STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Board of Commissioners held a Public Meeting at 9:00 a.m. on Monday, February 4, 2008, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.  Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

                   Jason Harper, Chairman

Warren E. Holder, District I Commissioner

          Elizabeth (“B.J.”) Mathis, District II Commissioner

          Randy Stamey, Vice-Chairman, District III Commissioner

          Reid A. Bowman, District IV Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; Rob Magnaghi, County Manager; Phyllis Shrader, Deputy County Manager; Terry McMickle, Public Works Division Director; Michael Sabine, Assistant County Manager; Mike Bush, Finance Director; Michael Harris, Planning & Zoning Services Division Director; Angie Bailey, Social Services Division Director; Roy Clack, SPLOST/Capital Projects Director; and others.

(NOTE: Audio of this meeting is not available. Video is available in the Communications Department.)

Chairman Harper called the meeting to order and called for an acceptance of the agenda.  Commissioner Mathis made the motion to approve the amended agenda; Commissioner Stamey seconded.  The motion carried unanimously.

Proclamation

          The following proclamation was presented to Don Ash, Emergency Management Agency Director for Severe Weather Awareness Week:

WHEREAS:         Each year Georgians face the threat of severe weather events such as lightning, thunderstorms, floods, flash floods, hailstorms, tornadoes and hurricanes, all potentially dangerous to life, health and property; and

WHEREAS:         Urbanization and continued population growth increase the potential for these storms to cause death and destruction; and

WHEREAS:         Numerous weather-related injuries and substantial property damage occurred in Georgia in 2007; and

WHEREAS:         It is vital that effective public education programs concerning severe weather systems and preparedness procedures continue for the benefit of all Georgians; and

WHEREAS:         Departments and agencies of the local, state and federal governments, along with volunteer and professional associations, elected leaders and news media, are committed to informing Georgia citizens about safety and severe weather preparedness procedures so that they may better protect themselves, their families and their neighbors; and

WHEREAS:         The State of Georgia is launching Ready Georgia, a public awareness campaign to help Georgia’s citizens understand the importance of emergency preparedness and provide them with the tools necessary to be prepared in the event of a weather-related or other emergency; now

THEREFORE:    The Henry County Board of Commissioners do hereby proclaim the week of February 3‑9, 2008, as "SEVERE WEATHER AWARENESS WEEK" in Henry County, and encourage our citizens to become more aware of severe weather safety measures and to participate in the various awareness programs scheduled during the week:

                             February 3           Sunday                 Family Preparedness Day

February 4           Monday       NOAA Weather Radio

February 5           Tuesday      Thunderstorms

February 6           Wednesday  Statewide Tornado Drill

February 7           Thursday     Lightning

February 8           Friday                  Floods/Flash Floods

February 9           Saturday     SKYWARN™

 

Authorization to submit Local Legislation authorizing the Probate Judge to appoint an Associate Judge

          Judge Kelley Powell, Probate Court, presented the agenda item to the Board.  The Legislators will be introducing new legislation that will require Probate Court to process concealed weapons permits quicker than they are currently being processed; which is approximately three (3) weeks.  The new legislation would require the permits to be processed within five (5) days.  An Associate Judge would help in processing the permits. Also there are plans to submit a proposal for a Mental Health Court and the Associate Judge would assist in that court as well.

          Commissioner Holder made the motion to authorize submittal of legislation authorizing the Probate Judge to appoint an Associate Judge; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, the Probate Court of Henry County is currently presided over by one Judge; and

          WHEREAS, due to ever increasing case loads and dockets, the need for an Associate Probate Judge has arisen; and

          WHEREAS, an Associate Probate Judge position must be created by the Georgia Legislature; and

          WHEREAS, the Board of Commissioners of Henry County desires, by this Resolution, to express its support for the creation of an Associate Probate Judge position for the Probate Court of Henry County, Georgia.

          NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Board of Commissioners of Henry County supports the adoption of local legislation that will authorize the Henry County Probate Judge to appoint one or more Associate Probate Judges for the Probate Court of Henry County, Georgia and requests that its legislative delegation submit such legislation during the 2008 legislative term to accomplish such purpose.

Request to appear by Ms. Darlene McKeehan

          Ms. Darlene McKeehan requested to appear before the Board regarding a possible nuisance on her neighbor’s property.  Ms. McKeehan presented photographs of her neighbor’s property taken from her home.  Her concern was the possible safety issues and the appearance of the neighborhood.  The photographs showed several small modular units on her neighbor’s property.  The Board directed staff to investigate whether this issue is a nuisance according the Code of Henry County and to advise Ms. McKeehan and the Board of their findings and the necessary actions warranted if any.

Board Appointments

          Commissioner Stamey made the motion to appoint Judy Gilbert to the Council on Aging for District III; Commissioner Mathis seconded.  The motion carried unanimously.

          Commissioner Basler made the motion to appoint Jack Kinney to the Council on Aging for District V; Commissioner Mathis seconded.  The motion carried unanimously.

Authorization to execute an Aging Subgrant Application with the Atlanta Regional Commission (ARC)

          Susan Craig, Director of Senior Services, presented the agenda item to the Board. Henry County’s anticipated FY 08-09 allocation from ARC is $510,686 in Federal and State Funds, which will require a local match of $36,026.  Services provided under this proposal include Information & Assistance/Referral, Case Management, Volunteer Support, Personal Care, Home Delivered Meals, and Congregate Meals (meals served in the Senior Centers).

          Commissioner Mathis made the motion to authorize submittal of the Aging Subgrant Application; Commissioner Holder seconded. The motion carried unanimously approving the following resolution:

WHEREAS, the Senior Services Department is the local Agency on Aging;

          WHEREAS, Henry County Senior Services desires to submit an application to the Atlanta Regional Commission (ARC) for FY 08-09 funding to provide community based services to the older adults of Henry County; and

          WHEREAS, Senior Services seeks approval from the Board of Commissioners to authorize the Chairman to execute necessary documents in conjunction with this application for ARC funds.

          THEREFORE, BE IT RESOLVED, that the Henry County Board of Commissioners approves said application and authorizes the Chairman to execute necessary documents on behalf of the Board, for the benefit of the senior citizens of Henry County.

Request to purchase an upgrade to the Ocean System video imaging and audio enhancement system for the Police Department

          Major Danny Butler, Police Department, presented the agenda item to the Board.  The Criminal Investigations Division invested in a video imaging and audio enhancement system several years ago.  With the changing of technology, the system is not capable of providing clues or evidence needed to prosecute cases.  An upgrade is necessary to be compatible with the community’s technology.  Ocean Systems is a sole source provider of the upgrades needed to bring the system to a level of usefulness and compatibility.

          Commissioner Mathis made the motion to approve the purchase of the video imaging and audio enhancement system; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS,         local businesses protect their property and employees by surveillance video and audio. Businesses have kept up with the ever-changing technology in video and audio surveillance; therefore, the Police Department finds it necessary to keep with the trend and upgrade video imaging and audio enhancement equipment; and

WHEREAS,         the upgrade(s) to the current Ocean Systems video imaging and audio enhancement equipment will provide investigators and courts with the necessary clues and evidence required for successful prosecution; and

WHEREAS,         the purchase of the upgrade will provide equipment, training, and up to three years of technical support and continued upgrades; and

WHEREAS,         the total cost of the associated upgrade(s) is $15,312.00 (equipment is $8372.00, training class is $1,800.00 for two (2) detectives, and $4,590.00 for technical support and additional upgrades); and

WHEREAS,         the use of seized drug money to pay expenses for the upgrade(s) is an appropriate and legal expenditure under federal guidelines; and

NOW THEREFORE BE IT RESOLVED, by the HENRY COUNTY BOARD OF COMMISSIONERS that the Board hereby approves the $15,312.00 purchase of equipment upgrades to the Ocean Systems video imaging and audio enhancement system.

 

Authorization to accept funding through GEMA for the CERT Program

          Don Ash, Emergency Management Agency Director, presented the agenda item to the Board.  Because of GEMA allotted funds, Henry County was able to start a CERT program. And through their continued support, Henry County has been able to offer the CERT classes free of charge to residents.  Authorization was requested to accept $12,500 from Georgia’s Emergency Management Agency (GEMA) for operation of the CERT Program.

          Commissioner Stamey made the motion to authorize acceptance of the funds from GEMA for the CERT Program; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, development of the Citizens Emergency Response Team provides a standard of training in assisting out citizens and protecting lives; and

          WHEREAS, the CERT program will be offered throughout our community to assist in developing emergency preparedness to our citizens; and

          WHEREAS, Georgia Emergency Management Agency has provided $12,500.00 in funds to continue in the training of our citizens through the CERT program.

          NOW, THEREFORE, BE IT RESOLVED, the Henry County Board of Commissioners authorizes the Chairman of the Board to execute any documents necessary to purchase needed CERT equipment.

Bid award for the installation of ceiling grid in the Government Annex Offices

          Roy Clack, SPLOST/Capital Projects Director presented the agenda item to the Board.  Construction of the Government Annex Public Safety Department offices is currently in progress and sealed bids were solicited to install ceiling grid.  Four (4) sealed bids were received and reviewed and staff recommended the bid be awarded to Prime Contractors.

          Commissioner Mathis made the motion to award the bid to Prime Contractors to install ceiling grid; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, construction of the Government Annex Public Safety Department is in progress; and                                    

WHEREAS, sealed bids were solicited to install ceiling grid; and

          WHEREAS, four (4) sealed bids were received and reviewed; and                                        

          WHEREAS, funding for this budget amendment is available in the Government Annex account; and

          WHEREAS, staff recommends the low bidder, Prime Contractors in the amount of $33,289.00; and

          NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal of Prime Contractors and authorizes the Chairman of the Board to sign all necessary documents for the ceiling grid installation.

Request to enter into an agreement with GDOT regarding East Lake Extension, Phase II

          Roy Clack, SPLOST/Capital Projects Director, presented the agenda item to the Board.  East Lake Extension, Phase II is a designated SPLOST II transportation project.  The request is for authorization to enter into a construction contract with Georgia Department of Transportation on East Lake Extension, Phase II.  By entering into the contract, Henry County agrees to abide by all state and/or federal regulations, rules, laws and guidelines during construction on the new alignment of East Lake Extension, Phase II.  The total estimated construction cost of the project is $11,233,837.46.  The total estimated cost of the project to be financed under the Georgia Regional Transportation Authority (GRTA) is $5,007,000.00 which is the total state contribution to the project and is the maximum amount of the department’s obligation.  Any amount above and beyond the $5,007,000.00 will be funded within the SPLOST II East Lake Extension, Phase II project account.

          Commissioner Stamey made the motion to authorize an agreement with GDOT regarding the East Lake Extension, Phase II; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, East Lake Extension, Phase II is a designated SPLOST II Transportation project; and

WHEREAS, Henry County agrees to abide by all state and/or federal regulations, rules, laws, and guidelines during construction on the new alignment of East Lake Extension, Phase II; and

          WHEREAS, the total estimated construction cost of the project is $11,233,837.46; and

          WHEREAS, the total estimated cost of the project to be financed under the Georgia Regional Transportation Authority (GRTA) is $5,007,000.00 which is the total state contribution to the project and is the maximum amount of the department’s obligation; and                                        

          WHEREAS, any amount above and beyond the $5,007,000.00 will be funded within the SPLOST II East Lake Extension, Phase II project account; and

           NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves entering into an agreement for a new roadway with Georgia Department of Transportation and authorizes the Chairman of the Board to sign all necessary documents for the contract.

County Manager Comments

          There were no comments.

County Attorney Comments

          There were no comments.

Public Comments

          Bubba Coffey spoke during public comments regarding the wrecker ordinance and wrecker services that are contracted with the county.

Upcoming Meetings

                 1.      Tuesday, February 5th @ 9:00 a.m., Regular BOC meeting

There were no agenda items for this meeting.  Commissioner Stamey made the motion to cancel the February 5th meeting; Commissioner Bowman seconded.  The motion carried unanimously.

                 2.      Thursday, February 7th @ 6:30 p.m., Joint meeting with the Board of Education. This meeting has been cancelled.

                 3.      Monday, February 18th @ 9:00 a.m. and Tuesday, February 19th @ 6:30 p.m., Regular BOC meeting

                 4.      Monday, March 3rd & Tuesday, March 4th @ 9:00 a.m., Regular BOC meeting

Approval of Minutes

Commissioner Mathis made the motion to amend the agenda to add the approval of the January 14th and 15th regular BOC meeting minutes and the January 15th meeting minutes with the Library Board of Trustees; Commissioner Holder seconded.  The motion carried unanimously.

Commissioner Mathis made the motion to approve the January 14th and 15th regular BOC meeting minutes and the January 15th meeting minutes with the Library Board of Trustees; Commissioner Basler seconded. The motion carried unanimously.

Tour of Public Buildings

          The Board recessed the meeting to take a tour of the following buildings:  Environmental Health Department Offices; the new offices of the Recreation Department and Extension Services; and the Government Annex/Public Safety Administration Offices.

 

Executive Session

Commissioner Stamey made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by Patrick Jaugstetter, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Mathis seconded.  The motion carried unanimously.

 

(Executive Session was held.)

 

Commissioner Stamey made the motion to reconvene into Public Session; Commissioner Bowman seconded.  The motion carried unanimously.

Commissioner Bowman made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Stamey seconded.  The motion carried unanimously.

Commissioner Stamey made the motion to adjourn; Commissioner Basler seconded.  The motion carried unanimously.

                                                                                               

Jason T. Harper, Chairman

 

Shay Mathis, County Clerk