handle disposal
of said assets at no cost or financial obligation to
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HENRY COUNTY that: 1) the Board hereby approves and hereby resolves that Saturday, April 19, 2008 and Saturday, October 11, 2008 shall be established as county auction dates for calendar year 2008; 2) the Board hereby declares the attached schedule of county property (Attachment A) as surplus items eligible for disposal; and 3) the Board shall declare items as surplus for the October 11, 2008 auction at a subsequent date.
BE IT FURTHER
RESOLVED that the Board hereby appoints Metro Auction of Henry County as its
agent (county auctioneer) to conduct the April 19, 2008 and October 11, 2008
auction sales; this appointment shall be without cost or financial obligation
to Henry County. The sole remuneration for the appointed county auctioneer
shall be any buyer’s premium arranged between successful bidder(s) and the
appointed auctioneer. Surplus property not disposed by means of auction shall
be disposed by means of sealed bid and/or use of
County Manager Comments
There were no comments.
There were no comments
There were no comments.
1. Tuesday, March 18th @ 6:30 p.m., Regular BOC meeting
2. Monday, March 31st and Tuesday, April 1st, @ 9:00 a.m., Regular BOC meeting
On Monday, April 14th, the Board will be
4. Tuesday, April 15th, @ 6:30 p.m., Regular BOC meeting
Commissioner Bowman made the motion
to approve the affidavit and resolution pertaining to executive session;
Commissioner Bowman made the motion
Jason T. Harper, Chairman