STATE OF GEORGIA

 

COUNTY OF HENRY

 

The Henry County Board of Commissioners held a Public Meeting at 9:00 a.m. on Monday, January 14, 2008, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.  Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were:

 

                   Jason Harper, Chairman

Warren E. Holder, District I Commissioner

          Elizabeth (“B.J.”) Mathis, District II Commissioner

          Randy Stamey, Vice-Chairman, District III Commissioner

          Reid A. Bowman, District IV Commissioner

Johnny B. Basler, District V Commissioner

Also attending were Patrick Jaugstetter, County Attorney; Shay Mathis, County Clerk; Rob Magnaghi, County Manager; Phyllis Shrader, Deputy County Manager; Terry McMickle, Public Works Division Director; Michael Sabine, Assistant County Manager; Mike Bush, Finance Director; Michael Harris, Planning & Zoning Services Division Director; Angie Bailey, Social Services Division Director; Roy Clack, SPLOST/Capital Projects Director; and others.

(NOTE: Audio of this meeting is available with the County Clerk in the Board of Commissioners’ Office and will be retained for a period no less than twelve (12) months from the date of this meeting.)

Chairman Harper called the meeting to order and announced the following items would not be heard:

·        Resolution requesting authorization to accept a Department of Justice “Project Safe Neighborhoods” grant for the Police Department. This item was tabled per Staff’s request.

·        Modification to a Zoning Condition

First City Bank of Stockbridge, GA; MC-07-10; Commissioner Mathis, District 2

First City Bank of Stockbridge, GA requests a modification to a zoning condition for property located on the north side of Jonesboro Road, west of Chambers Road. The property is located in Land Lots 85, 108 & 109 of the 6th District, consisting of 28.62+/- acres. The request is to remove a zoning condition regarding garages. The Zoning Advisory Board recommended Denial December 13, 2007.  This item was removed per the Applicant’s request.

·        Resolution requesting approval to accept a donation of a Blacksmith Shop and related items for Heritage Park Village This item was tabled to the January 15th agenda.

·        Resolution requesting approval to adopt the Joint Henry County/Cities Comprehensive Transportation Plan inclusive of recommended roadway classification changes. This item was tabled to the February 18th agenda.

Chairman Harper called for an acceptance of the agenda.  Commissioner Mathis made the motion to approve the agenda; Commissioner Stamey seconded.  The motion carried unanimously.

Appointment of the Vice-Chairman

          Commissioner Holder made the motion to appoint Commissioner Stamey to serve as the Vice-Chairman for the Board of Commissioners for 2008; Commissioner Bowman seconded.  The motion carried 4-0-1 with Commissioner Stamey abstaining.

Council on Aging Board Appointments

          District I, District III and District V deferred their appointments.

Board of Tax Assessors Appointments

          Commissioner Holder made the motion to reappoint Lloyd Smickle and Andrew Shelton to the Board of Tax Assessors; Commissioner Mathis seconded.  The motion carried unanimously.

Health Board Appointment

          Commissioner Stamey made the motion to reappoint Tony Moye to the Health Board; Commissioner Bowman seconded.  The motion carried unanimously.

Authorization of a Change Order regarding Engineering Services for the East Atlanta/Panola Intersection

          Terry McMickle, Public Works Division Director, presented the agenda item to the Board.  Due to the request by multiple owners along the future remnant section of Panola Road, Henry County Department of Transportation directed the engineer to revise Panola Court to access East Atlanta Road instead of the relocated Panola Road.  Additionally, NPDES has instituted new requirements that will cause for changes to the erosion and sediment control plans.

          The request for additional funds for services beyond the original scope and contract amount results in an increase of $18,200 thereby increasing the total contract amount to $64,863.00.

          Commissioner Basler made the motion to approve the change order authorizing an increase of fees in the amount of $18,200; Commissioner Mathis seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, McGee Partners, Inc. is the engineering consultant for production of construction plans for improvements to the East Atlanta Road/Panola Road Intersection. 

WHEREAS, Henry County DOT has directed the consultant to make a design change to the plans that require moving the access to the remnant section of existing Panola Road (to be shown as Panola Court on the plans) from the relocated Panola Road section to East Atlanta Roadway.  This design change instituted by the county is the result of the request by multiple property owners along the remnant section.  Significant design work is required to complete this request including revisions to alignments and profiles, cross sections, intersection design, drainage design and right-of-way.  Additionally, NPDES has instituted new requirements concerning the erosion and sediment control plans.   

WHEREAS, the request for additional fee for services beyond the original contract amount causes for an increase of $18,200 to the current contract amount of $46,663.00, generating a total contract amount of $64,863.00.

WHEREAS, there is excess of $290,000 remaining in the project budget which provides the necessary funding to cover this requested fee increase.

THEREFORE, BE IT NOW RESOLVED, that the Henry County Board of Commissioners grants the approval for the increase to the project budget.  This Change Order Request represents an increase total bid amount of $18,200.

Authorization for Streetlights in two Subdivisions

          Bert Foster, Planner II, presented the agenda item to the Board. The owners of the Springfield Estates Subdivision and the Wyntercreek Estates Subdivision have applied for creation of streetlight districts.  All requirements have been met.

          Commissioner Mathis made the motion to approve the request; Commissioner Stamey seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the owners of the following subdivisions have applied for the creation of streetlight districts:

·        Springfield Estates, Phase I, 15 lights, 41 lots, Central Georgia EMC, District 2

·        Wyntercreek Estates, Phase I, 14 lights, 61 lots, Georgia Power, District 2

WHEREAS, all County and State requirements for a public hearing have been met; and

WHEREAS, the Development Plan Review Staff for Henry County has reviewed the requests and submitted reports that are part of the public record; and

WHEREAS, the Development Plan Review Staff has reviewed and recommended approval of the requests; and

NOW, THEREFORE, BE IT RESOLVED THAT the Board of Commissioners of Henry County approves the requests for new streetlight districts.

Authorization to accept a donation of a 42” Toshiba Flat Screen TV for the Police Department

          Major Danny Butler, Police Department,  presented the agenda item to the Board.  Bank of America donated a 42” Flat Screen TV to the Police Department to the Criminal Investigations Division, Crimes Against Children Unit. 

          Commissioner Stamey made the motion to accept the 42” TV; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

WHEREAS,         Bank of America wants to assist the Henry County Police Department, Criminal Investigations Division for the efforts exhibited through a fraud investigation; and

         

WHEREAS,         Bank of America has graciously donated a 42” Toshiba Flat Screen TV, model # 4ZHP83, serial # 85230414, valued at $1,600 to assist the Henry County Police Department, Criminal Investigations Division, Crimes Against Children Unit, which would benefit the child victims; and

 

WHEREAS,         the television would be utilized for reducing the stress young victims may have due to the incidents that have occurred involving them. In addition, the television may be used for instructional and investigation measures while interviewing children.

 

NOW THEREFORE BE IT RESOLVED, by The Henry County Board of Commissioners authorizes the Chairman to accept the donation of a 42” Toshiba Flat Screen TV and execute any documents necessary to purchase necessary equipment for the Henry County Police Department.

Authorization to accept a Council of Juvenile Court Judges Grant

          Larry Stanford, Grants Administrator, presented the agenda item to the Board.  Henry County has been a recipient of grant awards for the last 10 years.  These funds are primarily used to provide psychological and psychosexual evaluations for juvenile offenders and at risk youth so that the courts may have more accurate information to assist in the rehabilitation and betterment of the child, based on individual need.  Henry County received an initial $7,500 grant award in September 2007 and has now received an additional $7,500 for the same grant. 

          Commissioner Holder made the motion to accept the grant award and authorize the Chairman to sign all necessary documents; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, the Henry County Juvenile Court provides psychological evaluations of juveniles in the court system; and,

WHEREAS, the evaluations are provided through contract services; and,

WHEREAS, the Council of Juvenile Court Judges awarded Henry County an initial $7,500.00 Purchase of Services grant in September, 2007; and

WHEREAS, the Council of Juvenile Court Judges has awarded Henry County an additional $7,500.00 for the Purchase of Services grant in January, 2008; and

WHEREAS, there are no matching funds required for this grant;

NOW THEREFORE BE IT RESOLVED, the Henry County Board of Commissioners authorizes the acceptance of the Council of Juvenile Court Judges $7,500.00 grant award addition, authorizes the Chairman to sign the grant contract, and amends the budget based on grant amount.

Approval of an Ordinance Amending several sections of the County Code regarding Occupational Tax and Alcoholic Beverage Licensing

          Dottie Green, Manager for Occupational Tax & Alcoholic Beverage Licensing, presented the agenda item.  The request is to amend several sections of the Code of Henry County regarding pawn shops, occupational tax and alcoholic beverage licensing.  At the July 9th Commission meeting the Board authorized the Occupational Tax Department to review the administrative procedures and the approval process for alcoholic beverage renewals. 

          Commissioner Holder asked if an applicant is denied a license at the administrative level, will there be a right to appeal to the Board of Commissioners.  Ms. Green stated yes the applicant can appeal.

          Chairman Harper called for public comments from anyone wishing to speak regarding the agenda item; there was no response.

          Commissioner Mathis made the motion approve the amendments to the Ordinance; Commissioner Basler seconded.  The motion carried 4-1-0 with Commissioner Holder in opposition.  The following Ordinance was approved:

WHEREAS, the Board of Commissioners is the governing authority of Henry County; AND

 

WHEREAS, the Board of Commissioners, as the governing authority, has the responsibility to amend the Code of Henry County from time to time in order to preserve and promote the public health, public safety, and public welfare of the residents of Henry County; AND

 

WHEREAS, the Board of Commissioners desires to delegate certain administrative functions to appropriate county staff.

 

NOW THEREFORE IT SHALL BE ORDAINED, AND IT IS HEREBY ORDAINED, by the Board of Commissioners of Henry County:

 

1.                 The existing Code Section 3-3-123(a) shall be deleted in its entirety.

 

2.                 A new Code Section 3-3-123(a) shall be inserted as follows:

 

(a)          All persons desiring to obtain a license required under this article shall make written application to the supervisor of the occupational tax office for such privilege upon forms to be prepared and approved by the occupational tax office. Applicants must be twenty-one (21) years of age or older. The application shall state the name and address of the applicant; the address of the place where the proposed business is to be conducted; if a partnership, the names of the partners; if a corporation, the names of the officers and stockholders; and such other information as may be required by the county or the police department. The application shall be sworn to by the applicant or his agent.

 

3.                 The existing Code Section 3-3-131 shall be deleted in its entirety.

 

4.                 A new Code Section 3-3-131 shall be inserted as follows:

 

All applications for license shall be acted upon by the occupational tax office after the appropriate licensing requirements and administrative procedures have been undertaken. No license shall be issued until it has been approved by the occupational tax office.

 

5.                 The existing Code Section 3-3-132(a) shall be deleted in its entirety.

 

6.                 A new Code Section 3-3-132(a) shall be inserted as follows:

 

(a)   All licenses must be obtained and occupational tax fees paid not more than two (2) weeks from the date of the approval of the application by the occupational tax office and if not so obtained, the license so issued by the occupational tax office shall be void.

 

7.                 The existing Code Section 3-5-102(b) shall be deleted in its entirety.

 

8.                 A new Code Section 3-5-102(b) shall be inserted as follows:

 

No person, individual, partnership, corporation, or other entity may collect and dispose of solid waste for a few without first obtaining an approved license permit from the occupational tax office.

 

9.                 The existing Code Section 3-5-103(b) shall be deleted in its entirety.

 

10.            A new Code Section 3-5-103(b) shall be inserted as follows:

 

A license for residential or commercial collection and disposal of solid waste for one or more areas designated on the zone area map may be issued upon application, and approval of said application, by the occupational tax office.

 

11.            The existing Code Section 3-5-104(6) shall be deleted in its entirety.

 

12.            A new Code Section 3-5-104(6) shall be inserted as follows:

 

(6)   Reporting requirements.  Within thirty (30) days from June 30 and December 31, licensee shall submit to the occupational tax office reports of operation disclosing the following information: 

 

a.   Monthly tonnage figures reflecting total waste tonnage collected by service type; residential, commercial, industrial, or institutional.

b.   Monthly tonnage figures reflecting total recovered materials collected by type, and proof of recycling in the form of manifests, bills of sale, or other records showing adequate proof of movement of the material to a recognized recycling facility.

c.   Evidence of disposal of noncovered materials at state approved facilities and name of each such facility.

 

The above information shall be compiled for reporting purposes, as may be required from time to time, by the occupational tax office.

 

 

13.            The existing Code Section 3-5-112 shall be deleted in its entirety.

 

14.            A new Code Section 3-5-112 shall be inserted as follows:

 

     (a)   A license may be revoked, suspended or canceled by mutual agreement between the county and licensee at any time. Licensees may surrender licenses by giving a sixty (60) day notice to the occupational tax office, as agent for board of commissioners, and furnishing proof all advance payments of customers have been used by providing a service or the unused portion of the prepaid service has been refunded.

      (b)   The occupational tax office, as agent for the board of commissioners, shall notify a licensee of any violations of this article. Upon notification of the alleged violation, a licensee shall have four (4) calendar days to cure such condition of violation. If licensee fails to cure the violation within four (4) days, a hearing shall be held before the board of commissioners with the licensee being notified in writing as to the time and place of the hearing and the nature of the violation. The hearing shall be conducted within thirty (30) days.

                (c)   Licenses are nontransferable.

 

 

15.            The existing Code Section 3-5-114(a) shall be deleted in its entirety.

 

16.            A new Code Section 3-5-114(a) shall be inserted as follows:

 

(a)   The provisions of this article regarding collection and removal of solid waste shall be enforced by the board of commissioners through its agent, the Code Enforcement Department. All such provisions regarding the collection and removal of solid waste may also be enforced by the Henry County Police Department or Sheriff's Department.

 

 

17.            The existing Code Section 3-5-114(b) shall be deleted in its entirety.

 

18.            A new Code Section 3-5-114(b) shall be inserted as follows:

 

(b)   Provisions regarding applications for, and termination of, licenses shall be enforced by occupational tax office, as agent for the board of commissioners.

 

19.            The existing Code Section 3-14-57 shall be deleted in its entirety.

 

20.            A new Section 3-14-57 shall be inserted as follows:

 

Sec. 3-14-57. Renewals.

 

(a)   All retail alcoholic beverages licenses shall expire on December 31 of each year and are subject to renewals as provided for in this section, and subject to compliance with all applicable ordinances and state laws. Each applicant for renewal shall make an application on the form provided by the business license office by November 1 of each year. Each applicant shall provide the information required by the Code of Ordinances and shall authorize the inspection department to obtain NCIC/GCIC reports from the Henry County Sheriff's Department or other law enforcement agencies on applicants or applicants' employees. Fingerprinting shall not be required for renewal applications unless there is a new manager of a corporation.

 

(b)   Before any retail alcoholic beverage license can be considered for renewal, the manager of the occupational tax and alcoholic beverage licensing department shall compile information regarding the status of each business and maintain such information as may be relevant.

 

(c)   This information shall include violations, if any, of the beer and wine ordinance in the past twelve (12) months, and whether the retail license complies with the provisions of this article or state law governing the sale of alcoholic beverages.

 

21.            Other than the specific sections of the Code of Henry County, Georgia referenced herein, the remaining sections contained within any article, chapter or section of the Code of Henry County shall remain unaltered by this ordinance.

 

22.            All ordinances, parts of ordinances or regulations in conflict herewith are hereby appealed.

 

23.            Should any section or provision of this ordinance, as amended, be declared invalid or unconstitutional by a court of competent jurisdiction, such declaration shall not affect the validity of the ordinance as a whole or any part thereof that is not specifically declared to be invalid or unconstitutional.

 

24.            It is the intention of the board of commissioners and it is hereby ordained that the provisions of this ordinance shall become and be made a part of the Code of Ordinances of Henry County and any sections of such ordinance or Code of Ordinances may be renumbered to accomplish such intention.

 

25.            Any pending application for a pawnshop license, waste hauler permit, or renewal of a previously approved alcoholic beverage license shall be subject to the above stated provisions, subject to any future amendments by the board of commissioners.

 

26.            This ordinance shall take effect immediately upon adoption, the public welfare demanding it.

Bobby R. and Wilma J. Justice of Middlesboro, KY – RZ-07-29

          Bobby R. and Wilma J. Justice of Middlesboro, KY requested a rezoning from RA (Residential Agricultural) to C-3 (Heavy Commercial) for property located on the southeast corner of the intersection of SR 42 and Harris Drive, in Land Lot 248 of the 2nd District.  The property consists of 4.55+/-acres, and the request is for future commercial development.  The Zoning Advisory Board recommended denial of C-3; however, recommended approval of C-1 December 13, 2007.

          Stacey Jordan, Chief Planner, presented the agenda item to the Board.  The character of the area currently is primarily residential.  The Future Land Use Map designates the subject property for Commercial and Service land uses. 

          Commissioner Mathis stated during the Zoning Advisory Board meeting it was discussed that the intersection of the subject property would be realigned; was there any discussion regarding the needed right of way.  Mr. Jordan stated it was his understanding that it’s a SPLOST project for the intersection to be improved and it’s also within the Comprehensive Transportation Plan.  There was discussion and the developer shall coordinate with Henry County for both the realignment of Harris Drive and the widening of Highway 42.

          Commissioner Holder stated for the record that $1.6 million was approved in the SPLOST III program for this intersection improvement; the Georgia Department of Transportation is not funding that project.

          Rod Oglesby represented the applicants in the request for a rezoning.  The subject property is designated on the Henry County Land Use Map as commercial uses. 

          Chairman Harper asked if the applicant was in agreement with the C-1 designation as apposed to C-3.  Mr. Oglesby stated his clients were willing to accept the C-1 designation.  The reason for the request of C-3 zoning was because there was a potential buyer for the property.  The applicant is willing to accept C-1 with the twelve conditions presented by the Zoning Advisory Board. 

          Chairman Harper called for public comments form anyone wishing to speak in opposition to the request; there was no response.

          Commissioner Holder made the motion to rezone the property to a C-1 classification with twelve (12) conditions; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Bobby R. and Wilma J. Justice of Middleboro, KY (RZ-07-29) applied to rezone property from RA (Residential-Agricultural) to C-3 (Heavy Commercial) for future commercial development located on the southeastern corner of the intersection of Harris Drive and SR 42 (Parcel ID#: 111-01-001-005) in Land Lot 248 of the 2nd District, consisting of 4.55+/- acres; and

WHEREAS, all County and State requirements for legal advertisement and a public hearing have been met; and

WHEREAS, the Planning & Zoning Staff for Henry County has reviewed the request and submitted a report that is part of the public record; and

WHEREAS, the Henry County Zoning Advisory Board reviewed and recommended denial of  C-3 (Heavy Commercial) and approval of C-1 (Neighborhood Commercial) on December 13, 2007; 

NOW, THEREFORE, BE IT RESOLVED THAT the Henry County Board of Commissioners denies the applicant’s request for C-3 and approves a rezoning request C-1 with the following conditions:

1.     All buildings shall be constructed of all-sides brick, stone, stucco, glass, or any combination thereof. The Planning and Zoning Department shall have final architectural review approval of all proposed buildings prior to the issuance of the first building permit.

2.     Primary signage shall be a monument based sign and shall have consistent character and design details that reflect the architectural design of the primary structure, constructed of brick, stone, stucco, or any combination thereof.

3.     An exterior lighting plan shall require all lighting to be of moderate brightness and downcast.

4.     Dumpster(s) shall be placed on a concrete pad and enclosed on three (3) sides.  The enclosure shall be constructed of brick, stone, stucco, or any combination thereof.

5.     Outdoor storage shall be prohibited.

6.     A detailed landscaping plan shall be submitted.  The Planning and Zoning Department shall have final approval of the plan prior to final plan approval.

7.     The developer shall coordinate with Henry County and Georgia Department of Transportation (GDOT) on the seventy feet (70’) of right-of-way from the centerline of the SR 42 right-of-way to the site’s side along the site’s frontage.

8.     The developer shall coordinate with Henry County and GDOT on the required right-of-way for the re-alignment of the Harris Drive/SR 42 intersection.

9.     Entrance locations shall meet the minimum intersection sight distance for the posted speed limit.

10. Entrance locations shall be located as far away as practically possible from the SR 42 intersection and from each other.

11. Entrance locations shall have acceleration tapers/deceleration lanes, to be constructed to Henry County Department of Transportation standards.

12. Notwithstanding anything to the contrary herein, no zoning conditions imposed herein shall be interpreted or applied in such a manner so as to require any violation of any existing building, development, stormwater, and/or any other applicable codes.

Authorization to execute an agreement governing expenditures for State & Local Government cost regarding Hazardous Waste Trust Fund reimbursement

          Michael Harris, Public Works Division Director and Michael Toney, Assistant Director for DOT, presented the agenda item to the Board.  In March, 2007 the Board of Commissioners authorized staff to proceed with all necessary actions pursuant to be fully considered for reimbursement by the EPD’s Hazardous Waste Trust Fund.  On November 15, 2007, Henry County was notified of eligibility costs in the amount of $124,222.11.  The request is for authorization to execute an agreement with EPD to accept the funds.

          Commissioner Holder commented that according to the agreement, EPD will disburse the funds when they become available.  Mr. Toney stated that was correct.

          Commissioner Holder made the motion to authorize execution of the agreement; Commissioner Mathis seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Henry County has submitted an application to the Georgia Department of Natural Resources, Environmental Protection Division (EPD) in order to receive funds from the Hazardous Waste Trust Fund; and

          WHEREAS, EPD has submitted an agreement governing expenditures for State and Local Government costs to Henry County for execution.

          NOW, THEREFORE BE IT RESOLVED by the Henry County Board of Commissioners that the proposed agreement be and the same is hereby approved and the Chairman is hereby authorized to execute, on behalf of Henry County, this referenced agreement and any other related documents necessary to obtain the funding as provided therein; and

          NOW, BE IT FURTHER RESOLVED that the Chairman is hereby authorized to take any and all other action without further approval or action of this Board, which may be necessary or appropriate in order to fully consummate and carry out the intent of this agreement.

Approval to enter into a Right of Way contract with the Georgia Department of Transportation for Eagles Landing Parkway

          Roy Clack, SPLOST/Capital Projects Director, presented the agenda item to the Board.  The contract presented was a standard GDOT right of way contract.  GDOT is funding the right of way acquisitions for the project and construction and other items will be funded by the SPLOST II and SPLOST III program.  GDOT’s contribution is approximately $9 million for right of way acquisition; the total budget is estimated to be approximately $35 million.  Construction is scheduled to begin in December, 2008.

          Commissioner Stamey asked for the estimated completion time for this project and will it be coordinated with the East Lake Extension project. Mr. Clack stated approximately 2 years for completion of the Eagles Landing Parkway project and the East Lake project will be completed before the Eagles Landing Parkway project is completed.

          Commissioner Bowman made the motion to approve the right of way contract with the Georgia Department of Transportation for Eagle’s Landing Parkway; Commissioner Holder seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, Eagles Landing Parkway (from Village Center Parkway to Talon Place) is a designated SPLOST II Capital project; and

WHEREAS, Henry County agrees to abide by all state and/or federal regulations, rules, laws, and guidelines when acquiring all necessary right of way and/or easements for the Eagles Landing Parkway project; and

          WHEREAS,   funding for the right of way is available within the project; and  

            NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the right of way contract with Georgia Department of transportation and authorizes the Chairman of the Board to sign all necessary documents for the right of way contract.                                     

Bid award for grading and paving at the Probate Court Parking Addition

          Roy Clack, SPLOST/Capital Projects Director, presented the agenda item to the Board.  Probate Court has needed additional parking since occupying their new space.  The initial paving and grading was bid through the Purchasing Department.  Curb Specialist, with whom there is an annual contract, will be used to do curb work, a retaining wall, and sidewalks.

          There was discussion on why the curbing services were not bid out along with the grading and paving.  Commissioner Bowman suggested that in the future staff may want bid that service as well to make sure the costs are consistent.

Commissioner Stamey made the motion to award the bid to ISC, Inc.; Commissioner Bowman seconded.  The motion carried unanimously approving the following resolution:

WHEREAS, sealed bids (SB-08-39-120707-1) were solicited for grading and paving at the Probate Court Parking Addition; and,

 

          WHEREAS, seven (7) vendors submitted bids for this project, as indicated on attached bid tab; and,

 

          WHEREAS, funds are available in the Capital Projects account to complete this project; and,

 

          WHEREAS, ISC, Inc. has submitted the lowest and most responsive bid for grading and paving at the Probate Court Parking Addition; departmental personnel recommend award to ISC, Inc.

 

          NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of Henry County awards Bid Number SB-08-39-120707-1 to ISC, Inc. in the total amount of $57,720.00 for grading and paving at the Probate Court Parking Addition; completion time for this project is 45 days after receipt of the written Notice to Proceed; liquidated damage charges are $110.00 per day.  The Chairman is hereby authorized to execute all appropriate documentation to accomplish this purchase.

Bid award for installation of carpet and flooring at the Government Annex Building

          Roy Clack, SPLOST/Capital Projects Director, presented the agenda item to the Board.  The request is to award a bid for installation of carpet and VCT in the Government Annex Public Safety Department.  Sealed bids were solicited to install carpet and flooring and four sealed bids were received and reviewed.

          Commissioner Mathis made the motion to award the bid to G. O. Carpets; Commissioner Basler seconded.  The motion carried unanimously approving the following resolution:

          WHEREAS, construction of the Government Annex Public Safety Department is in progress; and

          WHEREAS, sealed bids were solicited to install carpet and flooring; and

          WHEREAS, four (4) sealed bids were received and reviewed; and

          WHEREAS, funding for this is available in the Government Annex account; and

          WHEREAS, staff recommends the low bidder, G. O. Carpets in the amount of $79,000.00; and

          NOW THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners approves the proposal of G. O. Carpets and authorizes the Chairman of the Board to sign all necessary documents for the installation of carpet and flooring at the Government Annex.

County Manager Comments

          There were no comments.

County Attorney Comments

          There were no comments.

Public Comments

          There were no comments.

Upcoming Meetings

           1.      Tuesday, January 15th, Joint BOC and Library Board of Trustees are meeting @ 5:00 p.m., and Regular BOC Meeting @ 6:30 p.m.

           2.      Monday, February 4th and Tuesday, February 5th @ 9:00 a.m., Regular BOC meeting

           3.      Monday, February 18th @ 9:00 a.m. and Tuesday, February 19th @ 6:30 p.m., Regular BOC meeting

Executive Session

Commissioner Basler made the motion to adjourn into Executive Session in accordance with the provisions of O.C.G.A. 50-14-3, and other applicable laws, and pursuant to advice by Patrick Jaugstetter, the County Attorney, for the purposes of discussing the acquisition of real estate, pending and/or potential litigation, and personnel matters; Commissioner Mathis seconded.  The motion carried unanimously.

 

(Executive Session was held.)

 

Commissioner Holder made the motion to reconvene into Public Session; Commissioner Stamey seconded.  The motion carried unanimously.

Chairman Harper announced the Board of Commissioners and Board of Education meeting has been rescheduled to February 7th at 6:30 p.m.

Commissioner Mathis made the motion to approve the affidavit and resolution pertaining to executive session; Commissioner Holder seconded.  The motion carried unanimously.

Commissioner Stamey made the motion to adjourn; Commissioner Bowman seconded.  The motion carried unanimously.

                                                                             Jason T. Harper, Chairman

 

Shay Mathis, County Clerk