STATE OF GEORGIA

 

COUNTY OF HENRY

 

 

The Henry County Board of Commissioners held a Public Meeting at 9:00 a.m. on Monday, February 15, 2007, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

††††††††††† Jason T. Harper, Chairman,

††††††††††† Warren E. Holder, District I Commissioner

††††††††††† Elizabeth (ďB.J.Ē) Mathis, Vice-Chairman, District II Commissioner

††††††††††† Randy Stamey, District III Commissioner

††††††††††† Reid A. Bowman, District IV Commissioner

††††††††††† Johnny B. Basler, District V Commissioner

 

Also attending were Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; Rob Magnaghi, County Manager; Phyllis Shrader, Deputy County Manager; Michael Harris, Planning Division Director; Terry McMickle, Public Works Division Director; Michael Sabine, Assistant County Manager; Mike Bush Financial Services Director; Angie Bailey, Social Serivces Division Director; Roy Clack, SPLOST/Capital Projects Division Director; Jim Luebbering, Building Development and Environmental Services Division Director; and others.

 

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissionersí Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

††††††††††† Chairman Harper called the meeting to order and called for an acceptance of the Agenda.

††††††††††† Commissioner Mathis made the motion to accept and approve the agenda; Commissioner Basler seconded.The motion carried unanimously.

HENRY COUNTY WATER AND SEWERAGE AUTHORITY

Documents for Adoption of the Bond Refinancing

††††††††††† Mr. Roderick Burch, Water Authority and Mr. A. J. Welch, Jr. of Smith, Welch, & Brittain (Attorney representing the Henry County Water Authority) were present to present the documents for the adoption of the Bond refinancing.

††††††††††† Commissioner Holder made the motion to approve the refinancing of the Bond; Commissioner Bowman seconded.The motion carried unanimously.

 

PLANNING DIVISION

Presentation regarding the Comprehensive Transportation Plan

††††††††††† The Henry County Board of Commissioners entered into an agreement with Parson Brinckerhoff for the performance of professional services regarding the development of the Joint Henry County/Cities Comprehensive Transportation Plan (CTP) on August 5, 2005. The purpose of the CTP was to develop a coordinated and comprehensive blue print for addressing transportation priorities, needs, and policies for not only Henry County but for the Municipalities as well.The CTP draft has been delivered and is being reviewed internally by county staff.

††††††††††† Jamie Cochran, Parsons Brinckerhoff, made a presentation regarding the project status.Ms. Cochran gave information and comments on the transportation priorities, intersection improvements and the roadway functional classification.

Amendment to the Professional Service Agreement with PB Americas

††††††††††† Originally when the County entered into an agreement with Parson Brinckerhoff it was determined it would take approximately eighteen (18) months to complete the Comprehensive Transportation Plan (CTP).The contract has expired and staff requested the contract be extended and the project schedule be modified to add three (3) additional months (February-07, March-07 and April-07).The contract extension will not change the amount of compensation and will not hinder the call for projects with the Atlanta Regional Commission (ARC) or jeopardize any potential funding for roadway projects.

††††††††††† Commissioner Stamey made the motion to approve the extension; Commissioner Mathis seconded.The motion carried unanimously approving the following resolution:

††††††††††† Whereas, the parties entered into an agreement dated August 5, 2005 for the performance of certain professional planning services; and

††††††††††† Whereas, the parties anticipated that said services would be complete within eighteen (18) months of the date of said agreement; and

††††††††††† Whereas, in order to provide Henry County additional time in which to perform certain reviews, the parties mutually desire to extend the time within which said services will be completed.

††††††††††† Now, Therefore, in consideration of the mutual promises and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties amend the agreement as follows:

Exhibit B, Project Schedule is modified to add an additional three (3) months, Feb-07, Mar-07 and Apr-07, with all activities not already completed extending in duration for those three months.

†††††††††† There is no change in the amount of compensation.

††††††††††† Except as modified herein, all other terms and conditions of the agreement remain in full force and effect.

††††††††††† In Witness Whereof, this Supplemental Agreement has been executed by the authorized representatives of the parties effective the 5th day of February, 2007.

FINANCE

Presentation of a Certificate of Achievement for Excellence in Financial Reporting

††††††††††† Mr. Miller Edwards of Mauldin & Jenkins presented Henry County and the Finance Department with a Certificate of Achievement for Excellence in Financial Reporting.Mr. Edwards stated the Government Finance Officers Association (GFOA) is a very large trade organization of governmental units and approximately sixteen thousand governments are members.GFOA has the Certificate of Achievement for Excellence in Financial Reporting Program, that Henry County became a part of about one year ago, to prepare the financial statements and provide to GFOA for review.They reviewed the statements and they liked them and they presented the award to the Finance Department and the Board.Henry County is one of the few counties in the State of Georgia to receive the award.The Certificate of Achievement for Excellence in Financial Reporting is the highest award for financial reporting.

Presentation of the 2006 Audit Agenda with an overview of Henry Countyís Financial Standing

††††††††††† Mr. Miller Edwards of Mauldin & Jenkins made a presentation regarding the Financial Standing for Henry County and also reviewed the Audit Agenda with the Board.†††† (A copy of the Financial Standing and the Audit Agenda will be retained in the County Clerkís office)

PUBLIC SAFETY

Donation of Metal Detectors from Luxottica Retail

††††††††††† Luxottica Retail, which has a presence in Henry County, donated several metal detectors and related components to the County.Luxottica Retail uses state of the art metal detectors in their loss prevention efforts and had previously decided to upgrade their metal detectors to the latest generation of advanced technology.

††††††††††† Commissioner Holder made the motion to accept the donated metal detectors; Commissioner Stamey seconded.The motion carried unanimously approving the following resolution:

††††††††††† Whereas, Luxottica Retail has been an active member of the Henry County business community for a number of years, through the incorporation of the Sunglass Hut portfolio into their holdings: and

††††††††††† Whereas, Luxottica Retail distributes sunglasses and other items from their facility at Greenwood Industrial Park to retailers across the United States; and

††††††††††† Whereas, Luxottica Retail employs approximately 250 residents of the area in their local operations; and

††††††††††† Whereas Luxottica Retail has graciously offered the donation of several metal detectors and related components to Henry County for the Countyís use; and

††††††††††† Whereas, the Board of Commissioners desires to formally accept this gracious donation on the part of Luxottica Retail.

††††††††††† Now, Therefore Be It Resolved, that the Board of Commissioners hereby accepts the donation of metal detectors and related components from Luxottica Retail to Henry County.

††††††††††† Be It Further Resolved that the Board hereby expresses its appreciation to Luxottica Retail for their consideration of Henry County in making this donation.

 

FINANCE DIVISION

Contract for two Automated Teller Machines

†††††††††† The Board recently approved a contract with Wachovia for banking services.Included in the RFP was a contract for the use of two Automated Teller Machines (ATMís).One ATM will be placed in the County Administration Building, and the other one will be placed in the new County Judicial Center.

††††††††††† Commissioner Mathis made the motion to approve the contract with Wachovia for use of the two (2) ATMís and authorize the Chairman to sign the necessary documents; Commissioner Basler seconded.The motion carried unanimously approving the following resolution:

††††††††††† Whereas, the Board of Commissioners approved a Request for Proposal (RFP) from Wachovia for banking services in October 2006; and

††††††††††† Whereas, the RFP included a contract for the use of two Automated Teller Machines (ATMís); and

††††††††††† Whereas, one ATM will be placed in the County Administration Building and the other ATM will be placed at the new County Justice Center.

††††††††††† Now, Therefore Be It Resolved, the Henry County Board of Commissioners authorizes the Chair to sign the contract with Wachovia for use of two ATMís.

 

Adoption of Five Amendments to the ACCG Defined Benefits Pension Model Plan

††††††††††† Henry County uses the Association of County Commissioners of Georgia (ACCG) Defined Benefit Model Plan and is allowed to amend the elective provisions of the Adoption Agreements.There are four (4) recent amendments and one (1) amendment recommended by the Board of Trustees for the ACCG Defined Benefit Plan.All of the amendments shall be effective as of January 1, 2007.

††††††††††† Commissioner Mathis made the motion to approve the amendments; Commissioner Holder seconded.The motion carried unanimously approving the following resolution:

††††††††††† Whereas, Henry County uses the Association of County Commissioners of Georgia (ACCG) Defined Benefit Pension Model Plan for employee pensions; and

††††††††††† Whereas, Section 17.02 of the Plan allows Henry county and the Board of Trustees of the ACCG Defined Benefit Program to amend the eletive provisions of the Adoption Agreements; and

††††††††††† Whereas, Henry County desires to amend: 1) Section 1.23 for Employee Plan Participants; 2) Section 6.02 for Eligibility for Early Retirement Pension; 3) Section 10.05 for Continued Employment After Normal Retirement Age; 4) Section 11.05 for Past Credited Service; and the Board of trustees desires to amend 5) Section 12.11(b) of the Pension Funding Equity Act of 2004; and

††††††††††† Whereas, the amendments shall become effective January 1, 2007, shall apply to all applicable Adoption Agreements and to all active employees whether or not currently ineligible to participate.

††††††††††† Now, Therefore Be It Resolved, the Henry County Board of Commissioner authorizes the adoption of the amendments and authorizes the Chairman to execute any and all documents necessary to implement the provisions of this Resolution.

 

PUBLIC SAFETY

Tower Lease with Snapping Shoals Electric

††††††††††† Snapping Shoals EMC would like to enhance their ability to communicate with their service workers off site.They requested to partner with the County at Station 12 and utilize a 300 foot tower which is utilized on the Public Safety radio system.The equipment installed by Snapping Shoals will not be co-located with Henry Countyís system equipment.Snapping Shoals EMC will lease the space for $1,000.00 per month.

††††††††††† Commissioner Stamey made the motion to approve the request; Commissioner Mathis seconded.The motion carried unanimously approving the following resolution:

WHEREAS, Snapping Shoals Electric Membership Corporation provides electrical service in areas which serve residents of Henry County, Georgia; and

WHEREAS, Snapping Shoals Electric Membership Corporation has requested that Henry County lease the use of a tower located at 1123 Old Jackson Road in McDonough, Georgia (on which property the Henry County Fire Station 12 is presently located) for the use of communication; and

WHEREAS, the terms and conditions of said lease are reflected in that certain Tower Lease between Henry County and Snapping Shoals Electric Membership Corporation, a copy of which is attached hereto as Exhibit ďAĒ and incorporated herein by this reference; and

WHEREAS, the Board of Commissioners deems it in the best interest of the County and its residents to execute the Tower Lease attached hereto;

NOW THEREFORE, BE IT RESOLVED, that the Chairman of the Board of Commissioners is authorized to sign all necessary documents to execute and deliver on behalf of Henry County, Georgia, the tower lease.

Southern Police Institute Administrative Officerís Course

††††††††††† The request was made for Major Stoney Mathis to attend the Southern Police Institute and authorize the use of seized drug money to pay the anticipated costs.

††††††††††† Commissioner Mathis made the motion to approve the request; Commissioner Bowman seconded.The motion carried unanimously approving the following resolution:

Whereas, the duty of a manager is to identify and train subordinates who have demonstrated the willingness to excel; and

Whereas, Major Stoney Mathis took the entrance examination for the Southern Police Institute and achieved a qualifying score; and

Whereas, the Southern Police Instituteís Administrative Officers Course is one of the premiere law enforcement leadership training programs within the United States; and

Whereas, the use of seized drug money to pay expenses for continuing law enforcement education is an appropriate and legal expenditure under federal guidelines; and

Whereas, the total cost for attending SPIís 11 week course is $7,910 ($1,700 tuition; $2,900 housing; $400 classroom supplies; $2,310 meals; $600 travel); and

Whereas, Major Mathis has committed to remain with the Henry County Police Department for a minimum of three years following completion of the SPI Administrative Officers Course; and

Now, Therefore Be It Resolved that the Henry County Board of Commissioners hereby authorizes the expenditure of $7,910 to allow Major Mathis to the Southern Police Instituteís Administrative Officers Course.

 

PUBLIC WORKS DIVISION

Bid Award for the Purchase of Corrugated Metal Drainage Pipe

††††††††††† This is an annual contract for materials for various projects throughout the County.Staff recommended the bid be awarded to the low bidder, Contech Construction Products, Inc.

††††††††††† Commissioner Holder made the motion to award the bid to Contech Construction Products, Inc.; Commissioner Bowman seconded.The motion carried unanimously (Commissioner Stamey was not present for the vote).The following resolution was approved:

Whereas, sealed bids (SB-07-38-021507-1) were solicited for the purchase of various corrugated metal drainage pipe for the Department of Transportation; and

Whereas, three (3) vendors submitted bids for this purchase, as indicated on the attached bid tab; and

Whereas, funds are available in the budget of the Department of Transportation for these materials; and

Whereas, Contech Construction Products has submitted the lowest and most responsive bid for the purchase of corrugated metal pipe; departmental personnel recommend award to Contech Construction Products.

Now, Therefore Be It Resolved, the Board of Commissioners of Henry County awards Bid Number SB-07-38-021507-1 to Contech Construction Products, Inc. for the purchase ofcorrugated metal pipe; award as a renewable Unit/Price contract with no fixed quantities; prices shall remain firm for the contract period; materials will be ordered as required and approved.The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

 

Bid for Road Sign Materials

††††††††††† The request is for award of a bid to purchase road sign materials.The contract is an annual contract.Staff recommend award to the lowest bidder, Vulcan Signs.

††††††††††† Commissioner Holder made the motion to award the bid to Vulcan Signs; Commissioner Bowman seconded.The motion carried unanimously approving the following resolution:

Whereas, sealed bids (SB-07-37-021407-1) were solicited for the purchase of various road sign material for the Department of Transportation; and,

Whereas, six (6) vendors submitted bids for this purchase, as indicated on the attached bid tab; and,

Whereas, funds are available in the budget of the Department of Transportation for these materials; and,

Whereas, Vulcan Signs has submitted the lowest and most responsive bid for the purchase of road sign materials; departmental personnel recommend award to Vulcan Signs.

Now Therefore Be It Resolved, the Board of Commissioners of Henry County awards Bid Number SB-07-37-021407-1 to Vulcan Signs for the purchase ofroad sign materials; award as a renewable Unit/Price contract with no fixed quantities; prices shall remain firm for the contract period; materials will be ordered as required and approved.The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

 

East Lake Road Extension

††††††††††† To allow Federal monies to be received for the East Lake Road Extension it is necessary to add sections of existing and proposed alignment to the State Highway System as State Route 1163 until construction is complete.Henry County agrees to maintain S.R. 1163 while being improved and after improvements are completed.

††††††††††† Commissioner Stamey made the motion to approve the request; Commissioner Basler seconded.The motion carried unanimously approving the following resolution:

††††††††††† Whereas, the Commissioners of Henry County (hereinafter called the County) are being notified that the Georgia Department of Transportation (hereinafter called the Department) intends to support preconstruction activities for the East Lake Road Extension as described in Order of the Commissioner 3453 as shown on the sketch map attached thereto; and

††††††††††† Whereas, the County will accept for ownership, maintenance, utility accommodation, and as part of their local system, State Route 1163 when removed from the State Highway System; and

††††††††††† Whereas, upon execution of Order 3453, the County shall accept title and ownership of State Route 1163 being removed from the State Highway System; and

††††††††††† Whereas, the Department shall continue to retain jurisdictional authority and maintenance responsibility on State Route 1163 being removed from the State Highway System until the improvements referenced in Order of the Commissioner 3453 are completed; and

††††††††††† Whereas, the advancement of this project to construction is contingent upon the execution of this resolution.

††††††††††† Now, Therefore, It Is Resolved that the County will execute this Resolution and that a signed copy of this Resolution be furnished to the Department.

Change Order for the Tanger Outlet Center Signalization

††††††††††† Commissioner Holder made the motion to table the Tanger Outlet Center Signalization item to the second meeting in March; Commissioner Stamey seconded.The motion carried unanimously.

Designation of Walker Drive and SR 155 as an intersection improvement & Signalization Project

††††††††††† District II Commissioner requested funds be reallocated from the District Allocation Capital Project Fund and from the Unallocated Capital Projects fund to the Walker Drive and SR 155 intersection improvement project.There was also a contribution by John D. McGarity and Square One Properties for this project.The funds will be used for design, to acquire Right of Way, and to construct the intersection improvements and signalization.

††††††††††† Commissioner Stamey asked if the State Department of Transportation will be contributing to this project.Staff stated there has been communications for some type of assistance (equipment, etc.) from the State DOT.

††††††††††† Commissioner Mathis made the motion to approve the request; Commissioner Holder seconded.The motion carried unanimously approving the following resolution:

Whereas, The intersection of Walker Drive and SR 155 has a severe accident history; and,

Whereas, a traffic study was conducted and determined a traffic signal is warranted; and,

Whereas, signalizing and adding lanes at the intersection would reduce congestion and provide better and safer access to the schools located on Walker Drive; and,

Whereas, the project can be funded by reallocation of $926,233.58 in District II funds, $400,000.00 in unallocated Capitol Project funds and $100,000.00 in developer contribution and therefore allow Henry County to immediately proceed with design R/W and construction of the project.

Now, Therefore, Be It Resolved, the Board of Commissioners of Henry County, approves reallocating District II funds as follows:

Resurfacing†††††††††††††††††††††††††††††††††††††††††††††††††††† $58,852.21

Barnet Rd††††††† ††††††††††††††††††††† ††††††††††††††††††††††† ††$9,689.37

Jodeco/Blackhall ††††††††††††††††††††††††††††††† ††††††††††$270,073.00

Walt Stephens @ Monarch Village†††††††††††††††† $3,500.00

McCullough Rd (Realign)††††††††††††††††††† ††††††††† $350,000.00

Jodeco Rd/Rum Rd (Decel)††††††††††††††††††††††††††††† $33,922.00

Amah Lee††††††††††††††††††††††††††††††††††††††††††† ††††††††† $200,197.00

††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††† Total††††††††††††† $926,233.58

Move $400,000.00 from Unallocated Capitol Project fund and add the $100,000.00 contribution from John D. McGarity and Square One Properties, Inc. to create a total project budget of $1,426,233.58 for intersection improvement and signalization of Walker Drive and SR 155.

Support of the Interstate 75/Jodeco Road Interchange Capacity Project

††††††††††† In order to make up for the deficit in programmed projects, Georgia Department of Transportation requested input from local governments on which projects in their jurisdiction are priorities.Therefore, it is necessary for Henry County to document the importance of the Jodeco Road/I-75 interchange project to remain on its current schedule in the TIP.

††††††††††† Staff stated currently thereís not enough funding for the projects in the Transportation Improvement Plan (TIP).Some of the projects will be removed because of lack of funding.There was discussion regarding using the funds from the I-75/Jodeco Road Project and using them towards adding additional lanes on Interstate 75.

††††††††††† Commissioner Mathis stated it was announced by the Governorís Office that there will be an extension of the lanes along I-75 from Eagleís Landing Parkway North to I-675 and from I-675 South to Eagleís Landing Parkway.Commissioner Mathis asked if that was still the plans.

††††††††††† Terry McMickle, Public Works Division Director, stated there would be an additional lane added from I-675 South to tie into the exit ramp of Eagleís Landing Parkway.

††††††††††† Bob White with the Henry County Development Authority stated thereís been recent discussion with one major commercial development that is looking for property in the Jodeco Road area to locate their business.Mr. White informed the Board of developments within the area that would benefit from this road improvement.

††††††††††† Commissioner Mathis made the motion to approving the resolution supporting the Interstate 75/Jodeco Road Interchange Capacity Project; Commissioner Stamey seconded.The motion carried unanimously approving the following resolution:

Whereas, The Atlanta Regional Commission (ARC) is the designated Metropolitan Planning Organization (MPO) that develops and maintains regional transportation plans and programs for the 18-county Metropolitan Planning Area; and,

††††††††††† Whereas, Henry County is part of the 18-county Metropolitan Planning Area; and,

Whereas, the Regional Transportation Plan (RTP) is a long-range plan which includes a balanced mix of projects such as bridges, bicycle paths, sidewalks, transit services, new and upgraded roadways, safety improvements, transportation demand management initiatives and emission reduction strategies; and,

Whereas, currently the Interstate 75/Jodeco Road Interchange Capacity project (HE-AR-216) is listed in the FY 2006-2011 Transportation Improvement Program (TIP) as a programmed project, with a Open Year of 2012; and,

Whereas, since Henry County has programmed a widening project of Jodeco Road and has Patrick Henry Parkway under construction, it is imperative that the interchange at Jodeco Road and I-75to be improved to insure mobility of these corridors as programmed in the TIP; and,

Whereas, enhancement of this intersection will improve mobility for people and goods; and,

Whereas, the future development map has identified this area as an suburban employment activity center and will increase the need for the improved mobility of people and goods; and,

Whereas, the Henry County Board of Commissioners supports and seeks to make sure that this project remains a priority in the current TIP and is completed in a timely manner; and

Now, Therefore Be It Resolved, that the Henry County Board of Commissioners reaffirms its support for the aforementioned interchange improvements.

 

PARKS AND RECREATION

Contract for a Fireworks Presentation for the Georgia Independence Day Festival

The third Annual Georgia Independence Day Festival and Fireworks will be held at Nash Farms.The cost for the fireworks presentation will be $15,000.00.Entry fees will be charged to participants: $5.00 for Adults; $2.00 for Children Ages 5-12; Free for Children Ages 4 & Under.

Commissioner Stamey asked for the cost of last yearís contract for the services.Staff stated there was a slight increase from last year because the show will be longer; there will be additional minutes added to the display.

Atlanta Pyrotechnics International, Inc., the requested vendor, is a sole source for this small scale fireworks display.

Commissioner Holder asked if this request had been approved by the Recreation Board.Staff stated that the Recreation Board did approve the request.

Commissioner Mathis made the motion to approve the request; Commissioner Stamey seconded.The motion carried 4-1-0 with Commissioner Holder in opposition.The following resolution was approved:

Whereas, a need exists to provide fireworks displays for the third annual Georgia Independence Day Festival; and

Whereas, Atlanta Pyrotechnics International, Inc. is the only company in Georgia that will provide small-scale fireworks presentations as verified by the Budget and Procurement Department; and

Whereas, entry fees are received from participants entering the Festival which will offset some of the cost of the fireworks display.

Now Therefore, Be It Resolved that the Henry County Board of Commissioners approve and authorize the Chairman to sign any and all documentation to complete the purchase of fireworks displays by Atlanta Pyrotechnics International, Inc. for the Georgia Independence Day Festival.Budget transfers and journal entries needed to properly account for this transaction are hereby approved by this resolution.

 

Purchase of services during the Simply Southern Jubilee at Nash Farm Battlefield

††††††††††† Southeastern Bluegrass Association, Inc. will provide twelve bands for two days to perform for the Simply Southern Jubilee in the amount of $3,500.

††††††††††† The admission fee for this event will be $5 for adults and $2 for children.

††††††††††† Commissioner Mathis made the motion to approve the request; Commissioner Basler seconded.The motion carried 4-1-0 with Commissioner Holder in opposition.The following resolution was approved:

Whereas, a need exists to provide personal services of musicians for the Simply Southern Jubilee at Nash Farm Battlefield; and

††††††††††† Whereas, the SouthEastern Bluegrass Association, Inc. has agreed to provide over twelve bands for two days to perform for the Simply Southern Jubilee at a cost of $3,500; and

††††††††††† Whereas, the Henry County Parks and Recreation Department budgeted funds to cover the expense of musicians during the Simply Southern Jubilee; and

††††††††††† Whereas, SouthEastern Bluegrass Association, Inc., is the company that provided the lowest bid as verified by the budget and procurement department;

††††††††††† Whereas, SouthEastern Bluegrass Association, Inc., is the company that was recommended by the Nash Farm Historical Committee;

††††††††††† Now, Therefore Be It Resolved, that the Henry County Board of Commissioners, approve and authorize the Chairman to sign any and all documentation to complete the purchase ofpersonal services of musicians from the SouthEastern Bluegrass Association, Inc. for the Simply Southern Jubilee at Nash Farm Battlefield.All budget transfers and journal entries needed to account for this transaction are hereby approved by this resolution.

SPLOST/CAPITAL PROJECTS

Rejection of Bids and Re-Bid the Construction of Warren Holder Park Concession

††††††††††† The bidís that were received exceeded the allotted amount and only two vendeos responded. SPLOST Management requested approval to reject the bids received and authorize staff to re-bid the construction of a concession building at Warren Holder Park.

††††††††††† Commissioner Holder made the motion to reject the bids and re-bid the project; Commissioner Bowman seconded.The motion carried unanimously approving the following resolution:

Whereas, Warren Holder Park Concession is a SPLOST II designated project; and†††††††††††††††††††††††††††††††††††

††††††††††† Whereas, two (2) sealed bids were received and reviewed; and

††††††††††† Whereas, bids exceeded the allotted amount for this project, SPLOST Management is requesting approval to reject the bids received and requesting permission to re-bid this project; and

††††††††††† Now, Therefore, Be It Resolved, the Henry County Board of Commissioners gives approval for SPLOST Management to reject bids received and permission to re-bid the construction of Warren Holder Park concession building.

Budget Amendment and Bid Award for the Construction of Courthouse Parking Lots

††††††††††† There is a need for additional parking for the newly constructed Judicial Center. The additional parking will add approximately 177 parking spaces.The project was bid and six (6) sealed bids were received. McCoy Grading was the low bidder and staff recommended the bid be awarded accordingly.

††††††††††† A budget amendment in the amount of $1,695,439.37 is requested to cover land purchase, house removal, tree removal, gravel and construction.

††††††††††† Commissioner Holder made the made the motion to approve the request; Commissioner Stamey seconded.The motion carried unanimously approving the following resolution:

Whereas, sealed bids were solicited for the construction of courthouse parking lots; and

Whereas, six (6) sealed bids were received; and

††††††††††† Whereas, due to the lack of parking for the newly constructed Judicial Center a budget amendment in the amount of $ 1,695,439.37 is needed to cover land purchase, house removal, tree removal, gravel and construction; and

††††††††††† Whereas, funding for this budget amendment is available in the Capital Project Unallocated Sales Tax; and

††††††††††† Whereas, SPLOST recommends the low bidder, McCoy Grading in the amount of

$ 651,253.77; and

††††††††††† Now, Therefore, Be It Resolved, the Henry County Board of Commissioners approves a budget amendment and the proposal of McCoy Grading and authorizes the Chairman of the Board to sign all necessary documents for the construction of courthouse parking lots.

All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

Bid Award for the Purchase and Installation of Security Systems at the New Judicial Center

††††††††††† Sealed bids were solicited for electronic access control, CCTV, and security systems for the Henry County Judicial Center.

††††††††††† Staff recommended the bid be awarded to Johnson Controls.Staff feels Johnson Controls has longevity, years of service, and they have provided security for similar buildings.Measures will be taken to reduce the cost to install the system.

††††††††††† Commissioner Holder asked for justification for choosing the highest bidder.†† Staff stated it would be easier to add to the security system proposed by Johnson Controls.

††††††††††† Commissioner Bowman stated his concerns regarding the bid process.

††††††††††† Staff stated there was a mandatory pre-bid conference with vendors to discuss the specs of the bid and there was also a tour of the Judicial Center.

††††††††††† Commissioner Bowman stated if the bid is not going to the low bidder, then the bidders should be pre-qualified.

††††††††††† Commissioner Bowman made the motion to table the request to the next meeting; Commissioner Basler seconded.The motion carried unanimously.

 

Relocation of a Pre-Civil War House to Nash Farm

††††††††††† Henry County purchased property at 61 Dunn Street for additional courthouse parking.The request is to relocate a pre-civil war house as recommended by the county civil war historian.A quote was received from Roy Bishop House Movers in the amount of $32,000.00 to relocate the house to Nash Farm.There will be a credit of $8,900.00 from McCoy Grading for not having to remove the house during their construction.

††††††††††† Commissioner Bowman asked staff if there was a cost to have the house restored to the original condition.SPLOST Staff stated the parking lot for the new Judicial Center is a SPLOST project and removal of the house is a part of the construction.Once the house is moved to Nash Farm it will no longer be a SPLOST Project.

Commissioner Mathis stated the house would more than likely be restored by numerous volunteers.

††††††††††† Commissioner Mathis made the motion to approve the request to relocate the house to Nash Farm; Commissioner Stamey seconded.The motion carried 3-2-0 with Commissioners Mathis, Stamey and Balser in favor and Commissioners Holder and Bowman opposed.The following resolution was approved:

WHEREAS, Henry County purchased property @ 61 Dunn Street for additional courthouse parking; and

WHEREAS, Henry County wishes to relocate the pre-civil war house as recommended by the county historian; and

††††††††††† WHEREAS, a quote was received from Roy Bishop House Movers in the amount of $ 32,000.00 to relocate the house; and

††††††††††† WHEREAS, Roy Bishop House Movers is a sole source in this area; and

††††††††††† WHEREAS, the house would be relocated from 61 Dunn Street to 4361 Jonesboro Road, Hampton, Georgia (Nash Farm); and

††††††††††† WHEREAS, a budget amendment is needed in the amount of $ 32,000.00 to cover the cost associated with the house move; and

††††††††††† WHEREAS, funding for this budget amendment is available in the Capital Project Unallocated Sales Tax; and

††††††††††† NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves a budget amendment and the proposal of Roy Bishop House Movers, LLC and authorizes the Chairman of the Board to sign all necessary documents to relocate a house from 61 Dunn Street to Nash Farm. All budget amendments and/or transfers necessary for proper accounting of this resolution will hereby be approved.

 

HUMAN RESOURCES

Bid Award regarding an Annual Contract for Temporary Staffing Personnel Service

††††††††††† Staff stated this is an annual bid of the temporary service agencies.When temporary employee services are required, the funding comes form the requesting departmentís budget.The request is for the bid to be awarded to the lowest bidders.

††††††††††† Commissioner Holder made the motion to award the bid as request by staff; Commissioner Stamey seconded.The motion carried unanimously approving the following resolution:

Whereas, sealed bids (SB-07-33-011807-2) were solicited for the purchase of  Temporary Staffing Personnel Services for all departments; and,

††††††††††† Whereas, twenty two (22) vendors submitted bids for this purchase, as indicated on attached bid tabulation; and,††††

 

††††††††††† Whereas, funds are available in the departmentís account to complete this purchase; and,

††††††††††† Whereas, three (3) vendors have submitted the lowest and most responsive bids for purchase of Temporary Staffing Personnel Services; human resources departmental personnel recommend award to:

††††††††††††††††††††††††††††††††††† Personnel Management, Inc.††††† McDonough, Georgia.

American Staffing Resources††† McDonough,Georgia

Abacus Corporation†††††††††††††† †† McDonough, Georgia†††††††††

††††††††††† Now, Therefore, Be It Resolved, the Board of Commissioners of Henry County awards Bid Number SB-07-33-011807-2 to Personnel Management, Inc., American Staffing Resources, and Abacus Corporation for the purchase of Temporary Staffing Personnel Services.

COMMUNICATIONS/MEDIA

Policy and Procedures for the operation of Henry TV Channel 14

††††††††††† This policy was presented to the Board during the presentation of the Communications Department Budget.

††††††††††† Commissioner Mathis made the motion to approve the policy and procedures for operating Henry TV Channel 14; Commissioner Holder seconded.The motion carried unanimously approving the following resolution (Commissioner Bowman was not present for the vote):

Whereas, the establishment of policies and procedures for Henry Countyís Government Access Channel 14 will provide clear guidelines for the creation of government-related programming and operations for the Henry County Government Access Channel;

Whereas, the policy will aid in regulating the direction and content of programming as it relates to the stationís objective of informing citizens about Henry County news, programs, services and events;

Now, Therefore, Be It Resolved that the Henry County Board of Commissioners hereby adopts the Policy and Procedures pertaining to the Government Channel Henry TV 14.

Approval of Minutes

††††††††††† Commissioner Mathis made the motion to approve the February 5th and February 6th BOC minutes; Commissioner Holder seconded.The motion carried unanimously.

County Manager Comments

††††††††††† Rob Magnaghi commented regarding: the Financial Report that was presented to the Finance Department; the car, that was donated to the Police Department was outside the building for the Board to look at; update regarding the motorcycles the Police Department purchased; and information regarding staff being used at Nash Farm.

County Attorney Comments

††††††††††† Patrick Jaugstetter, County Attorney, informed the Board of an annexation request by the City of Locust Grove to annex property that consist of approximately 51,18 +/- acres, located on Lester Mill Road.

Public Comments

††††††††††† There were no public comments.

Upcoming Meetings:

                  1.Tuesday,March 6th @ 9:00 a.m., Regular BOC Meeting Ė This meeting was cancelled.

                  2.Monday, March 19th @ 9:00 a.m. and Tuesday, March 20th @ 6:30 p.m., Regular BOC Meetings

                  3.Monday, April 2nd @ 9:00 a.m. and Tuesday, April 3rd @ 9:00 a.m., Regular BOC Meetings Ė The April 2nd meeting was cancelled

Executive Session

††††††††††† Commissioner Mathis made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by Patrick Jaugstetter, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Bowman seconded.The motion carried unanimously.

 

††††††††††††††††††††††††††††††††††† (An Executive Session was held.)

 

Commissioner Mathis made the motion to reconvene into Public Session; Commissioner Stamey seconded.The motion carried unanimously.

 

Commissioner Stamey made the motion to authorize the Chairman to sign the affidavit of the Executive Session; Commissioner Mathis seconded.The motion carried unanimously.

Sub-Committee for the SPLOST III Program

††††††††††† Commissioner Mathis made the motion to approve the amended resolution regarding a Sub-Committee for the SPLOST III Program; Commissioner Bowman seconded.The motion carried unanimously (a copy of the resolution can be obtain through the County Clerkís office).

A Resolution of Local Legislation concerning the Appointment Power to the Hospital Authority

††††††††††† Commissioner Mathis made the motion to approve the resolution; Commissioner Basler seconded.The motion carried 5-1-0 with Commissioners Mathis, Stamey, Basler, Bowman and Chairman Harper in favor and Commissioner Holder opposed. (A copy of the resolution can be obtain through the County Clerkís office)

Adjournment

††††††††††† Commissioner Mathis made the motion to adjourn; Commissioner Basler seconded.The motion carried unanimously.