STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Board of Commissioners held a Public Meeting at 9:00 a.m. on Monday, March 17, 2008, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.  Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

                   Jason Harper, Chairman

Warren E. Holder, District I Commissioner

          Elizabeth (“B.J.”) Mathis, District II Commissioner

          Randy Stamey, Vice-Chairman, District III Commissioner

          Reid A. Bowman, District IV Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; Rob Magnaghi, County Manager; Phyllis Shrader, Deputy County Manager; Terry McMickle, Public Works Division Director; Michael Sabine, Assistant County Manager; Mike Bush, Finance Director; Michael Harris, Planning & Zoning Services Division Director; Angie Bailey, Social Services Division Director; and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

Chairman Harper called the meeting to order and announced the following items would not be heard:

·        Resolution requesting authorization to transfer proceeds from the Special Court Revenues to the General Fund to be used by the Life Management Solutions Department for drug education and prevention programs

·        Resolution requesting authorization of financing to purchase vehicles

Chairman Harper called for acceptance of the agenda.  Commissioner Mathis made the motion to approve the agenda; Commissioner Stamey seconded.  The motion carried unanimously.

Ms. Darlene McKeehan was scheduled to address the Board but was not present at the meeting.

Authorization for Streetlight Districts

          Bert Foster, Development Plan Review Director, presented the agenda item to the Board.  The owners of the Meadows at Miller’s Mill and Hearncliff subdivisions applied for the creation of streetlight districts and all requirements have been met.

          Commissioner Basler made the motion to authorize the streetlight districts; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the owners of the following subdivisions have applied for the creation of streetlight districts:

·        The Meadows at Miller’s Mill, 25 lights, 100 lots, Georgia Power, District 4

·        Hearncliff, 11 lights, 25 lots, Snapping Shoals EMC, District 5

WHEREAS, all County and State requirements for a public hearing have been met; and

WHEREAS, the Development Plan Review Staff for Henry County has reviewed the requests and submitted reports that are part of the public record; and

WHEREAS, the Development Plan Review Staff has reviewed and recommended approval of the requests; and

NOW, THEREFORE, BE IT RESOLVED THAT the Board of Commissioners of Henry County approves the requests for new streetlight districts.

Approval to accept Amendment #1 of the Georgia Department of Human Resources Coordinated Transportation Contract for Transportation Assistance

          David Williamson, Transit Director, presented the agenda item to the Board.  Each year about mid-year in the Department of Human Resources (DHR) process, the transportation services section does an analysis throughout the state to determine which sections are using more transportation.  The analysis determined that Henry County provided more transportation for the elderly and disabled than was anticipated therefore causing an increase in cost.  Because the contract is a fee for service, there are no matching funds.

          Commissioner Holder made the motion to accept amendment #1; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the Georgia Department of Human Resources is amending contract number 427-93-08080286-99 to obligate $143,500.00 for Transportation Grant for Henry County Board of Commissioners (d.b.a., Henry County Transit) for transportation; for the period of July 1, 2007 thru June 31, 2008; and

WHEREAS, Henry County Board of Commissioners can now collect up to $498,588.00 in transportation fees; and

NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners agrees to and accepts amendment # 1 for Georgia Department of Human Resources Coordinated Transportation for Transportation Assistance.

Approval of the Project Framework Agreement with GDOT

          Cheri Hobson-Matthews, Transportation Planning Director, presented the agenda item to the Board.  The Georgia Department of Transportation (GDOT) would like to enter into a Project Framework Agreement (PFA) which is a project phase participation commitment between the count and GDOT.  The PFA’s are for intersection improvements for (1) SR 42 @ Harris Drive and (2) SR 81 @ Lake Dow Road.  The two intersection improvements are the result of six-hundred thousand dollars ($600,000) per project of federally earmarked monies.  The federal earmark requires an 80/20 match.  The federal participation would be $480,000 and the county would match with $120,000.  The local match amount will come from SPLOST III revenues received. 

          Both projects were included as part of the SPLOST III Transportation project list.  The design will be done by GDOT and acquisition of property and relocation of utilities will be the responsibility of the county.  The relocation of utilities has been estimated at $50,000 per project.  Both projects are tentatively scheduled for a June, 2010 CST letting.

          Chairman Harper publicly thanked Congressman Lynn Westmoreland for his efforts in assisting with funding for these projects.

          Commissioner Holder made the motion to approve the project framework agreement; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Henry County Government received a federal earmark totaling six-hundred thousand dollars ($600,000) each for intersection improvements at SR 42 @ Harris Drive and SR 81 @ Lake Dow; and

WHEREAS, federal earmarks require an 80/20 match allocating $480,000 as federal monies and $120,000 as local monies, in which the local match amount will come from SPLOST III revenues; and

WHEREAS, both projects are currently listed on the SPLOST III transportation project list, with approximately $1,400,000 allocated for the SR 42 @ Harris Drive intersection improvement and $1,272,000 allocated for the SR 81 @ Lake Dow intersection improvement; and

WHEREAS, the breakdown for the projects are as follows:

SR 42 @ Harris Drive (PI# 0007546):

Preliminary Engineering:                   Federal Earmark-$87,800

Local-$21,200 or anything greater than $106,000

Right of Way:                                     100% Local

Construction:                                     Federal Earmark-$392,200

Local- anything greater than $392,000

SPLOST III Project allocation: $1,400,000

 

 

SR 81 @ Lake Dow (PI#0007547):

Preliminary Engineering:                  Federal Earmark-$95,200

Local-$23,800 or anything greater than $119,000

Right of Way:                                     100% Local

Construction:                                     Federal Earmark-$384,800

                                                Local-anything greater than $384,800

SPLOST Allocation:                           $1,272,000 

NOW, THEREFORE, BE IT RESOLVED THAT the Henry County Board of Commissioners approve and authorize the Chairman to execute the Project Framework Agreement with the Georgia Department of Transportation for the aforementioned projects.

Bid award for Liquid Asphalt Emulsion

          Terry McMickle, Public Works Division Director, presented the agenda item to the Board.  The Department of Transportation requires liquid asphalt emulsion for various County projects.  Having a contract for this material allows quick access to the product (without the necessity of bidding each time the product is required) and guarantees prices will remain firm for the contract period.

          DOT will be the primary user; however, the contract will be available to all County departments that require this commodity.  Material will be ordered as required for approved projects.

          Commissioner Mathis asked if there was consideration given to including the Cities in bids where there are no fixed quantities to bring the cost down or allow the Cities to purchase the same product under the contract price.  Rob Magnaghi, County Manager, stated he had talked with the City Manager and also two Councilmember’s regarding the possibility of a joint venture.  A meeting is anticipated to determine what areas bid packages can be put together and there be a joint venture on items.

          Commissioner Mathis made the motion to award the bid to Blacklidge Emulsions, Inc.; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, sealed bids (SB-08-47-030308-1) were solicited for the purchase of liquid asphalt emulsion (CRS-2H) for the  Henry County Department of Transportation ; and,

          WHEREAS, two (2) vendors submitted bids for this purchase, as indicated on the attached bid tab; and,

         

          WHEREAS, funds are available in the Department of Transportation’s budget for this commodity; and,

 

          WHEREAS, Blacklidge Emulsions, Inc. has submitted the lowest and most responsive bid for the purchase of liquid asphalt emulsion; departmental personnel recommend award to Blacklidge Emulsions, Inc.

          NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-08-47-030308-1 to Blacklidge Emulsions, Inc. for the purchase of liquid asphalt emulsion; award as a renewable unit/price contract with no fixed quantities; prices shall remain fixed for the contract period.  The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

Authorization to transmit the Joint County/Cities Solid Waste Management Plan: 2008-2018

          Julius Ross, Chief Planner, presented the agenda item to the Board.  The Planning and Zoning staff prepared the Joint County/Cities Solid Waste Management Plan: 2008-2018 for review and approval to transmit to the Atlanta Regional Commissioner (ARC) and the Georgia Department of Community Affairs (DCA).  The SWMP includes the Waste Reduction, Waste Collection, Waste Disposal, Land Limitation, Education and Public Involvement Elements, as well as Implementation Strategies for achieving the ten (10) year solid waste management vision.  The plan is mandated by the State of Georgia for Qualified Local Government status. 

          After transmittal, ARC and DCA will review the plan for sixty (60) days and a notice giving their recommendations to adopt the plan will be forwarded to staff. 

          Chairman Harper called for public comments from anyone wishing to speak regarding the Joint County/Cities Solid Waste Management Plan; there was no response.

          Commissioner Mathis made the motion to authorize transmittal of the Joint County/Cities Solid Waste Management Plan; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, The Georgia Comprehensive Solid Waste Management Act requires county and municipal governments to prepare a local solid waste management plan every ten (10) years and periodically update: and

 

WHEREAS, Henry County, Georgia has completed an update to the Joint County/Cities Solid Waste Management Plan: 2008 - 2018 for Henry County and the Cities of Hampton, Locust Grove, McDonough and Stockbridge; and

         

WHEREAS, Henry County, Georgia has complied with the Rules of Georgia Department of Community Affairs Minimum Planning Standards and Procedures for Solid Waste Management (Chapter 110-4-3) including public participation requirements;

 

NOW, THEREFORE, BE IT RESOLVED by Henry County, Georgia that the document entitled Joint County/Cities Solid Waste Management Plan: 2008 - 2018 shall be transmitted to the Atlanta Regional Commission (RDC) and the Department of Community Affairs for review and approval.

 

 Authorization to set auction dates to declare certain county property surplus and to appoint a county auctioneer to conduct sales

          Michael Sabine, Assistant County Manager, presented the agenda item to the Board.  County staff has determined there is a need to conduct a spring equipment and vehicle auction along with a standard county auction this fall.  An April 19, 2008 auction is proposed to sell surplus vehicles and equipment.  Some of the equipment and vehicles proposed is seized/forfeited equipment that has been released by means of court order and some equipment and vehicles is county-owned and is subject to a surplus asset declaration by the Board. 

          County staff also proposes an October 11th auction to dispose of equipment and property that is no longer serviceable and productive in county operations. 

          Commissioner Stamey made the motion to approve the dates for the auctions and declare certain county property surplus and to appoint a county auctioneer; Commissioner Mathis seconded.  The motion carried 4-0-1 with Commissioner Holder abstaining.  The following resolution was approved:

WHEREAS, the Board of Commissioners is the custodian of the assets owned by county government; AND

 

WHEREAS, the Board has been advised that certain county assets no longer have a serviceable function with county government operations and county staff recommends their disposal by means of county auction; AND

 

WHEREAS, the Board has been further advised that certain seized and forfeited assets require timely disposal as well; and

 

WHEREAS, the Board desires to appoint a qualified professional auctioneer to handle disposal of said assets at no cost or financial obligation to Henry County.

 

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HENRY COUNTY that: 1) the Board hereby approves and hereby resolves that Saturday, April 19, 2008 and Saturday, October 11, 2008 shall be established as county auction dates for calendar year 2008; 2) the Board hereby declares the attached schedule of county property (Attachment A) as surplus items eligible for disposal; and 3) the Board shall declare items as surplus for the October 11, 2008 auction at a subsequent date.

 

BE IT FURTHER RESOLVED that the Board hereby appoints Metro Auction of Henry County as its agent (county auctioneer) to conduct the April 19, 2008 and October 11, 2008 auction sales; this appointment shall be without cost or financial obligation to Henry County. The sole remuneration for the appointed county auctioneer shall be any buyer’s premium arranged between successful bidder(s) and the appointed auctioneer. Surplus property not disposed by means of auction shall be disposed by means of sealed bid and/or use of Association County Commissioners of Georgia (ACCG) master agreement with GovDeals (govdeals.com).

County Manager Comments

          There were no comments.

County Attorney Comments

          There were no comments

Public Comments

          There were no comments.

Upcoming Meetings

                 1.      Tuesday, March 18th @ 6:30 p.m., Regular BOC meeting

                 2.      Monday, March 31st and Tuesday, April 1st, @ 9:00 a.m., Regular BOC meeting

                 3.      On Monday, April 14th, the Board will be traveling to Cobb County and Gwinnett County to tour civic and performing arts venues and will be meeting with the officials in those communities.

                 4.      Tuesday, April 15th, @ 6:30 p.m., Regular BOC meeting

Executive Session

Commissioner Mathis made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by Patrick Jaugstetter, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Stamey seconded.  The motion carried unanimously.

(Executive Session was held.)

Commissioner Stamey made the motion to reconvene into Public Session; Commissioner Mathis seconded.  The motion carried unanimously.

Commissioner Bowman made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Mathis seconded.  The motion carried unanimously.

Commissioner Holder made the motion to amend the agenda out of public necessity and to approve a resolution to authorize the acquisition of 0.083 acres of land in Land Lot 158 of the 2nd District by negotiated contract or condemnation for construction and improvement of Davis Road; Commissioner Bowman seconded.  The motion carried unanimously.

Commissioner Holder made the motion to amend the agenda out of public necessity and to approve a resolution to authorize the acquisition of 0.033 acres of land in Land Lot 158 of the 2nd District by negotiated contract or condemnation for construction and improvement of Davis Road; Commissioner Stamey seconded.  The motion carried unanimously.

Commissioner Holder made the motion to amend the agenda out of public necessity and to approve a resolution to authorize the acquisition of 334 square feet of land and 240 square feet of temporary construction in Land Lot 177 of the 2nd District by negotiated contract or condemnation for construction and improvement of Trestle Road; Commissioner Basler seconded.  The motion carried 4-0-0. Chairman Harper abstained and did not chair the meeting for this agenda item.

Commissioner Bowman made the motion to adjourn; Commissioner Stamey seconded.  The motion carried unanimously.

                                                Jason T. Harper, Chairman

 

Shay Mathis, County Clerk