The Henry County Board of Commissioners held a Public
Meeting at 9:00 a.m. on Monday, February 18, 2008, in the Community Room,
Jason Harper, Chairman
Warren E. Holder, District I Commissioner
Elizabeth (“B.J.”) Mathis, District II Commissioner
Randy Stamey, Vice-Chairman, District III Commissioner
Reid A. Bowman, District IV Commissioner
Johnny B. Basler, District V Commissioner
Also attending were
(NOTE: Audio of this meeting is available with the
Chairman Harper called the meeting to order and called for acceptance
of the agenda.
Brad Bowers, President of the Georgia Government Finance Officers Association, presented the Henry County Finance Department with a Certificate of Achievement for Excellence in Financial Reporting and also an Award for Outstanding Achievement in Popular Annual Financial Reporting.
The Certificate of Achievement for
Excellence in Financial Reporting award is given to governments whose
Comprehensive Annual Financial Report (CAFR) achieves the highest standards in
government accounting and financial reporting.
This is the second year
The Award for Outstanding Achievement
in Popular Annual Financial Reporting award is given to governments whose
Popular Annual Financial Report (PAFR) conforms to program standards of
creativity, presentation, understandability and reader appeal. PAFR’s are specifically designed to meet the
needs of interested parties who may be unable or unwilling to use traditional
financial reports. The goal is to make
the information they contain more readily accessible to a broader audience than
that served by traditional financial reporting.
This is the first year
Authorization to award a bid to purchase mulch
Larry Moss, Assistant Director of Parks and Recreation, presented the agenda item to the Board. Staff recommended the bid be awarded to Wilson Brothers Nursery; prices will remain firm for the contact term.
WHEREAS, sealed bids (SB-08-42-011508-2) were solicited for the purchase of mulch for the Parks an Recreation Department; and,
WHEREAS, Two (2) vendors submitted bids for this purchase, as indicated on attached Vendor Bid Tabulation Summary; and,
WHEREAS, funds are available in the department’s account to complete this purchase; and,
WHEREAS, Wilson Brothers’ bid meets bid specifications and the best price and delivery terms as a unit/price contract with no fixed quantities; prices will remain firm for the contract term and is is recommended by department personnel.
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-08-42-011508-2 to for the purchase of mulch for the Parks and Recreation Department to Wilson Brothers’ Nursery; award as unit/price contract with no fixed quantities; prices will remain fixed for one contract period. The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.
Comprehensive Transportation Plan Roadway Classification Changes for GDOT Submittal
Michael Harris, Planning & Zoning Services Division Director, presented the agenda item to the Board. The Comprehensive Transportation Plan (CTP) was adopted by the Board of Commissioners on August 6, 2007, exclusive of the Roadway Functional Classification. Staff was directed to thoroughly review the roadways, terminus and recommended functional classification designations. The proposed classifications are appropriately based on current and future land uses, traffic volumes, and traffic patterns and recommended roadway improvements.
Commissioner Basler made the motion to approve the resolution
adopting the Joint Henry County/Cities Comprehensive Transportation Plan
including Chapter XII-Recommended Roadway Classification Changes;
WHEREAS, in August 2005, the Henry County Board of Commissioners initiated the development of its first-ever Comprehensive Transportation Plan (CTP) in collaboration with the Cities of Hampton, Locust Grove, McDonough and Stockbridge; and
WHEREAS, the technical consultant team of PB Americas, HNTB and DW Smith Design Group, Inc. compiled a final draft CTP between August 2005 and April 2007; and
WHEREAS, the plan was initiated in response to the concerns of local elected officials and citizens about the rapid growth of the county and its impact on the quality of the transportation system in the County and the increasing level of traffic congestion; and
WHEREAS, the Comprehensive Transportation Plan has identified the current need for transportation improvements throughout the County, including new and widened roads, intersection improvements, sidewalk and bicycle paths and new and expanded public transportation services for commuters, seniors, and disabled individuals; and
WHEREAS, the CTP will cover a planning period from 2005 through 2030; and
WHEREAS, the Board of Commissioners reviewed and commented on the text of the final plan; and
WHEREAS, the Henry
WHERAS, the plan was adopted exclusive of Chapter XII-Pages 3-13-Functional Classification on August 6, 2007 pending staff review, amendments and modifications;
THEREFORE, BE IT RESOLVED THAT the
Commissioners has received and reviewed the roadway segments with the understanding that any staff initiated road classification changes to be submitted to the Georgia Department of Transportation will be submitted to the BOC for approval;
NOW THEREFORE, BE IT
RESOLVE THAT the
Contract award for Floodplain Mapping Services
Jim Luebbering, Building & Development Division Director and Erik Lombard, Stormwater Director, presented the agenda item to the Board. Nine (9) firms/teams submitted proposals in response to the Request for Proposal. A three (3) member review committee evaluated and ranked all vendor proposals. The committee selected URS as the firm that submitted the best/most advantageous proposal regarding costs and required performance/results. Their proposal was also the lowest priced proposal.
WHEREAS, sealed proposals (SP-08-36-122107-1) were solicited for Floodplain Mapping Services for the Stormwater Department; and,
WHEREAS, nine (9) vendors submitted proposals for this project; and,
WHEREAS, funds are available in the 505 4050 543 2012 account to complete this project; and,
WHEREAS, URS has submitted the best proposal for these floodplain mapping services; departmental personnel recommend award to URS.
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Proposal Number SP-08-36-122107-1 to URS to provide floodplain mapping services for the Henry County Stormwater Department; total costs shall not exceed $361,538.00; billing for these services shall begin after July 1, 2008. The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.
Memorandum of Understanding to receive Point of Dispensing Response Trailer
Don Ash, EMA Director, presented the
agenda item to the Board. A part of the strategic plan for District 4 public
health is to deploy units that can respond in case of a disaster.
WHEREAS, the Henry County Emergency Management
Agency serves all communities of
WHEREAS, District Four Health Services, provides assistance to the region to develop plans and strategies for local emergency management agencies to implement Points of Distribution; and
WHEREAS, the use of the Point of Dispensing Emergency Trailer, we assist our ability to respond to Emergency Support Function #8, Health and Medical Services,
NOW THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners authorizes the Chairman of the Board of Commissioners to execute the Memorandum of Understanding with District Four Health Services on behalf of the Henry County Board of Commissioners.
Department of Justice Grant for the Police Department’s Criminal Apprehension & Gang Enforcement Unit
This funding will be used in
1. Purchase Intelligence Enhancement Software for the CAGE Database
2. Hire a Data Intelligence Officer to gather intelligence and information for the unit and to be in constant communication with all other department units and command staff regarding gang information and gun violence activity.
3. Pay overtime for the six officers in the unit when they are in court and meet with neighborhood and community groups outside of their regular working hours.
The grant is completely funded through the Department of Justice and there are no matching funds required.
WHEREAS, the Henry County Police Department has received a $75,000.00 grant from the Department of Justice’s Project Safe Neighborhoods grant program; and,
WHEREAS, Project Safe Neighborhoods is a nationwide commitment to reduce gun crime in America by networking existing local programs that target gun crime and providing these programs with additional tools necessary to be successful; and,
WHEREAS, the funds will be used in Henry County through the Police Department’s Criminal Apprehension and Gang Enforcement (CAGE) Unit and will be used to deter juvenile gun crime and develop and promote community outreach efforts as well as support other gun violence reduction strategies; and,
WHEREAS, the grant will be used to purchase Intelligence Enhancement Software for the CAGE Unit database, to hire a Data Intelligence Officer for the unit, and to pay overtime for the six officers in the unit; and,
WHEREAS, there are no matching funds required for this grant;
NOW THEREFORE BE IT
Children and Youth Coordinating Council Grant for the Family Concepts/Wait and Grip Programs
Larry Stanford, Grants Administrator,
presented the agenda item to the Board.
Henry County Life Management Solutions provides youth and their parents’
vital keys to successful relationships through its Family Concepts/WAIT program
and GRIP (Gang Resistance and Intervention Program). In 2006-2007,
WHEREAS, the Children and Youth Coordinating Council has awarded
WHEREAS, a match of $12,000.00 is required, with the match split between in-kind services and County match funds,
NOW THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners authorizes the acceptance of the Children and Youth Coordinating Council’s $22,829.00 grant, approves the grant match, and authorizes the Chairman to sign the grant contract and amend the budget based on the grant amount.
Bid award for HVAC Maintenance Services for Facilities Maintenance Department
Michael Sabine, Assistant County Manager, presented the agenda item to the Board. The Facilities Maintenance Department uses a scheduled service maintenance agreement to provide preventative scheduled service maintenance for certain signature facilities within the county. The current HVAC maintenance service agreement was up for renewal in February, 2008. Proposals were requested and seven (7) vendors responded. Departmental personnel recommended award to HVAC Concepts, Inc. of McDonough as the most responsive and lowest cost vendor.
WHEREAS, the RFP was posted on the Henry County Website, listed on the AGLGA Marketplace and ten (10) sealed Request for Proposals (SP-08-11-121807-3) were solicited for HVAC maintenance and service for the Facilities Maintenance Department; and,
WHEREAS, seven (7) vendors submitted bids for this purchase, as indicated on the attached bid tab; and,
WHEREAS, funds are available in the department’s account for these services; and,
WHEREAS, departmental personnel recommend award to HVAC Concepts, Inc.
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards RFP Number SP-08-11-121807-3 to HVAC Concepts, Inc., the overall lowest and most responsive RFP for the HVAC Maintenance Services; award as a unit price contract with no fixed quantities; prices will remain firm for the contract period. The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase
County Manager Comments
There were no comments.
Resolution determining the sufficiency of the proceeds of the Special One Percent Sales & Use Tax for the payment of certain general obligations indebtedness & for other related purposes
Whereas, the Henry County Board of Commissioners (the “Board”), which is charged with the duties of levying taxes, contracting debts, and managing the affairs of Henry County, Georgia (the “County”), and the Henry County Board of Elections (the “Superintendent of Elections”), which is the Superintendent of Elections of Henry County, called an election which was held on November 6, 2007 for the purpose of submitting to the qualified voters of Henry County the question of whether or not a special one percent sales and use tax should be reimposed; and
WHEREAS, the ballots used in the election provided that if reimposition of the tax is approved by the voters, such vote shall also constitute approval of the issuance of general obligation debt of the County in the principal amount of $240,000,000 (the “Bonds”); and
WHEREAS, the returns of the election were duly brought up by the Managers of such election, as required by law, and were presented to the Board and the Superintendent of Elections for consolidation and for the declaration of the result of the election; and
WHEREAS, the Board, by resolution dated November 19, 2007, has determined and declared the results of said election to be in favor of reimposition of the tax and in favor of issuance of the Bonds; and
WHEREAS, the Board has determined that the net proceeds received from tax will be sufficient to pay principal and interest on the Bonds as the same become due; and
WHEREAS, the County has determined that no performance audit or performance review shall be required with regard to the issuance of the Bonds, and the County further wishes to authorize the commencement of validation proceedings for the Bonds;
BE IT RESOLVED, by the authority aforesaid, and it is hereby resolved by the authority of the same, that no performance audit or performance review shall be required with regard to the issuance of the Bonds, and that a statement of that determination be included in the applicable noticed to the public published as part of the validation proceedings.
BE IT FURTHER RESOLVED by the authority aforesaid, and it is hereby resolved by authority of the same, that it is hereby determined that, during each year in which any payment of principal or interest on such Bonds comes due, the County will receive from the sales and use tax net proceeds sufficient to fully satisfy such liability, as indicated on Exhibit “A” attached hereto and made a part hereof.
the City of
at Avalon (1565 Hwy. 20 West) filed an application for
annexation/rezoning. The property is
1.58 +/- acres located in Land
There are no bases for a legal objection.
There were no comments.
1. Tuesday, February 19th @ 6:30 p.m., Regular BOC meeting
2. Monday, March 3rd @ 9:00 a.m., Regular BOC meeting The Tuesday, March 4th meeting has been cancelled.
3. Monday, March 18th @ 9:00 a.m. and Tuesday, March 19th @ 6:30 p.m., Regular BOC meeting
Basler made the motion to adjourn
into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3,
and other applicable laws, and pursuant to advice by
Commissioner Bowman made the motion to reconvene into Public Session; Commissioner Basler seconded. The motion carried unanimously.
Commissioner Basler made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Bowman seconded. The motion carried unanimously.
Commissioner Bowman made the motion
Jason T. Harper, Chairman